ASHLAND BOARD OF EDUCATION
REGULAR MEETING
Monday, July 20, 2015
5:30 p.m.
The Ashland Board of Education met in regular session on July 20, 2015, in the Library at Ashland
Middle School, 2800 Kansas Street, Ashland, KY 41102. Chairperson Frank DeMartino called the
meeting to order.
Present:
Frank DeMartino, Charlie Chatfield, Chris Clarke, Carol Jackson, David
Latherow
Also attending:
Stephen E. Gilmore, Superintendent; Tim Walters, Treasurer; Amy Wessel,
Board Assistant; Maria Gillette, Murphy-Graves-Trimble; Taylor Coates, Codell;
Cary Williams; Linda Calhoun; Derek Runyon, Rebecca Howell, Jamie
Campbell, Jamie Lester, Shawn Thornbury, Patsy Lindsey, Phillip Caudill, RoseLinda Stafford, Richard Oppenheimer, Kathy Davis, Girl Scouts; Lora Jordan,
Girl Scouts; Faith Jordan, Girl Scouts; Elizabeth Davis, Girl Scouts; Gwen
Akers, Girl Scouts; Abby Leeper, Girl Scouts; Chris Akers, Girl Scouts; Lisa
Henson, Shannon Hankins, Steve Conley, Putnam Stadium; Mark Swift.
Order # 372
Minutes
Upon the recommendation of the superintendent, it was moved by Carol
Jackson and seconded by Chris Clarke to approve the minutes of the
Regular Meeting of June 22, 2015.
Ayes: Clarke, Chatfield, Jackson, Latherow, DeMartino
Order # 373
Emergency Teacher
Upon the recommendation of the superintendent, it was moved by David
Latherow and seconded by Chris Clarke to approve the application for
Full-Time Emergency Certification for Melissa Harris, Spanish Teacher at Blazer
High School.
Ayes: Clarke, Chatfield, Jackson, Latherow, DeMartino
Steve Conley with the Putnam Stadium Foundation addressed the Board regarding the
Donor Wall Brick Fundraiser Program. Those interested will be able to donate money to be
on the donor wall by purchasing a brick either 4x8 with 3 lines or 8x8 with 6 lines. There
will be 4 different levels available for purchase and they hope to raise $100,000 - $200,000.
The bricks will be available for purchase either on the Putnam Stadium website or by visiting
Donna Suttles at the South Ashland Greenhouse.
Order # 374
Amend
Upon the recommendation of the superintendent, it was moved by
Charlie Chatfield and seconded by Chris Clarke to amend the agenda.
Ayes: Clarke, Chatfield, Jackson, Latherow, DeMartino
Order # 375
Donor Wall
Upon the recommendation of the superintendent, it was moved by
Charlie Chatfield and seconded by Chris Clarke to approve the concept
of a Donor Wall at Putnam Stadium.
Ayes: Clarke, Chatfield, Jackson, Latherow, DeMartino
Lora Jordan with Girl Scouts Troop # 983, along with Faith Jordan, Kathy Davis, Elizabeth
Davis, Gwen Akers, Abby Leeper, and Chris Akers asked to present a project that their troop
had been working on for Charles Russell Elementary School. In order to earn a bronze (4th
& 5th grades), a silver (6th- 8th grade), or gold award (9th-12th grade), the troop members
must complete a project that benefits their community. Troop #983 proposed an outdoor
classroom concept at Charles Russell Elementary School. The concrete and labor will be
donated by local businesses and the only fundraising will be for the gravel and benches.
The outdoor classroom can also be added on to by future troop members who are coming
up next (i.e. a canopy, landscaping, etc.).
Order # 376
Amend
Upon the recommendation of the superintendent, it was moved by
Charlie Chatfield and seconded by Chris Clarke to amend the agenda.
Ayes: Clarke, Chatfield, Jackson, Latherow, DeMartino
Order # 377
Outdoor Classroom
Charles Russell
Upon the recommendation of the superintendent, it was moved by
Charlie Chatfield and seconded by Chris Clarke to approve Girl Scout
Troop # 983’s proposal for an outdoor classroom at Charles Russell
Elementary School.
