HERTFORDSHIRE BUSINESS SCHOOL
HANDBOOK FOR NEW MODULE LEADERS
Academic Year 2013-14
Karen Robins and Lesley Glass
July 2013
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Introduction
This Handbook for Module Leaders is divided into sections
1. Module Leader Responsibilities (You)
2. Your Module Team
3. Your Students
4. Your Support
5. Module Leader Timeline and Checklist
It is helpful to read it in conjunction with
 The HBS Assessment Handbook
http://www.studynet2.herts.ac.uk/intranet/lti.nsf/Teaching+Documents?Openview&count=9999&r
estricttocategory=Connect/Hertfordshire+Business+School
You may also be interested in looking at UPRs which are found on
StaffNet/ University Services. http://www.staffnet.herts.ac.uk/our-university/universitypolicies-and-regulation.htm
The Handbook also refers to the HBSAcademic Skills Unit in M030.
www.studynet.herts.ac.uk/go/asu
-2-
TABLE OF CONTENTS
1
2
3.
Module Leader Responsibilities (You)
1.1
1.2
The DMD / TUD
Designing the Coursework Assessments
1.3
Preparing the Module Guide
1.4
The Reading List
1.5
1.6
Student Drop-in and Feedback Sessions (Office Hours)
Maintaining the StudyNet Site
1.7
Assessment Hand-in
1.8
Extensions to Assessment (hand-in dates) and Serious Adverse
Circumstances (SAC)
1.9
Undertake Quality Measures (cPRAM, ePRAM, MEF)
1.10
Collate and Check Module Marks
1.11
1.12
Module Quality Assurance and SVP
Preparing for the Module Board ( samples)
1.13
Students with StudyNet Agreements
Your Module Team
2.1
Who is on your team?
2.2
Ensure the team have timely access to and understanding of module
material
2.3
Organise the marking and provide team with key dates
2.4
2.5
How Turnitin will be used
Ensure procedures for moderation of coursework/ exams are adhered to
2.6
Returning marks to the module leader
2.7
Returning Coursework
2.8
Leading a large module
Your Students
3.1
3.2
Know who they are through the class list and photos
Know their disability needs
3.3
Know which programme they are on
3.4
Know how to find out who their programme tutor is
3.5
Students not registered on your module or incorrectly registered
3.6
Allocation of students to seminars
3.7
Attendance monitoring
3.8
Coursework extensions and deadlines
3.9
Academic conduct
3.10
Serious Adverse Circumstances
3.11
Student complaints
-3-
4.
5.
Your support
4.1
How your student administrator can support you and your team
4.2
Academic Skills Unit (ASU) support
4.3
Exam office support
Module Leader Timeline and Checklist
Appendices
Appendix 1
Academic Year Calendar 2013-4
Appendix 2
Room Sign Form for Student Drop-in hours
Appendix 3
Submitting your exam to the shared drive
Appendix 4
How to edit a module page and insert a picture
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1.0 Module Leader Responsibilities(You)
A Module Leader is responsible for managing the design and delivery of a module, coordinating the
teaching delivered by the staff on the module team, engaging with the HBS administrative and UH quality
assurance process required – to ensure a high quality of experience for both students and staff.

Manage Module Team;

Prepare Module Guide in accordance with the learning outcomes of the DMD and teaching
material;

Design module content and assessments to align with the Learning Outcomes in the DMD;

Schedule the assessments in accordance with the DMD;

Liaise with internal and external moderators;

Ensure all assessment is approved by your internal moderator (cPRAM, ePRAM, MEF);

Ensure approval from the External Examiner for individual assessments weighted 30 % or
more, prior to issuing the assessments to students;

Meet new students at induction

Maintain the module StudyNet site;

Consider using Turnitin for formative feedback

Monitor student attendance and report any at risk students to the Programme Tutor;

Organise the marking and ensure procedures for moderation of coursework/ exams are
adhered to (both main period and ref/def period).

Grant extensions to assessment hand-in deadlines;

Be on campus during your exam for 15 minutes before and the first 30 minutes of the exam to
answer any questions and/ or come to the exam room, and be available for consultation within
the university for the duration of the exam. ( See UPR AS12 7.6.2)

Ensure timely feedback to students (within 4 weeks of submission);

Identify and report on academic misconduct in coursework assessments.

Collate and check all marks and ensure they are recorded in the administrative system

Complete admin/ paperwork related to the module e.g. exam and coursework marks

Advise module team and students on appropriate SAC process ( Serious Adverse
Circumstances)

Attend Module Boards

Encourage student engagement in the Student Feedback Questionnaires(SFQs) using Student
ViewPoint and reflect on the results and action for the future

Help engage students in feedback mechanisms such as NSS at level 6

Prepare media and data for “Options Week”
5
1.1 The Definite Module Document (DMD) / Taught Unit Database (TUD)
DMDs are written and recorded on the TUD
Your DMD can be found on the StudyNet site under Module Information or on the TUD and can be
obtained from the School Administration Manager, Ruth Grillo.r.grillo@herts.ac.uk
The DMD is important because it tells you the learning outcomes of the module.
You should also look at how the module is assessed. It may be both exam and coursework. The
coursework type may also be broken down into different types of activity. Remember to check this
carefully before you start to design your assessments.
Also, it is wise to check that the exam/ coursework weighting information of the DMD on StudyNet is
compatible with the DMD on the TUD. Kim Chase, k.chase@herts.ac.uk, Assistant Administrator in
M345 also has copies of DMDs.
DMD from
StudyNet
Module
Information
Page
DMDs can be
obtained from
Kim Chase in
M345
6
1.2 Designing the Coursework Assessments
To consider, preferably in discussion with the teaching team and programme leader for the module;

Type of assessment;

Number of assessments;

Grading criteria ( must be in the Module Guide);

How assessments will be submitted (one copy must be via StudyNet for proof of submission).
Ensure the assignments tab is switched on in StudyNet and set up assignment for student
submission.

How assessments will be marked ( online, manual, presentation video recording , at an
exhibition etc);

How Turnitin will be used, see section 2.4;

Turnaround time (can the team get the marking and moderated done within 4 weeks?)

Hand back to students (method)

