SOUTH CENTRAL DISTRICT ATHLETIC ASSOCIATION
First Regular Meeting – Wednesday, September 4, 2013, 2:30 p.m.
Gravelbourg – College Mathieu, West Entrance
President – Clayton Menzies, Central Butte
Secretary – Sandi Hutchinson, King George Treasurer – Karla Silbernagel, Mankota
LEADS Rep – Derrick Huschi, Prairie South
Section Reps – Jeff Kitts, Riverview; Deb Karpinski, Coronach
Section Reps – Shawn Warren, Chaplin; Dale Lawrence, Mossbank
Administration Rep – Jody Lehmann, Gravelbourg; Officials Rep – Martin Holzer, Peacock
CEF Rep – Michel Forest, E. S. College Mathieu; Holy Trinity Rep – Ryan Gottselig, Vanier
Athletic Commissioners – Larry Segall, Moose Jaw & Roger Morgan, Kincaid
School Reps: Assiniboia – Joanne Feeley, Avonlea: Brent Lothian, Bengough: Dale Berglund,
Caronport: Shane Sowden, Central Butte: Clayton Menzies, Central Collegiate: Leigh Pethick,
Chaplin: Shawn Warren, College Mathieu: Michael Forest, Cornerstone: Rodger Gregor, Coronach:
Deb Karpinski, Craik: Lindsay Shaw, Eyebrow: Aaron Foster, Glentworth: Brian Seeley,
Gravelbourgh: Jody Lehmann, Kincaid: Suzanne Morgan, Lefleche: Crystal Bouffard,
Mankota:Karla Silbernagel, Mortlach: Greg Kotschorek, Mossbank: Dale Lawrence, Peacock:
Renee Verge, Riverview: Jeff Kitts, Rockglen Chapin Sleightholm, Rouleau: Tana Arnott, Vanier:
Levi Broda.
Non voting member: Assiniboia Elementary: Laurie Hawkins
Regrets: Kevin Vollet SHSAA, Past President – Bart Mihalicz, Trustee Rep – Al Kessler, Prairie
South
1. Call to order – attendance sheet circulated 2:45
a. Introduction of executive and special guests
2. Additions to and adoption of agenda
Motion to Adopt the agenda with additions: Holzer/Lehmann
3. *Minutes from last meeting
Motion to adopt the minutes of the June 4, 2013 meeting
Holzer/Foster
CARRIED
4. Financial report (Karla Sibernagel)
a. SCDAA team fees and *per capita fees ($25 and $1.50)
Blue form needs to be filled in (eligible students grades 9 – 12) to Karla S.
Elementary teams have to send in the declaration to Karla S.
Karla will contact SHSAA to see where our share of the 2013 Prov. Track
money is.
b. *Financial Statement:
$25.00 per team per sport
Discussion: Are schools being charged for sports that this organization has
nothing to do with? ie. 12 man football, soccer, why are they being
charged? Medal costs
c. Coaches Symposium Reimbursement:
Shane Onerat attended.
Motion to adopt the financial support as presented.
Lehman/Holzer
CARRIED
5. Special reports and presentations
a. SHSAA: Roger is presenting on behalf of Kevin Vollet.
Grade 10 students can transfer with out penalty
Grade 11: Parents have to fill in forms, cannot compete against other
schools until all paperwork has been finalized and approved.
Grade 12 last year of the grandfather clause.
Thanks to Bart M. for his work as president for the last year and to
Clayton M. on his new position as president.
Thank you to both the Prairie South and Holy Trinity School boards for
their on going support.
Website opens Sept 30 closes Oct 4 schools must fill in and declare
student numbers.
Sport specific advisory groups:
Coaches cards are being renewed right now.
New coaches cards are 10.00 each there are a significant number of
additions of sponsors.
All schools who run tournaments please post all results on the SHSAA on
the message board.
b. District athletic commissioners (Larry Segall/Roger Morgan)
i. New Co-ops
1. Bantam Girls – Kincaid/Mankota
2. Central Butte/Chaplain: Sr. Girls Volleyball
ii. SHSAA AGM Highlights
Concerns RE: basketball
The motion to have start and end dates and maximum number of
games puts everyone on an equal playing field
*Every single sport has a defined start date, and you will not play
more than a defined number of games
This is in place in 2014- 2015
Coach Education and the SHSAA: Bright Pink poster.
iii. Respect in Sport Action Plan
iv. Non Faculty Coaches & (2014 Expectations)
v. Provincial Track & Field – Gutheridge Field 2014:
Will keep the work list the same as last year.
June 6 & 7
Some of the districts have taken the courses during the PD days in
August. The courses: SI AAA 502 and 501 can help you to
eventually become athletic directors: Sask. has developed 3
courses.
They bring in instructors: there are 5 people trained to teach the
course. They can be brought in for an afternoon. The courses can
be transfereed to a university certification.
Cost $75.00 per delegate
Let Roger Morgan know if you are interested.
vi. www.scdaa.ca our district website is updated. Reports from the last
couple of years have been added. If we are missing anything let R.
Morgan know.
We would like to have a central location to post and look for
tourmaments in our district. Can then refer to it if we are doing
forward planning.
LARRY: presented MJ League Schedules
vii. Volleyball Tournament Listings
c. LEADS Representative (Derrick Huschi)
 Provincial track. Concern Re: the amount of staff needed to run
provincial track.
 Jewelry: guidelines for K – 12 Change RE: Prairie South
New guideline allows for unobtrusive clear plastic retainers for curricular
only. (This does not affect extra curricular sports, they continue to follow
the SHSAA policies).
 Changes in bussing travel in the winter.