Ayes: Clarke, Chatfield, Jackson, Latherow, DeMartino
Maria Gillette, Murphy, Graves, Trimble updated the board on Alumni Gym and the possible
multi-purpose room in Building #7 at Blazer High School. They are currently waiting on the
Blazer schematic design comments from KDE and will have to re-submit the BG-1 because
the demolition of Building #5 and canopy was not part of the original BG-1. This will delay
the canopy installation and demolition of Building #5. Mr. Gilmore asked that a special
called board meeting be scheduled in early August to discuss the final estimates for both
Alumni Gym and Blazer’s Building #7 multipurpose room and the sale of 1420 Central
Avenue (old central office). Each board member was polled and the date was set for
Thursday, August 6, 2015 from 11:00 am to 1:00 pm.
Taylor Coates, Codell addressed the board with updates on Ashland Middle School. The City
of Ashland is changing the water pressure and is resulting in water main breaks. The
preliminary certificate of occupancy has been issued and the City is determining what the
cause of the problem is and then we can obtain the final certificate of occupancy. The
preliminary certificate is a 90 day permit. Landscapers are to begin tomorrow and the rain
in July has slowed things down just a bit, but they will have the rock, sod, etc. taken care of
in the next couple of days.
Linda Calhoun, Instructional Supervisor presented the board with a Memorandum of
Agreement and Professional Services Agreement with Oakmont Manor for the MNA students.
Richard Oppenheimer, Director of Student Achievement presented the 2015 Tell Survey
Results, along with the 2015 College/Career Readiness results.
Lisa Henson, Director of Student Services presented a budget cut to the Program Liaison
and Parent Liaison positions due to the need to balance the budget.
Order # 378
Amend
Upon the recommendation of the superintendent, it was moved by
Chris Clarke and seconded by Carol Jackson to amend the agenda.
Ayes: Clarke, Chatfield, Jackson, Latherow, DeMartino
Order # 379
Liaison Budget Cut
Upon the recommendation of the superintendent, it was moved by
Chris Clarke and seconded by Carol Jackson to approve the decrease
of the Program Liaison’s days from 210 to 200 and to decrease the
Parent Liaison’s hours from 6 to 5 hours per day.
Ayes: Clarke, Chatfield, Jackson, Latherow, DeMartino
Superintendent Gilmore addressed the board with regards to the Poage Playground bid.
Treasurer Tim Walters reminded the board that the bid had gone out two times and the low
bid was for $63,000.00 by Miracle Recreation of Kentucky. The school had raised over
$34,000 and with IDEA funds added to it, the project was only short $9,000.00. The
playground would be finished well before school starts and there would be no disruption to
the students.
Order # 380
Amend
Upon the recommendation of the superintendent, it was moved by
Charlie Chatfield and seconded by Chris Clarke to amend the agenda.
Ayes: Clarke, Chatfield, Jackson, Latherow, DeMartino
Order # 381
Poage Playground
Upon the recommendation of the superintendent, it was moved by
Charlie Chatfield and seconded by Chris Clarke to approve the Poage
playground bid of $63,000.00 by Miracle Recreation of Kentucky and
to fund the $9,000.00 deficit to complete the project.
Ayes: Clarke, Chatfield, Jackson, Latherow, DeMartino
Order # 382
Treasurer’s Action
Change Orders
Upon the recommendation of the superintendent, it was moved by
Carol Jackson and seconded by Charlie Chatfield to approve change
orders for the Ashland (Verity) Middle School Renovation Project:
 Change Order 6-4: $5,217.00 gable end enclosure
 Change Order 17-3: $689.00 booster heater for dish washing equip
 Change Order 18-12: $1,807.00 concession area improvements
 Change Order 22-43: $1,367.63 gable end enclosure
 Change Order 22-44: $1,642.78 concession area improvements
 Change Order 22-3-1 $13,020.08 Credit
Ayes: Clarke, Chatfield, Jackson, Latherow, DeMartino
Order # 383
Pay Estimate 24
Upon the recommendation of the superintendent, it was moved by
Charlie Chatfield and seconded by Chris Clarke to approve Pay
Estimate 24 to Codell/Contractors/Suppliers in the amount of
$184,900.84 for the Ashland (Verity) Middle School Renovation
Project.