Feedback to students (method)
Note: For level 5, 6, and 7, all individual pieces of assessment weighted 30% or more, must be
approved by the internal moderator and externally moderator before being issued to students.
Ensure the Coursework Pre-Moderation Form (cPRAM) is completed before issuing the
coursework to students.
Posting on StudyNet
When you are setting up the assignment, create a copy of the assignment in the assignments area
on StudyNet. Provide clear details on submission date and time, expected layout of the assignment,
grading criteria / mark scheme. You may also want to provide clear instructions on how to complete
the assignment using a podcast or video.
Submission
All summative assignments must be submitted electronically. It is vital that students use an
appropriate title for the submitted document. (Student number can be used this year, but we will be
moving to anonymous marking from September 2014 and we have not been advised on the
procedure for this yet).
Feedback
Feedback is best be given face to face, if possible e.g. in tutorials or drop-in hours. Generic
feedback could be put on StudyNet or provided in the lecture time. Alternative, you could give
generic feedback using a podcast or Camtasia Video.
Sources of help in designing effective assessments
*
Full details of the UH LTI Assessment for Learning Principles can be found on StudyNet by
clicking on the following link.
http://www.studynet2.herts.ac.uk/intranet/lti.nsf/Teaching+Documents?Openview&count=9999&restrictto
category=Guidance,+Resources+and+Toolkits/Assessment+and+Feedback/Assessment+Guidance
*
UH LTI Assessment and Feedback folder
http://www.studynet2.herts.ac.uk/intranet/lti.nsf/Teaching+Documents?Openview&count=9999&restrictto
category=Guidance,+Resources+and+Toolkits/Assessment+and+Feedback
7
*
UH LTI Curriculum design toolkit, see: http://prezi.com/cibiptp5pa3d/curriculum-design-toolkit/
*
HBS has prescribed Assessment Verbs for different levels of students’ study, available inASU
Academic Expectations/Assessment and Grading. It includes explanations of all the verbs in the
ASU Guide to Instructional Terms.
http://www.studynet1.herts.ac.uk/ptl/common/asu.nsf/Teaching+Documents?Openview&count=9999&re
stricttocategory=Academic Expectations/Assessment+and+Grading
*
HBS Assessment Handbook also at HBS L&T site on StudyNet and can be accessed by
http://www.studynet2.herts.ac.uk/intranet/lti.nsf/Teaching+Documents?Openview&count=9999&restricttoc
ategory=Connect/Hertfordshire+Business+School
*
HBS ASU Assessment and Grading Forms are available for various types of assessment. You
can use as designed or adapt them to suit your assessments.
*
To stimulate dialogue around Feedback, leading to student improvements, consider:
http://www.heacademy.ac.uk/resources/detail/new-to-teaching/HEA-Feedback-Toolkit/references
Your internal moderator, appointed by your Head of Group, should help you by reading through the
assessments for clarity and rigour.HBS sets a variety of assessment, using a common grading
scheme to evaluate students’ performance and, ideally, consult with the programme tutor to set an
appropriate and timely assessment across degree programmes. The ASU welcome being asked to
read through your assessments and give advice; they commonly have students come to them
asking for clarification on assessments.
If your module has an exam component
The ML has overall responsibility for the production and academic credibility of the examination
paper and will also be responsible for acting on the comments from the External Examiner.
See the Assessment Handbook section 1.2 and in particular 1.21 Producing Exam papers.
If you can get these written early, it allows your module team to give a helpful input and it will remind
you to include a section on exam technique to support students as you prepare the module
handbook. Your internal moderator should approve your assignments (cPRAM) and exam questions
(ePRAM) prior to the paperwork being sent to the external examiners. See Appendix 3 – Submitting
your exam to the shared drive.
Preparing the Module Guide
The template for the Module Guide can be found on the HBSL&T folder on StudyNet LINK to
MODULE
guide.http://www.studynet1.herts.ac.uk/intranet/lti.nsf/Teaching+Documents?OpenView&count=9999&restrictt
ocategory=Connect/Hertfordshire+Business+School
When preparing this document, it is helpful to look at the academic year calendar (Appendix 1) so
you can see when reading week is, for example. You could also review the Module Handbook from
last year and look at the action plan in the MAPFRE, which is now called the Module Evaluation
Form (MEF), reflect on past student feedback and if this is not the first time you have taught on the
8
module, consider qualitative comments from SFQs. This form is on StudyNet at the following
address
http://www.studynet1.herts.ac.uk/intranet/lti.nsf/Teaching+Documents?OpenView&count=9999&restricttocateg
ory=Connect/Hertfordshire+Business+School
To find when your module is timetabled and to find the room, you will need to access the timetable
on StaffNet via room bookings and view room allocations. You should include this information in your
module handbook and put this information on your StudyNet Module home page.
1.3 The Reading List
Information Hertfordshire (Mike Mylles and Jane Bilson, have provided the following information on
the support they provide to academics and reading lists.
Information Resources to Support Hertfordshire Business School
Our aim is to develop and maintain strong relevant working collections of information sources and
services to support our learning, teaching and research and an excellent student experience whilst
providing value for money. In adopting following process HBS will develop good practice in
ensuring relevant stock is available in a timely manner.
Book Collections – Reading Lists
Reading lists are important tools for students, guiding them through the key literature to support
their learning. To ensure that students have access to appropriate, up-to-date reading lists HBS
module leaders should review their reading lists using the following guidance and principles:
1. Is the book already available?
Check Voyager (www.voyager.herts.ac.uk) – Search the University Catalogue to check that the
books are in stock.
Preference is for e-books to enhance accessibility and save the students having to purchase
their own copy.
2. If the book is not in stock, email m.mylles@herts.ac.uk or j.bilson@herts.ac.uk or fill out the
Book purchase request form.
If the book is only available in print we will need to know numbers of students.
3. If it is, will you require a new edition?
You will need to email your request to Mike or Jane or use the form as above.
You can check whether a new edition is expected by looking at DawsonEnter, our book
subscription agent’s database, or Amazon. Instructions for DawsonEnter are available.
4. Funding
Funds will be set aside to allow all items agreed in advance to be purchased. If necessary,
purchases will be prioritised in consultation with the delegated member of staff in HBS. A list of
purchases will be supplied to the School at the end of the financial year.
5. Tailored reading lists
We are working with academic staff to provide tailored reading lists, for example we can link to
e-book chapters or journal articles for a weekly reading plan. Please contact Mike or Jane if
9
you would like to discuss this.
This process should begin 3 months prior to the start of a new semester (i.e. June/July for
Sept/Oct) to ensure that new items are available for the start of teaching.
Mike Mylles and Jane Bilson
Information Managers
j.bilson@herts.ac.uk
m.mylles@herts.ac.uk
1.4 Student Drop in and Feedback Sessions (Office Hours)
As the Module Leader, try to have at least one of your two office hours per week, on a day when the
main lecture of your module takes place, making it easier for your students to access you.
You should also advertise your student drop in hours outside your office door using the Room Sign
Templates for one, two or three people see Appendix 2
If you have Visiting Lecturers on your module team and you feel it would benefit the module for the
VL to provide an office hour, you can speak to the Head of Group to set this up.
1.5
Maintaining the StudyNet Site
Every module in the School is supported by a StudyNet site. This details a module’s aims and
learning outcomes, attendance requirements, the module structure, the assessment activities,
including the schedule for submission/completion, the assessment criteria, learning and teaching
resources, contact details for the member of staff designated as the Module Leader and, where
appropriate, the contact details of other Module Tutors.
The StudyNet module sites for semester A will normally be available by the end of July in the
preceding academic year and for semester B during November-December. This will be confirmed via
e-mail. If you are the Module Leader and you find you have not been enrolled as Module Leader on
10
your module, but as ‘Teaching staff’, you can change your status by clicking on ‘Managing people
and groups’ and then on ‘Staff list’. This gives you a list of all staff registered on the module. By
clicking on your name, you get access to your ‘User’s role’, which you can then change.
If no module site has been created, it may be that you have not been registered as Module Leader at
all. In that case you must ask one of the Professional Staff to do this for you. They have privileged
access to the administrative components of the StudyNet system. Please note that if you are
enrolled as a member of staff on a module (either as Module Leader or as teaching staff), your name
will appear on the student feedback questionnaires (SFQs).
Please check that you are registered on the correct modules, and let your HOG know if you are not.
Remove yourself from any modules that you are not teaching on. If you need to view the module,
please ensure you are not listed as a tutor on the Student Feedback Questionnaire (SFQ).
Checklist
Ensure that:

Everyone who teaches on your module (including VLs) is enrolled on the module's StudyNet
site and has suitable access and editing-rights. Pay particular attention to ensuring that the
correct staff are registered as appearing on the SFQ and update non-teaching staff so that they
do not appear on the SFQ. See arrows on screen shot below.

All notices relevant to your module are posted on the module's StudyNet site;

All students and staff on your module understand that the StudyNet site is the primary source
of information for the module and that only the features you wish to use have been turned on
e.g. Turnitin for Formative feedback.
See arrows on screenshots below
11
The screen shot below shows staff list, with Module Leader (s), teaching staff and admin staff.
Screen shot below shows staff list for teaching team and registered for student feedback on the
module.
Other staff may be
registered on the
module but unless they
are teaching on the
module should not
show in the SFQ list.
Staff may be added to
the module site for
reasons other than
teaching e.g. HoG,
programme
administrator, peer
observer.
Your module home page should contain






Your name, picture of yourself, room, email, student drop in times
Module team details as above
Lecture and seminar rooms and times ( when known)
Insert picture etc to make it visually attractive
Where to find info on the site
How the site will be used
For more information on how to edit the module home page and insert a picture, see Appendix 5.
In addition, further information about your Module Pages can be found in the StudyNet blog at
http://www.studynet.herts.ac.uk/intranet/studynetblog.nsf/displayblogs?openagent&blogid=7FD
59A2431D5DE2980257A62003C4D97
12
You may also be interested in the guidance on how to do more detailed functions below.
StudyNet Module Page Requirements