When transportation cancels they are done, teams do have the opportunity
to use private vehicles. The coach has to make a decision on wheather they
still want to go and then with discussion with ( The order of
communication/permission Coach, Principal, Larry S. and Roger M.
then to D. Huschi. ( Highway condtions change by the hour, so when the
busses are cancelled early in the morning, doesn’t mean that they aren’t
safe for travel later in the day).
They are working with the transportation department. ( 3 different groups)
 Briefly review our substitute teacher use for extra curricular sports.
All substitute costs are decentralized.
Question: When 3 Peacock teachers are creating the course for South
Central should Peacock have to pay for 3 subs from their budget when it
is for the beneifit of all. Derek acknowledged that there are a few
exceptions like this that he will look at being covered centrally.
These meetings are being covered centralized
Regionals, conferences and Provincials Derrick will check to see who is e
covering these costs.
d. Trustee Representative (Al Kessler) regrets
Thanks to everyone, we appreciate the wonderful job you do with our
student athletes.
6. Old or unfinished business: All blue pages in the package needs to be filled in and
returned to Roger Morgan asap
a. *Coaches Directory Please (return updated list to Roger Morgan by Sept
15. )
b. Updated Constitution: posted on the website
c. *Host Site Confirmation for SCDAA Championships (Rotation)
i. Assign new track & field dates
Discussion: Can we figure out a way to include the 3000 on the
track day. Drive to Moose Jaw twice , or the North can bring their
top 3 in each division and gender.
Motion to change all the track dates as listed on the hand outs
Holzer/Kitts
CARRIED
ii. Add Commissioner’s names
7. Fall Sport Updates
a. Volleyball Leagues – to be discussed at section meetings
b. Grass Golf
i. Provincials Grass Golf – Sept 27/28, 2013 @ Goodsoil
ii. Sand Golf Provincials – Sept 27/28, 2013 @ Frontier
iii. Provincial Accommodations (Roger Morgan)
We have Goodsoil booked ( cabins at the golf course), tee times
for Thursday morning and a 12 passenger van leaving out of MJ.
Plan to be on the road by 4:00 it’s a good 7 -8 hour drive.
iv. District Golf – Assiniboia (South East)
Bantam district golf: Elbow is no longer available: option change
to the Thursday (need subs), run bantam and senior on the same
course (not a lot of support for this suggestion), look for another
golf course available on a Sat. Craik and Moose Jaw, either the
Hillcrest or Lynbrook. We could book it in at either of the two
courses. Bump it to the following weekend when the seniors are at
provincials.
v. Limit the amount of bantams that move on from sectionals.
Either need to change the date or the venue
What about the par 3 in Moose Jaw?
The north should make a decision on the course they want to go to.
Look for the Saturday at the Hillcrest or run it on the Thursday at
Elbow.
vi. Reminder – grade 9 athletes must declare whethere they are a
Senior or Bantam
c. Cross Country
i. District Meet (Renee Verge)
ii. Provincials – Saturday, Oct 12, 2013 (it’s the long weekend) @
Medstead (5 hour drive)
iii. Accommodation have been booked and Transportation to
Provincials (Larry S/RogerM)
iv.
Should we use a bus? If there is a bus available there is no other
mileage cost available.
We are the only school division that come in school busses, not
coaches, and its very uncomfortable for that long of a trip.
The school board would pay for a school bus cost, and put it
towards the cost of a coach and then schools/athletes would pay
the difference.
Renee will look into the cost of bussing by coach.
d. *Volleyball – determine SCDAA conference hosts
i Determine SCDAA conference hosts
ii Inconsistency of setting off the serve rule. For now bantams cannot set
off the serve in South Central districts the exception being Moose Jaw.
e. Soccer & Football n/a (playoffs run through leagues)
f. Provincial Hosting – South Central
i. 2013 – 1A Girls Volleyball – Glentworth
ii. 2013 – 4A Girls Volleyball – Assiniboia
iii. 2014 – Regional Badminton – Moose Jaw
iv. 2014 – Regional Curling – Moose Jaw
v. 2014 – Provincial Track & Field – Moose Jaw
vi. 2014 – 1A Boys Volleyball – College Mathieu
1. Will be reclassified to 2A and unable to host.
g. Provincial Hosting Opportunities (bids due to SHSAA by Sept 13)
i. 2013 – 1A Boys Volleyball
ii. 2013 – 1A Boys Soccer
iii. 2013 – 1A Girls Soccer
8.
Officials Report
a. Volleyball official’s clinics:
i. Moose Jaw – Aug 29 7:00 PM
ii. Central Butte – Sept 5 7:00 PM
iii. South West – Glentworth iv. South East Coronach – Sept 9 – 7:00 PM
v. Glentworth: Sept 12 – 7:00PM
vi. Clinic: Saturday September 14 at 15 WING cost about 10.00 15.00
vii. Mentorship program, if you have someone in your area who are
interested in coming into to MJ for a tournament or we can send a
referee to one of your tournaments to work with your refs. Talk
to Martin if you have anyone interested.
viii. Red cards: follow the mandate of the SHSAA. Ejections of a
coach must be reported to the SHSAA.
b. Soccer: we are short referees
c. Football: Martin contacted the Sask football association, they told
Martin that they would contact him if they are hosting anywhere in our
South Central district.
9. New Business
a. *Reminder that K-8 schools need to pay their team fees ($25 per team)
use the blue form
b. Its never to early to book hotel rooms for all sports who are going to
provincials. Hoopla is in Regina this year.
10. Date and location of next meeting (executive only)
Dec. 9 th at Moose Jaw, Thatcher Board Office
Larry will book room and order food @ 2:30.
11. Adjournment to Supper and North, South East and South West Section meetings
Motion to adjourn for supper and section meetings. Sibernagle.