Ayes: Clarke, Chatfield, Jackson, Latherow, DeMartino
Order # 384
Student Accident
Insurance
Upon the recommendation of the superintendent, it was moved by
David Latherow and seconded by Carol Jackson to approve the student
accident insurance policy with Roberts Insurance for the 2015-2016
school year.
Ayes: Clarke, Chatfield, Jackson, Latherow, DeMartino
Order # 385
Consent
Upon the recommendation of the superintendent, it was moved by
Carol Jackson and seconded by Chris Clarke to combine and approve
the following consent items:




Bills for July, 2015 as presented by the Board Treasurer.
Head Start bills for July, 2015 as presented by the Board
Treasurer.
Salaries for July, 2015 in accordance with the 2015-2016 salary
schedule.
Head Start salaries for July, 2015 in accordance with the 20152016 salary schedule.
Ayes: Clarke, Chatfield, Jackson, Latherow, DeMartino
Order # 386
Upon the recommendation of the superintendent, it was moved by
New Business Action Charlie Chatfield and seconded by Chris Clarke to approve a Board
NBCDI 2015
member and a staff member to attend the NBCDI (National Black Child
Developmental Institute) annual meeting in Washington, DC
October 16-20, 2015.
Ayes: Clarke, Chatfield, Latherow, DeMartino
Abstain: Jackson
Order # 387
Oakmont Manor
Upon the recommendation of the superintendent, it was moved by
David Latherow and seconded by Carol Jackson to approve the
Memorandum of Agreement and Professional Services Agreement with
Oakmont Manor with approved insurance documentation on file.
Ayes: Clarke, Chatfield, Jackson, Latherow, DeMartino
Order # 388
Admissions &
Release Committee
Upon the recommendation of the superintendent, it was moved by
Chris Clarke and seconded by Carol Jackson to approve the following
persons to serve as Admissions and Release Chairpersons for the
2015-2016 School Year:
Lisa Henson
Derek Runyon
David Greene
Brad Greene
Steve Dowdy
Rebecca Howell
Christine Scott
Phillip Caudill
Janice Ledford
Shawn Thornbury
Jamie Lester
Beth Ingram
Jeff Carroll
Kim Moore
Freda Jenkins
Gara Bowley
Chad Tackett
Nancy Hemphill
Tina Scott
Shauna Brillhart
Teresa Conway
Rachel Branham
Jamie Campbell
Paula Pinkerman
Ayes: Clarke, Chatfield, Jackson, Latherow, DeMartino
Order # 389
Upon the recommendation of the superintendent, it was moved by
KSBA Policy Update Charlie Chatfield and seconded by Carol Jackson to approve first
reading of the KSBA Policy update:
01.45, 03.111, 03.12322,
03.13214, 03.18, 03.211, 03.22322, 03.23214, 04.32, 05.4, 05.42,
06.2, 06.342, 07.1, 07.111, 07.13, 07.16, 08.133, 08.2323, 08.3,
08.31, 09.11, 09.121, 09.2, 09.211, 09.22, 09.224, 09.2241, 09.227,
09.34, 09.4261,10.5
Ayes: Clarke, Chatfield, Jackson, Latherow, DeMartino
Order # 390
KSBA Procedure
Update
Upon the recommendation of the superintendent, it was moved by
Carol Jackson and seconded by Chris Clarke to approve the KSBA
Procedure update: 02.14 AP.2, 03.111 AP.2, 03.121 AP.22, 03.16
AP.2, 03.162 AP.2, 03.162 Ap.21, 03.18 AP.12, 03.18 AP.22, 03.211
AP.2, 03.221 AP.22, 03.262 AP.2, 04.9 AP.1, 05.42 AP.1, 07.13 AP.1,
08.133 AP.1, 08.232 AP.1, 09.11 AP.23, 09.111 AP.22, 09.121 AP.1,
09.15 AP.1, 09.15 AP.21, 09.224 AP.1, 09.4281 AP.1, 09.4281 AP.2,
09.42811 AP.2, 09.42811 AP.21
Ayes: Clarke, Chatfield, Jackson, Latherow, DeMartino
Order # 391
New Business
Consent
Upon the recommendation of the superintendent, it was moved by
David Latherow and seconded by Carol Jackson to combine and
approve the following new business consent items:

Fundraiser requests as listed: AMS Chain Links after school candy
sale and car wash with proceeds going to Cash and Coins activities,
7th & 8th football team Moes, Zanzi’s, Texas Roadhouse, car wash,