Turn off any functions not in use (use the configuration page)
The module guide, in whatever format, should be under Module Information.
The reading list, in whatever format, should be under Reading List (if it is a word-document,
you may store it elsewhere in the site and link to it)
Use the assignment feature (‘assignments' on the configuration page);
A paragraph on the main page can explain how this module will use StudyNet and what level of
maintenance students can expect;
Put the details of the staff teaching on the module on the front page).
Use the News feature to communicate module updates to students.
Explanatory Notes
How this module will use StudyNet
Lecture slides are expected to be put on StudyNet a minimum of 24 hours prior to the lecture. Will
you expect students to print off slides and bring them to the lecture, or not? Let the students know
what you expect of them. Will you put a message up if there are no slides this week (eg guest
speaker)?
Teaching Resources
All lecture and tutorial material should be posted on StudyNet in this section. Create a folder with an
appropriate title and week number so that it is easy for students to find lecture and tutorial material.
Consider creating additional resources to help you students e.g. podcasts, Camtasia videos, journal
articles, external podcasts. If you are creating recordings, break them into manageable portions – no
more than 20 minutes ideally. Files longer than this become difficult to upload to StudyNet.
It is good practice to convert all documents (Word, PowerPoint and Excel) to PDFs before uploading
to StudyNet. The reason for this is that PDF files show in the browser window, whereas office files
will force a student to download the file in order to view it.
How to use the following functions
Reading List. Choose Reading List from the left-hand menu bar. Then click [Edit page introduction].
Press the button marked ‘Use Simple Editor'. When the editing box opens, you may paste in your
reading list from a word document. Or, you could link to a list held elsewhere in your site. To do that,
type in something like ‘Printable Reading List', and highlight what you have just typed. Then, follow
the hyperlink instructions below.
Hyperlinks.In the simple editor, highlight the text that you wish to turn into a hyperlink. Then click on
the chain-link icon in the menu above the editing box:
. A little window will pop up (if your
computer beeps instead, you have your pop-up blocker on--turn it off). Now click on this symbol:
.
You will see a list of the resources on your site, and with luck, these will include the reading list or
other resource that you uploaded earlier. Click it. Then click on ‘Insert'. You will find yourself back in
your editing window, but now your text is a hyperlink. Click the blue save button and celebrate.
13
Assignments It is essential that you switch on the assignments function, as all HBS students must
put an electronic copy on StudyNet as a receipt for their work.
At your module home-page, choose Configure Website (the bottom option in the menu on the lefthand side). From the resulting page, choose Website Functionality (the second option). Now you will
see a list of Standard Features. The last of these is Assignments-turn it on. Click the SAVE button
(you may have to scroll down to find it).
Look again at the menu on the left-hand side. In the middle, you will see a new item: Assignments.
Choose it. Press the Set a new assignment button. You will next see a form to fill in. If the
assignment is of the ‘pick an essay question from this list' type, cut and paste the list of questions
into the box marked Information about the assignment.
If you are asking the students to also submit work in hardcopy, explain how/when you would like the
students to hand-in a hard copy in the box marked How to submit: An electronic copy of the New
Assessment Feedback Form is available at the following address
http://www.studynet1.herts.ac.uk/intranet/lti.nsf/Teaching+Documents?OpenView&count=9999&restricttocateg
ory=Connect/Hertfordshire+Business+School
Using Turnitin for Formative Feedback – see section 1.2
StudyNet has a built in facility in the assignment section of the module. This facility is automatically
switched off and must be switched on by staff.
Students are then given one attempt to check their work, although the number of attempts may
change to multiple attempts in the future. The Turnitin report is generated for the student and is
private to them, academics cannot access this report unless the student provides a copy for them.
The option will hopefully help your students to learn about plagiarism and referencing. Student work
will not be saved to the Turnitin database. Students need to learn to interpret the Turnitin report and
it is worth explaining this to them and directing them to useful resources on Turnitin.
See ASU website to interpret the Turnitin report and links below for further help.
http://www.studynet1.herts.ac.uk/ptl/common/asu.nsf/Teaching+Documents?Openview&count=9999&restrictto
category=Turnitin
FAQs
http://www.studynet2.herts.ac.uk/ptl/common/LIS.nsf/file+list/Turnitin+Student+FAQs.pdf/$FILE/Turnitin+Stude
nt+FAQs.pdf
Turnitin for staff and students
http://www.studynet1.herts.ac.uk/ptl/common/LIS.nsf/lis/Turnitin
14
StudyNet monitoring
Website Manager/ Monitoring
This enables the ML to see data of which students are accessing the Module site, including students
who are not accessing information and may therefore be disadvantaged.
(With thanks to the School of Humanities for the majority of the above information).
Support for StudyNet
There are regular training courses available for new staff using StudyNet
StudyNet Events
http://www.studynet2.herts.ac.uk/ptl/common/uhevents.nsf/eventList?OpenAgent=&org=&wid=zzall&type=simp
le&view=c&searchY=13&searchM=8&searchTx=l&searchKx=l&searchWX=all&searchT=studynet&submit=Sea
rch
Online StudyNet tutorials
http://www.studynet2.herts.ac.uk/ptl/common/helptutorials.nsf/Teaching+Documents?Openview&count=9999&r
estricttocategory=Prerequisite+Courses
If you need help with creating or updating your StudyNet module site, please contact Richard
Balawender, email r.e.balawender@herts.ac.uk or Glenn Alie, g.alie@herts.ac.uk
1.7
Assessment Hand-In
The Module Leader checks on StudyNet for late submissions and can use the StudyNet facility to
send out an email to students who have not submitted. If online, ML lets team know whose
submission they are marking (using numbers if anonymous marking) The ML can distribute hard
copies to the team, having collected from the coursework point. (Note, from September 2014, the
University will move to anonymous marking for all written coursework).
The Module Leader can undertake batch downloading of assignments via StudyNet if Assignment V3
is used.
.
15
The next screen has a couple of options. The ZIP file can be created with a folder for each student
(default) or a printable structure (if you wish to print)
1.8 Extensions for Coursework Assessment
Extensions for Coursework
As a module leader, you can grant students an extension for their coursework, so long as you feel
that the case is genuine and/or students can provide reasonable evidence for why they were unable
to complete the coursework. Students do not need to complete a ‘Serious Adverse Circumstances
form for a coursework/in-class test extension unless your Module Leader/Tutor/Programme Tutor
advises them otherwise.
Students who submit coursework up to one week late, without being given a coursework extension
should be awarded a maximum of 40% at undergraduate level and 50% at postgraduate level.
Serious Adverse Circumstances
'Serious adverse circumstances' are significant circumstances beyond a student’s control that would
have affected the student’s ability to perform to their full potential if they were to submit or attend
assessments at the appointed time’ This is described in more detail in section 3.10..
1.9
Module Quality Measures
For each module, there are three forms that need to be completed during the semester. These
forms provide evidence that all individual pieces of assessment (coursework and examination) have
been moderated and approved by the internal and external moderator in accordance with the UPRs.

The Coursework Pre Assessment Module Form (cPRAM)
This form must be completed at the start of the Semester by the Module Leader and Internal
Moderator, before issuing to students, to show that the coursework has been reviewed and
16
the assessment is clear, appropriate and meets the module learning outcomes. Staff in ASU
are willing to review the assessment for clarity, as they often help students interpret the
requirements of coursework briefs.
Individual pieces of coursework or practical assessment equal to or greater than 30% of the
module grade must also be approved by the External Examiner prior to issuing to students.
Module guides containing assessment details must remain in draft form until the internal and
external examiner have approved the assessment.

The Exam Pre Assessment Module Form (ePRAM)
This form should be completed by the Module Leader, and Internal and External Moderator,
once exam paper has been written. The form is used for the internal and external moderator to
comment on changes required and ultimately approve the examination.