hot dog sale, pancake breakfast, Foodfair bag groceries, discount
cards, chocolate bar sales to purchase travel gear for the team,
Cheerleading Team Kona ice of Ashland sale to raise money for
competition costs, Boys Soccer Team Gattiland discount card sale
to earn money for team supplies, Explorer’s Team school store
sales, shirt and bag sale, Chick-Fil-A night, Orange Leaf night,
family movie night, gift wrapping at the mall, shoperoo to offset
field trip costs, and team t-shirt; Blazer Boys Golf Team
Invitational Tournament at Bellefonte Country Club August 3 rd to
raise money for team tournament entry fees, Charles Russell
Elementary 4th Grade Back to School dance, Earth Day shirt sale,
and sucker sale to offset expense of the annual 4th grade trip at the
end of the school year, STLP greeting card, badges, business cards,
banners, signs, photos sales, etc. and collecting printer cartridges,
cell phones, digital cameras, laptops, etc. for recycling through the
Green School Project, collecting Campbell’s UPCs for points towards
school supplies and equipment, collecting box tops for funds
applied to Accelerated Reader/library program, collecting Tyson A+
coupons, and using GoodSearch.com search engine with each
search accumulating funds for STLP projects.

Order # 392
Personnel Action
AMS Athletic Pay
Schedule
SAFRC to transport 50-80 children to Campbellsville, KY for a 3 day
Tim Horton’s Camp on September 25-27, 2015 free of charge.
Transportation provided by Tim Horton’s (charter buses).
Upon the recommendation of the superintendent, it was moved by
Carol Jackson and seconded by David Latherow to approve Ashland
Middle School’s Athletics’ Pay-Schedule Proposal tabled from the June
22, 2015 meeting with the amended pay rate of Athletic Director to
15% instead of 20%.
Ayes: Clarke, Chatfield, Jackson, Latherow, DeMartino
Order # 393
Extra Duty
Increments
Upon the recommendation of the superintendent, it was moved by
Charlie Chatfield and seconded by David Latherow to approve the
2015-2016 extra duty increments for elementary, middle and high
school positions.
Ayes: Clarke, Chatfield, Jackson, Latherow, DeMartino
Order # 394
Athletic Worker
Positions
Upon the recommendation of the superintendent, it was moved by
David Latherow and seconded by Carol Jackson to approve athletic
worker positions for fall/winter/spring sports, AIT, Kitten Shootout
and, as necessary, post season tournaments, for the 2015-2016 school
year.
Ayes: Clarke, Jackson, Latherow, DeMartino
Nays: Chatfield
Motion carries
Order # 395
Policy 03.18
Upon the recommendation of the superintendent, it was moved by
Charlie Chatfield and seconded by David Latherow to approve the
revision to Certified Personnel / Evaluation Policy 03.18.
Ayes: Clarke, Chatfield, Jackson, Latherow, DeMartino
Order # 396
Procedure 03.18
AP.12
Upon the recommendation of the superintendent, it was moved by
David Latherow and seconded by Chris Clarke to approve the revision
to Certified Personnel / Confidentiality of Records Procedure
03.18.AP.12.
Ayes: Clarke, Chatfield, Jackson, Latherow, DeMartino
Order # 397
Procedure 03.18
AP.22
Upon the recommendation of the superintendent, it was moved by
Carol Jackson and seconded by Chris Clarke to approve the revision to
Certified Personnel /Evaluation Committee /Evaluators and Observers
Procedure 03.18.AP.22.
Ayes: Clarke, Chatfield, Jackson, Latherow, DeMartino
Order # 398
Procedure 03.28
AP.1
Upon the recommendation of the superintendent, it was moved by
Charlie Chatfield and seconded by Chris Clarke to approve the revision
to Classified Personnel / Evaluation Process Procedure 03.28.AP.1.