The Module Evaluation Form (MEF)
The Module Evaluation Form is completed at the end of the Semester. The form captures
important information on how the module went, including detailed results, module leader
commentary on how the teaching, learning and assessment went, together with an action plan
for next year. This form is used to give a brief summary of your module at the module
examination board and both the administrator and the subject group leader will need a copy of
it.
The MEF form can be downloaded from StudyNet at the following address
http://www.studynet1.herts.ac.uk/intranet/lti.nsf/Teaching+Documents?OpenView&count=9999&restrictto
category=Connect/Hertfordshire+Business+School
1.10
Collate and Check Module Marks
Exam and Coursework mark sheets are found on the shared drive (x drive)
Business School / Academic staff info/mark sheets then coursework mark sheet / and or exam marksheet which are organised by semester, level and module.
The coursework mark to submit is the final mark calculated from all pieces of coursework, as 100%.
The Module Leader does not need to weight the coursework themselves if the module is, for
example, 60% coursework and 40 % exam, as the student administration systems calculate this from
the DMD. If students attended but did not submit coursework, let your student administrator know.
The Module Leader (ML) then emails marks for undergraduate modules to
UGBSAdmin@herts.ac.ukand postgraduate modules to bspgadmin@herts.ac.uk
Once the marks are input the ML will be contacted by an administrator to collect and check the
marks, prior to the Module Boards.
If you are using the online marking system, your marks will automatically feed into the new Student
Dashboard system. If you do not use online marking, you should upload the marks onto StudyNet so
the student, the Module Leader and their Programme Tutor, have a clearer idea on the overall
picture of how an individual student is performing.
17
Access to
student
dashboard
1.11
Module Quality Assurance and SVP
The Module Leader lets the team know when Student Viewpoint opens and a yellowy/brown icon
appears on the StudyNet home page, indicating that students on the module can leave feedback.
Encourage students to provide feedback. It may be possible to borrow iPads from the Student
Information Point, ask Dan Green…..If you have tutorials in a computer lab, students could complete
the SFQ in tutorial time.
The Module Leader needs to remind their team that team members should check individually that
they are only set up as “staff appearing on SVP” on the modules they actually contribute to. To do
18
this, go to Manage People and Groups. Then click on Staff and add or remove them from SFQ for
the module.
1.12 Preparing for the Module Board
From the Assessment Handbook 1.3.4
External Examiner Sample
Appropriate samples of assessment(s) should be selected by the ML, for the External
Examiners to review. The sample selected should be from across the range of grades
awarded. The sample provided for the External Examiner should also be drawn from
that used for the internal moderation process.
However, the External Examiner has the right to review all relevant examination scripts and
in-course assessments. The external may not recommend a change to individual marks but
may recommend that the marks be amended for a cohort of students based on the sampling
process.
Please provide the sample examination scripts and in-course assessment for the external
examiner to Mavis Bishop, Assistant Administrator, Room M233,as and when requested.
As Module Leader, you will be expected to give a brief summary of your module at the module exam
board, using the information from the Module Evaluation Form (MEF) for guidance. This may include
reference to results, changes for the future, unusual activities or assessments etc. See Section 1.5.
The MEF is located on StudyNet at the following address
http://www.studynet1.herts.ac.uk/intranet/lti.nsf/Teaching+Documents?OpenView&count=9999&restricttocateg
ory=Connect/Hertfordshire+Business+School
19
2.0 Your Module Team
2.1 Who is on your Module Team?
Your Head of Group (HOG) is responsible for allocating staff to a Module. Your HOG will let you
know the members of your Module Team. If there are more tutorials added unexpectedly, it is not
your responsibility to find tutors- your HOG will do this for you.
2.2 Ensure the team have timely access to and understanding of module
material
This is particularly important if you have a Visiting Lecturer (VL) or fractional member of staff on your
module, who will not work or check their emails daily. The earlier you can get material to your
module team, the better – so they can clear up any queries with you in advance. Ideally, team
members should have material at least a week in advance of teaching. Some Module Leaders
produce a Module Handbook for Staff upfront, with the weekly seminar activities so that the team are
clear about preparation, material and expectations. .
2.3 Organise the marking and provide team with key dates
Assignment deadlines should be clearly stated in the Module Handbook you have produced.
Feedback and grades must be given to students within a 4 week deadline. Therefore, you should
set your marking dates and any moderation meeting date in advance so that the team can plan
this with their existing commitments, ideally before the module begins. In particular, VLs and
fractional members of staff have commitments other than HBS and it is difficult to ask them to make
last minute changes to marking and meeting deadlines. In return, you should expect your team to
keep to the marking deadlines set by the ML, and with your encouragement and support this will
prove possible. “Good practice” includes coordination meetings in which you discuss and agree
consistent standards of marking before distribution of work to the individual staff in your marking
team.
2.4 How Turnitin will be used
Turnitin can be used with formative or summative assessment. It is important that students use
Turnitin formatively, early in their studies, and they are taught how to read the Turnitin report.
Please read the Turnitin Policy on the how Turnitin should be used.
http://www.studynet1.herts.ac.uk/crs/12/6AAD00220901.nsf/0/2D5A2BAF085898E180257A9A00347C75/$FILE/TurnitinUHPolicy.pdf
Using Turnitin with formative assessment– see Section 1.5
20
Using Turnitin with summative assessment
If Module Leaders want to access Turntin with summative assessment, they will either need to create
their own Turnitin account or they can emailGarry Goodwin,g.goodwin2@herts.ac.uk, in the Admin
Office. An academic can set up a Turnitin account from StudyNet by clicking ‘My StudyNet Turnitin
Portal’. The assignmentscan then be downloaded as zip file and uploaded direct to Turnitin.
If Garry sets up the class, on the HBSTurnitin account, staff will be given login details to view the
reports. .TheASU’s Turnitin Guideis very useful in explaining how students canuseTurnitin (and it is
equally helpful for staff members). Additionally, frequently asked questions for staff and students are
available on Information Hertfordshire’s website


http://www.studynet2.herts.ac.uk/ptl/common/asu.nsf/Teaching+Documents/773F6BD8C4842DAF80257AB5005D0C2F/$
FILE/Turnitin%20Leaflet%20for%20ASU%20website.pdf
http://www.studynet2.herts.ac.uk/ptl/common/LIS.nsf/lis/Turnitin .
The Module Leader should advise their team on how to interpret the results and give guidance as to
when further action is needed in terms of academic conduct. Please see the Assessment Handbook
section 1.1.6 or this Handbook section 3.9 – Academic Conduct
2.5
Ensure procedures for moderation of coursework/ exams are
adhered to (the extract below is from the Assessment Handbook 1.3.2)
1.3.2.
Moderation of Summative Assessment
All summative assessment must be internally moderated. This involves reviewing a
minimum of a sample size equal to the square root of the total number of items, but not fewer
than five (5), selecting work from across the range of grades awarded from each marker.
Particular care should be taken in consistency of marking across marking teams. If there are
fewer than five (5) items of assessment, then all items will be reviewed.
The outcome of this process will be one of:

marking fairly and consistently, requiring no change to the marks;

marking consistent but too harsh or too generous, requiring all marks to be moderated
up or down following consultation with the marker;

Significant inconsistencies in marking, requiring a remark of all work following
consultation with the marker.
If agreement cannot be reached between the internal moderator and the marker, a second
moderator will be appointed. The marks of individual students should not be changed as a
result of internal moderation.
There should be clear evidence of internal moderation having been completed, with
comments signature and date to either the Assessment Feedback Form or the examination
script front cover, unless assessment tasks have been marked by a computer.
For further details go to the Assessment Handbook on
21
StudyNethttp://www.studynet2.herts.ac.uk/intranet/lti.nsf/Teaching+Documents?Openview&count=9999&restrictt
ocategory=Connect/Hertfordshire+Business+School
2.6 Returning marks to the Module Leader
The ML must communicate clearly to the team the dates by when marks must be returned, leaving
sufficient time for the moderation process. The ML will check in with the team regularly to ensure
they are comfortable with the marking and able to meet the deadlines.
2.7 Returning student coursework (University Regulation)
Students’ coursework will be returned to them together with feedback no later than four (4) weeks
after the submission deadline.
The manner by which student feedback is provided must be made clear by the ML. Academics must
use ASU’s Assessment and Grading Criteria Form plus the Assessment Feedback Form if they wish
to give further comments, and must provide students with a copy (on StudyNet or on paper) of
their feedback. The other copy should be retained by the ML. If academics are providing feedback
online, they should use the online form.
The ML decides how coursework will be handed back. This may be by the ML, by the Module
teaching team during seminars, through Student Information Point (SIP), previously called SSG or
for a small module coursework can be handed back during office hours and individual feedback
given to students. Let the students know by email or through News on the Module site; how and
when they can collect their coursework, emphasising how the feedback comments will help them
progress. Also let the students know the date after which they will need to apply to collect their work
from storage.
2.8 Leading large modules (From Assessment Handbook)
Guidance for moderation of a large teaching team and consistency of marking prior to
consideration by the moderator
Modules with large student numbers and several academics involved in the marking of
coursework need to ensure that standards are consistent across all work and that all students
are treated fairly. Moderation will assist or avoid these problems. This will be aided by actions
within the marking process which include:




A meeting with all markers to ensure they understand the marking scheme;
Once markers have marked several pieces of coursework, best practice would be for
discussion / peer review;
The ML needs to be responsible by checking for consistency of approach and the
allocation of marks because they give a sample internal and external moderators;
Take a sample of work from each marker and check for consistency of marks awarded.
Other tips for leading large modules from experienced Module Leaders
22
1.
2.
3.
Think about the management of the tutorial team
a.
Try not to micro manage but keep them informed with things that help to maintain
consistency across the team
b.
Give them clear instructions at the outset on what your expectations are of their
contribution – how much they will be expected to develop for tutorials and what the key
themes and ideas are that they need to cover each session
c.
Update them regularly on numbers (which in my experience change a lot in the first few
weeks of semester A) and get them to feedback on their experiences of the sessions
d.
Give very clear deadlines for first marking and second marking to help them (and the ML)
to manage the time scales which are short. I suggest that the deadline for the first
marking for the final assignment/exam is about two weeks before they need to be in for
the externals so that this leaves a week to coordinate second marking and then to give
the ML time to collate and organise the paperwork for the exam boards. With large
numbers this can be very time consuming and must meet the deadlines.
e.
Be clear about marking criteria and have a good sample for the externals (although the
5/square root rule is in place when there are a number of tutors then a sample from
across the group of different grades is good practice).
Think about the messages that get given to students
a.
I have found that things like assignment and exam briefings can vary from tutor to tutor
and this can be confusing for students
b.
Have a coordinated process for things like queries over grades where there is a clear
strategy to deal with these that all tutors are aware of as this can create additional work if
there are mixed messages going out.
Consider issuing a table to your team at the beginning of the module, with dates of student hand
in, when to expect your share of the assignments, when the team moderation meeting will take
place, the date marks must be returned to the Module Leader and the date the assignment will be
handed back to students, so every member of the module team has the dame information upfront,
can plan around this, and can give the same information to students as to when they will receive
the marks.
Assignment
Student Hand in
Essay
10 Nov
Staff team
receive their
share to mark
12 Nov
23
Staff team return
marks to module
Leader
2 Dec
Date of handback
to students
5 Dec
3. Your Students
3.1 Know who they are through the class list and photos
In StudyNet, go to Website manager/Manage people and groups/Class list
3.2 Know their additional needs
You may have some students on your module with a personal Study Needs Agreement. Details of
the Study Needs Agreement are shown on the class list in your StudyNet module by clicking on the
disabled sign next to the student name.
Let your module team know of any special requirements. It is up to the module leader, rather that
the student, to ensure that students are provided with the appropriate adjustments for
assessment.
3.3 Know which programme they are on
You can determine the programme your students are on by selecting ‘Manage People and Groups’
from the left hand menu of module site, then select ‘Display Course Instances’ and the column on
the right has the course code for the student. You can find out what these mean by asking your
programme administrator.
3.4 Know how to find out who their programme tutor is
The UG and PG programme tutor lists are available to staff on the shared ( x) drive.
24
3.5 Students not registered on your module or incorrectly registered
Send the student to SSG (now called the Student Information Point SIP) and contact your
programme administrator if the student is not registered on your module. If a student does not attend
tutorials, let your programme administrator know in case they have withdrawn or been incorrectly
registered.
3.6 Allocation of students to seminars
This is a centrally controlled function and not in the hands of the Module Leader. The new timetable
system allocates students automatically once the students make their module choices. The students
have an individual timetable which is available once their place is confirmed and they have made
their first card swipe. Further instructions on accessing the student tutorial groups for your module
will be provided by email.
3.7 Attendance monitoring
Get your team to take and check registers and inform you so you can see if someone is not
attending. Let your administrator know and they can check whether the student is swiping in. You
can also check if the student is accessing StudyNet regularly through the monitoring function. UPR
SA06 details that students must swipe in weekly.
3.9 Academic conduct (See the Assessment Handbook section 1.1.6)
Cheating, plagiarism, collusion and other forms of misconduct
Full details are given in Appendix III of UPR AS14, which can be found online at
http://www.herts.ac.uk/secreg and in the book of Academic Regulations for Undergraduate and
Taught Postgraduate Programmes which is distributed to all academic staff at the start of each
academic year. There are four types of offence:
 cheating is trying to or managing to gain an unfair advantage in an assessment;
 plagiarism is the use of someone else’s words, work, conclusions or ideas without
acknowledgement of the source — for a quotation it includes failure to use inverted commas
or other formatting to delimit the quotation — the UPR does not include the concept of self
plagiarism, which would be regarded as other misconduct;
 collusion is working together when you are supposed to be working individually. This could
happen on group work if two or more people work together;
 other is basically anything else that is misconduct, examples are given in the UPR and these
include things like falsification of data, submitting the same piece of work for two different
assessments without acknowledgement, doing research that does not have ethics
approval, breach of a professional/commercial confidence, helping another student to
commit an offence.
Except for doing research that does not have ethics approval, all alleged offences can be
reported on an AC1 form which you can get from Laura Fitzgerald L.A.Fitzgerald@herts.ac.uk;
you will also have to supply evidence electronically. Alleged offences are investigated by the
25
HBS Academic Conduct Team and this might involve further input from the person reporting the
alleged offence, or from other subject experts. A recommendation is returned to the person
reporting the offence and to the Chair of the relevant module board; the module board then
decides what mark to allocate to the submitted work. Only the mark for the piece of work under
investigation is affected by this process.
If the offence is serious, then Paul Taylor as the nominee for the Associate Dean (Academic
Quality) can refer a case to the University-wide Student Academic Misconduct Panel (SAMP).
The SAMP can impose penalties including warnings, fines, suspensions and withdrawals; see
UPR SA13 for an extensive list of offences and potential penalties. The SAMP cannot dictate
the mark assigned to submitted work. Only the Module Board can determine the student’s
marks for assessments.
Academic Integrity
All staff and students should adopt the Harvard referencing system for their assignments (see
the ASU Guide to Harvard Referencing).
Programme tutors should provide students with clear guidelines on Academic Integrity and what
constitutes cheating, collusion and plagiarism in Programme/Student handbooks – the ASU
document on academic integrity may be of use for this http://www.studynet2.herts.ac.uk/ptl/common/asu.nsf/Teaching+Documents?Openview&count=9999&restricttocateg
ory=Academic%20Expectations/Academic+Integrity.
Students should be provided with the opportunity to learn to write academically by advising them
to attend a range of Academic Skills Unit workshops, including writing and Harvard Referencing.
Programme/module tutors also need to support students to develop their academic writing as
they progress through their degree.
3.10 Serious Adverse Circumstances
Information on Serious Adverse Circumstances can be found on StudyNet/ Staff/ AQO/Serious
Adverse Circumstances. You can view a powerpoint presentation, guidance for students, module
boards and FAPs and the form for students to complete. The following instruction is given on the site
for inclusion into the Module Guides.
Serious Adverse Circumstances
Statement to go in to Module Guides
'Serious adverse circumstances' are significant circumstances beyond a student’s control that would
have affected the student’s ability to perform to their full potential if they were to submit or attend
assessments at the appointed time. If, despite such circumstances, you decide to sit/submit an
assessment, the University will not normally accept a claim of serious adverse circumstances
in respect of that assessment.
If there are Serious Adverse Circumstances that have affected your assessment(s), you must
communicate details to the Universitytogether with appropriate evidence,using the form provided by
your School.
You should read the University’s guidance on Serious Adverse Circumstances before you
sit/submit an assessment. Full guidance can be found in your Programme Handbook and in the A - Z
Guide on StudyNet
26
http://content.yudu.com/Library/A1xq0g/AtoZoftheUniversityo/resources/index.htm?referrerUrl
3.11 Student complaints Maria will update this section
Formal Process
In accordance with SA05 Student Complaints, Section 6.2.4 (iii) Academic complaints should be
lodged with the Year Tutor, Programme Tutor , Research Tutor or Head of Department.
Informal Complaints by students should first be discussed with the module leader
Possible area of complaints




Students not understanding the assessment
a member of the module teaching team
Assessment grade
Tutor on module turning up to sessions late
Based on UPR AS 12 Appendix 1 5.3 and 5.4
Students may raise queries about the results of an assessment, the University will not admit queries
which consist solely of a challenge to the academic judgement of Examiners in assessing the merits
of a candidate's work or in reaching a decision or recommendation on progression, award or the
class or grade of award based on the marks, grades and other information relating to the candidate's
performance.
Students can, however, request for the review of an assessment decision if there was a material
administrative error or procedural irregularity at some stage of the assessment process.
4.
Your Support
4.1 How your Student Administrator can support you and your team
The student administrator team are in M030 and are managed by the School Administration
Manager, Ruth Grillo. The team housekeep the student records by level. However, any of the
student administrators can answer your queries by emailing either ugbsadmin@herts.ac.uk or
pgbsadmin@herts.ac.uk for PG questions. The PG professional team are in M242. All professional
staff are there to help you and provide a wealth of information and advice. It is helpful to always put
the student name and student number on your email to the student administrators.
Common issues at the beginning of your module include when students do not appear on the class
list. This is the time to raise the query with the student administrators. They can find out what is
stopping the student from appearing on the class list.
During the module, if you have a student who is not attending, raise this with the student
administrators who can check if the student is swiping regularly, or may have withdrawn.
Towards the end of the module, Ruth will send out a Board Schedule to the HOGs, who should then
send this round to their teams. This schedule gives the board dates and rooms and who is clerking
27
your board. With this information, you can then approach your clerk directly for any support and
advice required.
As detailed in Section 1.10, after the Module Leader has emailed the marks to the administrators,
they will be asked to come down to M030 to check the marks are correct and sign the board report.
This is the time to query anything you don’t understand, such as a missing grade, or a term /strange
set of letters that you do not fully understand or suspect may be incorrect.
Post board support is offered by the student administrators and there may be dialogue between the
Module Leader and the student administrator who clerked your board. When a student is unhappy
with their mark, the professional staff may conduct an admin check, to ensure the mark recorded is
in fact correct. They may also contact you as the Module Leader to confirm what a mark is, if there is
a query.
4.2 ASU support
Academic skills support for students
The Business School ASU provides academic skills training through the ASU website, daily skills
workshops, module embedded skills sessions, individual consultations on referral from staff, and esupport. Please note that we do not provide a grammar or subject content ‘checking’ service
for individual student work, although we can advise students on how to improve their own work and
study habits.
The Academic Skills advisers are Tina Bryant, Suzie Du, Mary McCauley and Mike Courtney.
Teaching and consultation times are Monday to Friday, 10 – 4.30 in Room M030.
Check ASU website for details of workshops and latest academic guides:
www.studynet.herts.ac.uk/go/asu
Contact: Dr Mike Courtney (M.J.Courtney@Herts.ac.uk) for general enquiries.
Personal skills support
Confidential, individual, support for Business School students whose studies may be affected
by personal circumstances, lack of confidence or motivation.
Also a referral point for all students stating an intention to withdraw from their studies.
Contact: Tracy Allardice (t.allardice@herts.ac.uk ) Appointments 10 – 12 & 2- 4 Room M030.
Numeracy support
Individual and workshop help with all basic mathematical aspects of module work.
Contact: Dr Michaela Cottee (ASU-Numeracy@herts.ac.uk ) for individual help or to arrange
workshops. Michaela also offers numeracy workshops on various topics as part of the ASU
weekly workshop programme.
Statistical support
Help with statistical and higher mathematical aspects of modules, dissertations, projects, etc.
Contact: Sue Baker. Room M030 Mondays 1-4 and Wednesdays 10-1. No appointment
necessary.
28
StudyNet and Technology support
Contact: Glenn Alie (ASU-Technology@herts.ac.uk) to arrange workshops or individual help.
Richard Balawender runs ASU Studynet drop-in support see ASU website for details.
English Language Support
Contact: M.Martala-Lockett@Herts.ac.uk for places on general and embedded support
classes. The Undergraduate and Post Graduate Language support timetables are also
available from the ASU office.
Academic Technology Support in HBS
Glenn Alie will be supporting technology in HBS
Contact details are
Email - g.m.alie@herts.ac.uk
Tel– X5450