Ayes: Clarke, Chatfield, Jackson, Latherow, DeMartino
Order # 399
Upon the recommendation of the superintendent, it was moved by
Classified Evaluation David Latherow and seconded by Carol Jackson to approve the revision
Instrument
to Classified Personnel / Evaluation Assessment Instrument
03.28.AP.21.
Ayes: Clarke, Chatfield, Jackson, Latherow, DeMartino
Order # 400
Upon the recommendation of the superintendent, it was moved by
Certified Evaluation Charlie Chatfield and seconded by Chris Clarke to approve the revision
of District Personnel/Certified Evaluation Plan for district central
office certified personnel.
Ayes: Clarke, Chatfield, Jackson, Latherow, DeMartino
Order # 401
Second Reading
Teacher & Principal
Evaluation Plan
Upon the recommendation of the superintendent, it was moved by
Carol Jackson and seconded by Chris Clarke to approve second reading
of the new Teacher Certified Evaluation and the new Principal Certified
Evaluation Plan.
Ayes: Clarke, Chatfield, Jackson, Latherow, DeMartino
Order # 402
Two IA Positions
At AMS
Upon the recommendation of the superintendent, it was moved by
Chris Clarke and seconded by Charlie Chatfield to approve two
Instructional Assistant positions at Ashland Middle School.
Ayes: Clarke, Chatfield, Jackson, Latherow, DeMartino
Order # 403
Blazer Secretary
Upon the recommendation of the superintendent, it was moved by
David Latherow and seconded by Carol Jackson to approve the revision
to the job description of Secretary – Blazer.
Ayes: Clarke, Chatfield, Jackson, Latherow, DeMartino
Personnel for Board Information Only in accordance with KRS 160.390
Employed
Name
Position
Site/School
Alger, Elizabeth
Armstrong, Tiffany
Barnes, Bryce
Chapman, Tina
Conway, Teresa
Conway, James
Corliss, Michael
Gullett, Janet
Hall, Kaitlin
Harmon, Mark
Harris, Melissa
Hess, Brittany
Hicks, Steve
Howard, Sara
Litteral, Kyrie
Lovins, Jana
Moore, Heather
Phelps, Colt
Runyan, Sarah
Russell, Rebecca
Sayles, Kirby
Stevens, Stacey
Tussey, Kristina
Wheeler, Kristina
Workman, Sarah
Preschool Teacher
English Teacher
Math Teacher
Elementary Teacher
Head Start Director
PE Teacher
Custodian
Instructional Assistant
English Teacher
Science Teacher
Spanish Teacher
Science Teacher
FMD Teacher
Science Teacher
English Teacher
English Teacher
Social Studies Teacher
Math Teacher
Elementary Teacher
Speech Language Pathologist
Social Worker
Early Childhood Specialist
EBD Teacher
Elementary Teacher
English Teacher
Head Start
AMS
AMS
Poage
Head Start
Blazer
Oakview
Poage
Blazer
AMS
Blazer
AMS
AMS
AMS
AMS
AMS
Blazer
Blazer
Hager
HS/Hager
AMS
District
Crabbe
Hager
Blazer
Effective
Date
08/10/2015
08/10/2015
08/10/2015
08/10/2015
07/01/2015
08/10/2015
07/01/2015
08/12/2015
08/10/2015
08/10/2015
08/10/2015
08/10/2015
08/10/2015
08/10/2015
08/10/2015
08/10/2015
08/10/2015
08/10/2015
08/10/2015
08/10/2015
08/10/2015
07/01/2015
08/10/2015
08/10/2015
08/10/2015
Retirements:
Name
Position
School/Site
Hart, Bonnie
Wilcox, Jeff
Business Office Assistant
PE Teacher
Blazer
Blazer
Resignations/Terminations:
Name
Position
School/Site
Collins, Christy
Fraley, Kelsie
Ketter, Allison
Owen, Kim
Turner, Billie Jo
Walter, Shelly
Instructional Assistant
Elementary Teacher
Food Service Director