Room - M332
Encouraging and supporting a wide range of staff and student queries with using technology for
teaching, learning and assessment.
Responding to ad hoc queries come through on a daily basis.
o
Respond to a wide range of questions asked by staff
o
Demonstrate some of the advanced features on StudyNet e.g. automating a change of
picture on the home page on a weekly basis.
o
Provide support with the Microsoft Office suite (Excel, Word, PowerPoint, Access)
o
Demonstrate software and provide training and support as needed.
o
Demonstrate different technologies and suggest ways technology can provide an
alternative solution and support teaching.
o
Take the fear out of technology by providing one to one support
Introduce and Loan of Technical equipment available to HBS staff
o such as the Flip cameras, Sony camcorders, photographic cameras, audio recorders, slide
changers, handheld scanners, Ipads, headsets, webcams etc, to student assessments,
monitoring attendance, to record guest-lectures etc.
4.3 Exam support
Mavis Bishop sends instructions (with due dates) about samples for the Boards.
Samples sizes is the square root of the number of students on the module with a minimum of
5 exam scripts / 5 courseworks for each assignment set
If sample coursework needs to be given back to students, it needs to be photocopied first and the
photocopy goes to the external examiner. Exam scripts do not need to be photocopied.
There is no need for samples for the referral / deferral board.
See Appendix 3, exam paper submission
29
5.
Your checklist – a timeline for Semester A
When
Activity
As soon as you become
Module Leader and know
who is on your teaching
team.
Check DMD.
Check the exam/ coursework weighting
Check DMD about what is written on how the coursework is to be
divided up
Formulate exam and coursework assessments, including the Ref
/Def assessments, along with your team
If possible, check these for compatibility with the Programme
Team
Get your internal verifier to check the assessments and write a
sentence for the Coursework Pre-Assessment Moderation Form
(cPRAM)
Send coursework assessments to the External Examiner
Set up your StudyNet module homepage with a welcome
message and suggested reading as returning students may start
to look at these pages
Write Module Guide, remembering semester A reading week
dates 18-22 November. Use the academic year calendar to help
When the assessments
have been written
End of August
Early September
Write Module Guide
Early September
Mid September
At least one week before
start of Semester
Before teaching starts
30th September
By 7th October
7th October
Ongoing
18-21 October
By 15th November
Complete StudyNet module pages
Find lecture and seminar times and office hours to put on site
Set up online assessments on StudyNet
Set up Turintin if necessary
Email to arrange a coursework box for assignment hand in, if
necessary
Let module team and internal verifier know dates for hand out,
hand in , moderation, marks into module leader and hand back
date for students – for each assessment on the module
Upload module guide to StudyNet
Look at the class list
Check for students with special needs and inform module team of
any needs they should be aware of when teaching
Semester A teaching starts ( lectures and lectorials only)
Check teaching team knows who is in which seminar group
Seminar teaching begins
Check EE has commented on coursework if more than 30 % see
module Guide guidelines ( issue module guide as draft until EE
has confirmed)
Complete the Coursework Pre-Assessment Moderation Form
(cPRAM)
Check module team and get feedback on how things are going
from them
Submit internally verified Level 5,6,7exam papers to the shared
drive, completing all the surrounding paperwork. Complete the
Examination Pre-Assessment Moderation Form (ePRAM)
Submit Level 4 Exam papers to the shared drive
30
Ongoing
Ongoing
9 December
Early December
Ongoing
January/ when coursework
is completed
13-18 January
13 January to 6 February
Up to 6th February
By 28th April
Mid June
10 June
By 16thJune
After 16th June
17-27 June
Late June/ early July
Last date 7th July
Teaching, organising assessments
Deadlines – dealing with any extensions
Reminder to set up coursework box if necessary for manual hand
in
Check exam timetable and diary to be on site
Inform module team of dates for exam marking , moderation and
marks in
Remind students about SVP and the importance of giving
constructive feedback
Marking, moderating, handing back of assessments
Ensure marks are uploaded to StudyNet to feed into student
dashboard
Collecting samples and arranging for photocopying
Take samples to Mavis/ Esther
Collate coursework marks from team
Submit marks to student administrator
Check and sign off marks
Exam week – be on site for your exam
Collect, distribute, mark moderate and collate exam marks
Submit marks to student administrator
Check and sign off marks
Prepare exam samples and take to Mavis/ Esther
Complete Module Evaluation Form (MEF), previously known as
MAPFRE
Prepare for the Board – see calendar for Board dates
Put the Ref/ Def coursework on StudyNet
Set up online assignments if necessary
Arrange Ref/Def referral workshop or other support
Ref/ Def Exam timetable published. Diary to be on site. Inform
marking team and if there are a large number of Ref/ Def
students, ask HOG for support and guidance on marking team
Final deadline for Ref/ Def coursework
Collect coursework
Arrange for marking, moderating and samples
Ref/ Def Exams
Arrange for marking, moderating and send marked papers to
Mavis/ Esther
Submit marks to student administrator
Check and sign off marks
Update Module Evaluation Form (MEF) and ensure your HOG has
all they need for the Ref/Def Board
31
Appendix 1 University of Hertfordshire Business school Academic Year Planner 2013/4
Final version 24/6/13
Week
Commencing
Week
No
Teaching
Activity
Comment
Confirm a Place (CAP) opens for all students from 19th August to 4th October.
Returning students will not see optional
modules until they have moved from
Self registered to registered by swiping
their ID card or taking passport to
student registry
End of GCIB teaching Semester C
Curriculum Build opens for selected
Level 4 courses only. Students to
choose options during induction week
in lab.
Week
2 Sept
Confirm a Place (CAP) opens for new students
9 Sept
16 Sept
Module & Programme Board GCIB2pm on Friday, 13 September 2013
.
0
Orientation
Orientation week
PG Academic Preparation Week (including registration)
Monday 16th September - Third Annual HBS Research Awayday
23 Sept
1
Induction
Semester A Start Induction week
Date to be agreed for Module Guides
for all sem A & AB modules to be on
StudyNet and shared drive (including
coursework details for External
Examiners)
See instructions from Hany Wells for
PG Dissertation hand in.
PG Dissertation hand-in Monday 23rd Sept
Oct
All new students to be registered on
modules by 5th October
30 Sept
2
Sem A 1
Semester A teaching starts (lectures /lectorials only)
07 Oct
3
Sem A 2
Sem A (including referral) exam papers to be submitted between 18 Oct &22 Oct
14 Oct
4
Sem A 3
Fri 19 Oct Last date for students to notify changes in their choice of semester A and B modules
Please see policy on students who
have a planned curriculum for 2013/14.
32
Week
Commencing
Week
No
Teaching
Activity
Comment
Week
Mon 21 Oct final deadline for sem A (including referral ) Level 5, 6 & 7 exam papers
to be submitted
21 Oct
5
Sem A 4
Fri 25 October deadline for special requests (including reason) regarding Semester A
exam timetabling
Monday 28 October download of data taken for Semester A exam timetabling
28 Oct
6
Sem A 5
PG Faculty Assessment Panel (FAP) to be scheduled this week
Nov
04 Nov
7
Sem A 6
Mon 4th Nov PG dissertation marks submission deadline
11 Nov
8
Sem A 7
Wed 13Nov PG Dissertation Module Board
Fri 15 Nov 4pm – final deadline for submission of Semester A (including referral)
Level 4 Examination papers
18 Nov
9
Sem A 8
Semester A Business School Reading Week
Awards Ceremonies (St Albans) for research and
Undergraduate awards gained in 2012-2013:
Monday 18 November 2013 – Friday 22 November 2013
Wed 20 Nov PG Programme Board
25 Nov
10
Sem A 9
Mon 25 Nov - view of initial Semester A examination timetable.
Friday 29 Nov
Fri 29 Nov – PG Final Results issued
HESA return
Fri 29 Nov - deadline for reporting Semester A exam timetable difficulties to the
Exams Office
Dec
02 Dec
11
Sem A 10
09 Dec
12
Sem A 11
Fri 6 Dec – Final date for Semester A examination and re-sit papers to be received by
examinations office
Mon 9 Dec – Semester A examination timetable published
Fri 13 Dec – PG Dissertation Programme Board Appeals Deadline
16 Dec
13
Vacation
Student Vacation.
33
Week
Commencing
Week
No
Teaching
Activity
Comment
Week
Student Vacation. UH closes at 12:00 on Tuesday 24 December 2013
Jan
23 Dec
14
Vacation
30 Dec
15
Vacation
Student Vacation. UH reopens 08:30 on Thursday 2 January 2013
6 Jan
16
Sem A 12
Mon 6 Jan – deadline for PG Dissertation repeaters to notify administration of their
intention to return to study.
Fri 10Jan - Sem A UG& PG coursework submission date deadline. No submission
dates are to be set after this deadline
13 Jan
17
Exams
Monday 13 Jan 2014 – Saturday 18 Jan 2014 (including Saturday 18 January 2014)Sem A examstake
place
End of Sem A teaching – Friday 17 January 2014
Fri 18Jan - Module Guides for all Semester B modules to be on StudyNet (including
coursework details for External Examiner)
20 Jan
18
Sem B 1
Start of Semester B
BS UG& PG Semester B Reading Week
Semester B orientation and induction week (PG Semester B entrants and Erasmus
exchange)
Assessmentmarks for Semester A modules can be submitted to administrators
anytime between Monday 20 Jan – Thursday 6 February
Thursday 22 Jan - Serious Adverse Circumstances deadline
34
Week
Commencing
Week
No
Teaching
Activity
Comment
Week
27 Jan
19
Sem B 2
Start of Sem B Teaching
Examination Boards for Semester A examinations
Monday 27 Jan - Postgraduate dissertation proposal hand-in submission deadline
(Semester A entry)
Thursday30 Jan Semester A Faculty Assessment Panel (FAP) meeting (to be
confirmed)
Exam papers for Semester B (including referral) Level 5, 6 & 7 exam papers to be
submitted between3 Feb and 17 Feb
Feb
3 Feb
20
Sem B 3
BS Module Board briefing session to be held this week.
Thurs 7 Feb 4pm - final date for Semester A assessment marks to be submitted to
administrators
Fri 8 Feb 4pm – final deadline for samples to be submitted to External Examiners
attending Boards of Examiners. Copying of samples can be arranged if submitted to
administrators by Monday 3Feb
10 Feb
21
Sem B 4
Undergraduate Module Boards
Wednesday 12 Feb – AF, EC, MK, Tour
Thursday 13 Feb HR, ISPM, BAS
Postgraduate Module Boards
Wednesday 12 Feb – ISPM/BAS, HRM& Strategy, MBA
Thursday 13 Feb – MK/Tour, AFE
Wed 13 Feb final deadline for special requests (include reason) for sem B exam
timetabling.
17 Feb
22
Sem B 5
Mon 17February - final deadline for Semester B (including referral) Level 5, 6 & 7
exam papers to be submitted.
Wed 19 Feb - Postgraduate Programme Board
Fri 20 Feb publication of sem A module results on StudyNet (Student Record)
24 Feb
23
Sem B 6
Mon 24 February - download of data taken for Sem B exam timetabling.
35
Assessment Panels to be held, Module
Boards completed and results issued to
students by Friday 21 February 2014.
Week
Commencing
Week
No
Teaching
Activity
Comment
Postgraduate award ceremonies week
Dates for module options collection for
planned curriculum to be confirmed.
Week
Mar
3 Mar
24
Sem B 7
Fri 7 March - Sem A Module Board appeals deadline
Fri 7Mar 4pm - final deadline for Sem B (including referral) Level 4 exam papers to
be submitted
10 Mar
25
Sem B 8
17 Mar
26
Sem B 9
Mon 17 Mar - view of initial sem B exam timetable
Fri 21 Mar - deadline for reporting difficulties with timetable to Exams Office
24 Mar
27
Sem B 10
Thu 27 March - Semester B examination and re-sit papers to be received by
Examinations Office
Thu 27 March – Publication of final Semester B examination timetable
April
31 Mar
28
Sem B 11
7 Apr
29
Vacation
Easter Student Vacation starts Monday 7 April 2014
Thursday 10th April PG dissertation hand in deadline.
Easter Vacation
14 Apr
30
Vacation
Tues 15 April - postgraduate dissertation submission deadline (sem B entrants)
21 Apr
31
Sem B 12
Tues 22 April UG Dissertation Deadline
Teaching finishes Fri 25 April 2011
28 Apr
32
Exams
Sem AB & B exams start Monday 28 April 2014 – Friday 23 May 2014 (including
Saturday 3 May 2014 and Saturday 10 May 2014)
Mon 28 April – Thurs 22 May - sem AB & B assessment marks to be submitted to
administrators
Mon 28 April - deadline for Ref/Def Coursework to be on StudyNet
36
Week
Commencing
Week
No
Teaching
Activity
Comment
Week
May
5 May
33
Exams
Mon 5 May Bank Holiday
Exams Tues 7 May – Sat 11 May
12 May
34
Exams
Exams Mon 13 May to Fri 17 May
Mon 20 May - sem AB & B student Serious Adverse Circumstances deadline
Thur22 May AB & B final deadline for assessment marks to be submitted to
administrators
Thur22 May Sem B Faculty Assessment Panel (FAP) meeting
19 May
35
Exams
Fri 23 May 4pm, all External Examiners samples to be submitted.Copying of samples
can be arranged if submitted to administrators by Tuesday 20 May
Undergraduate Module Board – Tourism Thurs 22 May
End of Term Fri 23 May
26 May
36
Boards
Mon 26 May Spring Bank Holiday
Tue 27 May – start of Sem C teaching
Tue 27 May – marks deadline for PG dissertations
Undergraduate Module Boards
Wed 28 May - AF, EC, MK
Thurs 29 May - HR, ISPM, BAS
Postgraduate Module Boards
Wed 28 May - ISPM/BAS, HRM& Strategy, MBA
Thurs 29May - MK/Tour, AFE
Thurs 29 May - deadline for PG and CP External Examiners nominations to ADAQ
37
Week 35: the majority of exams will be
timetabled in weeks 32-34.
Week
Commencing
Week
No
Teaching
Activity
Comment
Week
June
2 June
37
Revision
period
Tue 3June PG dissertation module board
Tue 3 June - download taken for ref / def exam timetabling after 17:00 hrs
Fri 6 June - deadline for Examination Board results to be issued to students
9 June
38
Revision
period
Tues 10 June - ref / def exam timetable published.
16 June
39
Exams
Mon 16June – Referral Coursework Submission Deadline
Ref / Def exams Tues 17 June – Friday 27 June 2014
Mon 16 June - Mon 7 July – Ref/Def assessment marks to be submitted to
administrators
Fri 20 June - deadline for submission of Sem B appeals
Marking takes place
23 June
40
Exams
Ref / Def exams Tues 17 June – Friday 27 June 2014
Marking takes place
July
30 June
41
Vacation
Student vacation.
Marking takes place.
Wed 2 July Serious Adverse Circumstances deadline
Fri 4 July Ref / Def Faculty Assessment Panel (FAP) meeting (to be confirmed)
Student vacation.
Pre-boards for UG Programmes.
Mon 7 July Final deadline for submission of ref/def marks
7 July
42
Vacation
Ref/Def Module Boards of Examiners
Wed 9 July Undergraduate Ref/ Def Module Boards
Thurs 10 July Postgraduate Ref /Def Module Boards
38
Week
Commencing
Week
No
Teaching
Activity
Comment
Week
14 July
43
Vacation
Student vacation
Undergraduate Programme Boards to be held by department
Weds 16July
Thurs 17 July
Fri 18 July
Postgraduate Programme Boards
Wed 16 July
21 July
44
Vacation
Student vacation
Fri 25 July – deadline for student results to be released
Aug
Progression deadline Friday 1st August
28 July
45
4 Aug
46
Vacation
11 Aug
47
Vacation
18 Aug
48
Vacation
Confirm opening dates for CAP for 2013/14
25 Aug
49
Vacation
Mon 25 & Tue 26 August Summer Bank Holiday
Deadline for submission of appeals Fri 08 August
Examinations for Semester C Assessment and approved non-standard
programmes only. Thursday 28 August 2013 – Friday 5 September 2013
Sept
1 Sept
50
08 Sept
51
Examinations for Semester C Assessment and approved non-standard
programmes only. Thursday 28 August 2013 – Friday 5 September 2013
39
Week
Commencing
Week
No
Teaching
Activity
Comment
Week
15 Sept
52/0
Orientation week
PG Academic Preparation Week
Fri 18 Sep – End of Sem C
22 Sept
1
Mon 22 September – start of the new Academic Year 14-15
Mon 22 September - Postgraduate dissertation/project submission deadline
Induction week
29 Sept
40
Appendix 2
Room Sign Template (one person)
Name:
Title:
Phone:
E-mail:
Business School
41
Room Sign Template (two people)
Name:
Title:
Phone:
E-mail:
Office Hrs:
Name:
Title:
Phone:
E-mail:
Office Hrs:
Business School
42
Room Sign Template (3 people)
Name:
Title:
Phone:
E-mail:
Office Hrs:
Name:
Title:
Phone:
E-mail:
Office Hrs:
Name:
Title:
Phone:
E-mail:
Office Hrs:
Business School
43
Appendix 3
Submitting your exam to the shared drive
Exam Paper Submission Procedure
For help, please contact
Esther Walker (x5471) or Mavis Bishop (x5585)
Documents required These document must be saved as separate Word documents named in the following way:







Main Exam Paper
Solution main paper
E2 Main paper
Referral exam paper
Solution referral paper
E2 referral paper
Any case studies or tables*
Module code-Module title-02-exam paper
Module code-Module title-02-model answers
Module code-Module title-02-E2
Module code-Module title-07-exam paper
Module code-Module title-07-model answers
Module code-Module title-07-E2
e.g. Module code-Module title-case study-assessment period (02 or 07)
*These can be submitted as PDF files
 The Module Leader and Internal Moderator will also need to update page 1 of the Module Assessment Progress
Report Form (MAPR Form)giving the pre assessment comments on the examination.
This can be found on the shared drive:
X:\Business School\Academic\Academic Staff info\Module Assessment Progress Report Forms\year\semester
The documents listed above must be set out following a standard template. These templates, examples and samples can be
found in the shared drive in the file “Samples and Templates as follows:
X:\Business School\Academic\Academic Staff info\Exam Papers year\Samples and Templates
Summary of Formatting Guidelines:
•
All text must be in Ariel 11.
•
Page numbering at the bottom of the page must be included. Also, the rubric sheet (the first page of your exam
paper document) must be included in your page numbering.
•
Questions should be spaced out evenly with marks awarded. Marks should be evenly aligned underneath each
other, to the right of the page.
•
If your exam paper has sections (i.e. Section A & Section B), each section should start on a new page.
•
You should indicate on the exam paper rubric if your paper includes sections and how many marks are awarded
for each.
•
Please make sure that you complete the ‘INSTRUCTIONS TO CANDIDATES’ section on the rubric precisely.
•
A front sheet should be completed for case studies and should be included as part of your case study document.
For further information, please refer to Formatting Guidelines, which are also available on the Shared Drive in the
‘Samples & Templates’ folder.
Saving Documents
All exam paper documents must be saved on to the shared drive in the format explained at the top of the page. By doing so,
you are confirming that all documents have been internally moderated and copy edited. Please ensure the documents you
save are the final versions, in the correct format, because these will be submitted to the Exams Office.

Exam paper documents must be saved in the Academics Save In Here folder in Exams Papers year as
follows:
X:\Business School\Academic\Academic Staff info\Exam Papers year\Academics Save In Here
All exam documents will be removed from Exam Papers year and placed in a secure file. If you wish to make changes after
this, please contact Mavis Bishop (ext 5585) or Esther Walker (ext 5471), who will allow you access to your documents
again for alteration.
All level 5, 6 and 7 exam documents will be sent to external examiners for moderation. Once External examiners have
returned any comments, Module leaders will be emailed to make alterations and/or approve any comments as required.
44
Appendix 4
How to edit a module homepage and insert a picture
Configure the module homepage
One of the first things you have to do when using StudyNet for the first time is configure your
module website(s) according to your requirements. On the module homepage, you can add
introductory text, images, change the layout, section headings and switch various options on/off.
From the left hand menu bar on your home page, of the module homepage, select Configure
Website
Then select Edit website Homepage
To edit the module homepage, click on Edit this page

45
Website Introduction
Add an introductory message to the homepage.
Homepage image :
Select an image for display on the homepage, (you need to load an image into the Image
Library beforehand, see Resource Library see below for details) by scrolling down to the box
labelled homepage image.
Your images should be either JPEG or GIF. Other image formats may not be supported across
all browsers or makes of computer. If you’re unsure as to what format your image is, have a
look at the extension (end) of the image filename. If it’s something other than .jpg or .gif you
need to convert the image to one of these formats using a graphics program, e.g. Photoshop,
PaintShop Pro).
Adding an image to the Resource Library

From the Module Homepage, click on Resource Library located under Website
Manager.

Click on the New Image button, this launches the Image Resource area.
46

Locate your image by clicking on the Browse button. This opens a second window
which allows you to select images from your hard disk. Select your image by clicking on
it (remember it must be either a JPEG or GIF image type).


Click on Open. Information on the location of the image will be automatically entered into
the adjacent text box.

In the box below provide a very brief description of the image. This is for those users who
cannot view images.

Provide a border by typing ‘1’ in the Image Border width box.

Click on Save

When you return the Image Library, you’ll see the image listed. Click on the image title to
see if it loads properly (if it fails to load it probably means you haven’t loaded an image
supported by the web).
For further StudyNet help and support, contact Glenn Alie (g.m.alie@herts.ac.uk) or Richard
Balawender (r.e.balawender@herts.ac.uk ).
47