Assistant Kittens Basketball Coach
Food Service Worker
Math Teacher
Charles Russell
Hager
District-Wide
Blazer
Blazer
Blazer
FMLA:
Name
Bruce Barker
Position
Custodian
School/Site
Blazer
Transfers:
Name
Position
School/Site
Collins, Christy
Dinkens, Carrie
Moore, Amanda
Patrick, Jacqueline
Rivers, Vicki
Smith, Sue
Wilcox, Jeff
School Secretary
Food Service Manager
Elementary Teacher
Health & Wellness Assistant
Full-Time Substitute Teacher
School Secretary
PE Teacher Itinerant
Charles Russell
Head Start
Hager
Central Office
District-Wide
Blazer
Charles Russell
Spring Coach Rescind Letters:
Name
Position
School/Site
Al Baker
Shane Campbell
Phillip Caudill
Scott Ingram
Don Murphy
Jamey Sellars
Eddie Sizemore
Jordan Smith
Blazer
Blazer
Blazer
Blazer
Blazer
Blazer
Blazer
Blazer
Assistant Track Coach
Assistant Softball Coach
Track Coach
Head Softball Coach
Assistant Softball Coach
Kitten Tennis Coach
Tomcat Tennis Coach
Assistant Softball Coach
Effective
Date
10/31/2015
09/30/2015
Effective
Date
06/30/2015
06/30/2015
07/17/2015
06/30/2015
07/06/2015
07/15/2015
Effective Date
7/7/15
Effective
Date
07/01/2015
07/01/2015
08/10/2015
07/01/2015
08/10/2015
07/29/2015
8/10 – 9/30/15
Effective
Date
07/01/2015
07/01/2015
07/01/2015
07/01/2015
07/01/2015
07/01/2015
07/01/2015
07/01/2015
Rescind Certified Letter:
Nancy McHenry
Rescind Classified Letters:
Rachel Adkins
Jane Dixon
Kim Allen
Brenda Edmonds
Amy Alley
Tasha Farrow
Stacy Amos
Katlyn Fetty
James Barker
Melissa Foutch
Maria Bavtista
Jamie Fraley
Donald Bolt
JoAnn Fugett
Ryan Bonner
Toni Gabbert
Elisa Bradley
Rosemary Gehringer
Nancy Burke
Madison Gould
Phillip Cameron
Keisha Hall
Jana Carr
Cassie Hamm
Angela Childers
Janaya Hammonds
Adrienne Clarke
Magean Harris
Jessie Cook
Sarah Helms
Tabitha Crank
Bernice Henry
Brianna Crump
Mary Hill
Krisi Figley
Kaylon Hummer
Tessa Delong
Mellody Johnson
Michelle Kelly
Erin Kohut
LaDonna LaRue
Stephanie Lester
Diana McClanahan
Richard McGowan
Michele Miller
Jennifer Moore
Paula Oppenheimer
Robin Osborne
Jhonda Page
Bridget Palmer
Melissa Pennington
Connie Reliford
Josh Reliford
Curtis Rice
Ashley Riggs
Brandie Salyers
Carrie Samons
Barbara Shivel
Chris Slone
Jackie Slone
Jeannie Stafford
Rose-Linda Stafford
Johnda Stambaugh
John Stambough
James Swinford
Lisa Talamantez
Julie Thacker
Christina Thomas
Denise Wamsley
Debbie Weiher
Missy White
Teresa Whitehead
Geri Willis
Phyllis Woods
Chairperson Frank DeMartino asked that the minutes reflect his comments regarding the passing of
David “Dirk” Payne. David was a huge part of this community and Ashland sports program and
through his effort and integrity he was able to provide a great influence on our student athletes.
David Latherow also asked the record to reflect his condolences and that as he moved here years ago,
he noticed right away that David Payne was a big reason Ashland’s sports program had so much
success.
Order # 404
Adjourn
There being no further action to bring before the Board, it was moved by
Chris Clarke and seconded by Carol Jackson to adjourn.
Ayes: Chatfield, Clarke, Jackson Latherow, DeMartino
________________________________
Frank DeMartino
Chairperson
________________________________
Stephen E. Gilmore
Secretary