ASHLAND BOARD OF EDUCATION
REGULAR MEETING
Monday, June 22, 2015
5:30 p.m.
The Ashland Board of Education met in regular session on June 22, 2015, at the board office of 1820
Hickman Street, Ashland, KY 41101. Chairperson Frank DeMartino called the meeting to order.
Present:
Frank DeMartino, Charlie Chatfield, Chris Clarke, Carol Jackson, David
Latherow
Also attending:
Stephen E. Gilmore, Superintendent; Tim Walters, Treasurer; Amy Wessel,
Board Assistant; Chuck Trimble, Murphy-Graves-Trimble; Taylor Coates,
Codell; Anthony Wright, Harshaw Trane; Cary Williams; Linda Calhoun; Derek
Runyon, Rebecca Howell, Jamie Campbell, Shawn Thornbury.
Order # 345
Minutes
Upon the recommendation of the superintendent, it was moved by Chris
Clarke and seconded by Carol Jackson to approve the minutes of the
Regular Meeting of May 18, 2015.
Ayes: Clarke, Chatfield, Jackson, Latherow, DeMartino
Chuck Trimble, Murphy Graves Trimble, updated the Board on the various projects
underway. The Blazer canopy should be installed by the beginning of school. At this time,
Alumni Gym was still under evaluation as to the cost to bring the inside up-to-date ‘vs. the
cost of a new auxiliary gym. Mr. Trimble expects to have estimates at the July Board
meeting. The demolition of Building 5 at Blazer should be complete before the start of
school in August.
Taylor Coates, Codell, informed the Board that the punch list for Ashland Middle School was
under completion now and the occupancy inspection would occur on Friday, the 26 th. Most
of the work left was on the outside (i.e. asphalt, landscaping, etc.).
Linda Calhoun, Instructional Supervisor presented the new Certified Evaluation Plan for
certified teacher, other professionals, principals, and assistant principals. Both plans were
developed under the direction of KDE and the district 50/50 Committee. The plans include
the requirements set forth by KRS 156.557 and 704KAR 3:370, which includes the new
Professional Growth and Effectiveness components for teachers, other professionals,
principals, and assistant principals.
Jacqui Thornburg, Director of Head Start was unable to attend the meeting; however the
following documents were provided for Board information:
USDA Report
PIR Report
New director announcement
Order # 346
Amend
Upon the recommendation of the superintendent, it was moved by
Charlie Chatfield and seconded by Carol Jackson to amend the Agenda.
Ayes: Clarke, Chatfield, Jackson, Latherow, DeMartino
Order # 347
Meeting Change
Upon the recommendation of the superintendent, it was moved by
Charlie Chatfield and seconded by Carol Jackson to move the July
Board Meeting from July 27, 2015 to July 20, 2015 and to change the
location to Ashland Middle School, 2800 Kansas Street, Ashland, KY
41102.
Ayes: Clarke, Chatfield, Jackson, Latherow, DeMartino
Tim Walters, Treasurer presented the board with an offer from 2 local individuals to
purchase the Old Central Office (1420 Central Avenue). The offer was for $25,000.00 and
was based on the buyers estimate of the value of the land only. While this is the only offer
the board has received for this property since the property was vacated in July 2011, it was
the opinion of Mr. Gilmore, Superintendent that the offer was low and the state would
probably not approve the sale. Mr. Walters provided details to the board of the approximate
total cost to the district of continuing ownership of the facility and the cost for the 20152016 school year. These costs included property insurance, utilities and maintenance. He
also noted the benefits that the district would receive if the facility were sold including the
elimination of the annual costs as well as adding a new property to the districts property tax
rolls. He also stated that a contractor that had inspected the building and estimated the cost
of demolishing the building of at least $250,000.00. He suggested that the district pursue
several options that included obtaining an appraisal for the value of the land, advertising for
the sale of the land only based on the appraisal, or holding an auction for the property. The
board directed Mr. Walters to obtain information related to the purchase of the parcels of
land by Members Choice Credit Union located directly across Central Avenue then present
this information at the next board meeting.
Order # 348
Retainage Payment
Harshaw Train
Upon the recommendation of the superintendent, it was moved by
Charlie Chatfield and seconded by Carol Jackson to approve the
payment for retainage to Harshaw Trane in the amount of
$104,120.00.
Ayes: Clarke, Chatfield, Jackson, Latherow, DeMartino
Order # 349
Change Order
Upon the recommendation of the superintendent, it was moved by
David Latherow and seconded by Carol Jackson to approve change
orders for the Ashland (Verity) Middle School Renovation Project:
 Change Order 22-42:
$48,343.20 Bradley property land swap
agreement items.
Ayes: Clarke, Chatfield, Jackson, Latherow, DeMartino
Order # 350
Pay Estimate 23
Upon the recommendation of the superintendent, it was moved
by Carol Jackson and seconded by Chris Clarke to approve Pay
Estimate 23 to Codell/Contractors/Suppliers in the amount of
$364,283.58 for the Ashland (Verity) Middle School Renovation
Project.
Ayes: Clarke, Chatfield, Jackson, Latherow, DeMartino
Order # 351
Alumni
Upon the recommendation of the superintendent, it was moved
by Chris Clarke and seconded by Charlie Chatfield to approve the
contract between the owner and architect for the Alumni Gymnasium
project.
Ayes: Clarke, Chatfield, Jackson, Latherow, DeMartino
Order # 352
Out of State
Tuition
Upon the recommendation of the superintendent, it was moved
by David Latherow and seconded by Carol Jackson to approve out of
state tuition at an amount equal to the base SEEK funding amount for
the 2015-2016 school year.
Ayes: Clarke, Chatfield, Jackson, Latherow, DeMartino
Order # 353
Treasurer End of
Upon the recommendation of the superintendent, it was moved by
Carol Jackson and seconded by Chris Clarke to combine Items 6 & 7
and authorize the treasurer:

To make financial transfers between district checking accounts and
funds to close out the 2014-2015 school year.
 To make budget amendments as needed to close out the 20142015 school year.
Ayes: Clarke, Chatfield, Jackson, Latherow, DeMartino
Order # 355
Upon the recommendation of the superintendent, it was moved by
Worker’s Comp.
David Latherow and seconded by Carol Jackson to combine and
Business & Property approve Items 8, 9, and 10 with the stipulation to Item 10 that we
Insurance Policies
verify that Ashland Independent can receive a refund if the 1420
Central Avenue property sells before the year concludes.



Worker’s Comp insurance policy for the 2015-2016 school year.
The low premium quoted was Seneca Insurance-Ison Insurance
Agency in the amount of $70,186.00.
Business (Property, Casualty, Liability, Fleet and Umbrella)
insurance policy for the 2015-2016 school year. The low premium
was Liberty Mutual-Peoples Insurance Agency in the amount of
$165,204.00.
Property Insurance for the Old Central Office Building for the 20152016 school year. The only quote received was from Liberty
Mutual-Peoples Insurance Agency in the amount of $8,571.15.
Ayes: Clarke, Chatfield, Jackson, Latherow, DeMartino
Order # 356
Upon the recommendation of the superintendent, it was moved by
Alumni Scoreboards David Latherow and seconded by Chris Clarke to approve the purchase
of new scoreboard(s) for Alumni Gym.
Ayes: Clarke, Chatfield, Jackson, Latherow, DeMartino
Order # 357
Consent
Upon the recommendation of the superintendent, it was moved by
Charlie Chatfield and seconded by Carol Jackson to combine and
approve the following Consent items:
 Bills for June, 2015 as presented by the Board Treasurer.
 Head Start bills for June, 2015 as presented by the Board
Treasurer.
 Salaries for June, 2015 in accordance with the 2014-2015 salary
schedule.
 Head Start salaries for June, 2015 in accordance with the 20142015 salary schedule.
Ayes: Clarke, Chatfield, Jackson, Latherow, DeMartino
Order # 358
Tabled AMS Pay
Schedule
Upon the recommendation of the superintendent, it was moved by
David Latherow and seconded by Charlie Chatfield to table Ashland
Middle School’s Athletics’ Pay-Schedule Proposal.
Ayes: Clarke, Chatfield, Jackson, Latherow, DeMartino
Order # 359
Evaluation Plans
Upon the recommendation of the superintendent, it was moved by
to approve the new Teacher Certified Evaluation and the new Principal
Certified Evaluation Plan.
Ayes: Clarke, Chatfield, Jackson, Latherow, DeMartino
Order # 360
Consent
Upon the recommendation of the superintendent, it was moved by
Charlie Chatfield and seconded by Chris Clarke to combine and
approve the following New Business Consent items:
 Fundraiser requests as listed: AMS Discovery Team (to offset
team activity costs) Zanzi’s Pizza, Scragglepop, Candles in March,
Magical Night of Giving, Elder-Beerman Night, Shoparoo,
Cheerleading (to pay for competition and lower out of pocket each
cheerleader has to pay for needed items) Tri-City Fundraising
Savings Card sale; Blazer Choral/Band/Orchestra (fund activities)
entertainment book sales, Mu Alpha Theta (fund math
competitions) car wash, World’s Finest Chocolate sale, T-shirt sale,
FBLA (earn money for FLB Conference expenses) school spirit and
drinkware sale, custom resources brochure sales, pecan sale,


Krispy Kreme Doughnut sale, jewelry sale, shirt sale, Class of 2018
(fund Senior trip, Senior breakfast, Prom, etc) flower sale, custom
resource brochure sales, car wash, Mary Kay, Yankee Candle sale,
T-shirt sale, Archery (fund equipment fees, travel expenses) T-shirt
sale, car washes, hosting archery tournaments (gate, concessions,
sponsors), Donato’s Pizza sale, Zanzi’s pizza sale, Texas
Roadhouse, Momcats (raise money for football team) T-shirt sale,
Moe’s, DQ, Zanzi’s nights, pancake breakfast, Applebee’s, Texas
Roadhouse, IHop, bake sale; Crabbe Safety Patrol (fund cost of
patrol trip) Goodwill donation drive; Oakview Safety Patrol (fund
cost of patrol trip) World’s Finest Chocolate sale, T-shirt sale,
candy sale.
Ashland Middle School’s 8th Grade Dream and Adventurer’s Team
trip to the Kentucky State Fair, Louisville, Kentucky (to expose
students to Kentucky culture and attend the 800th Anniversary of
the Magna Carta), on August 27, 2015 via Spring Valley Charter
with SBDM approval and insurance documentation on file.
Surplus equipment listed in accordance with KRS 45.425:
ITEM
SERIAL NUMBER
300VMF Modulator
DVD Recorder
DVD/VCR Player
3M Overhead
CDR-RN Playback
Discarded/Damaged/Obsolete Books
and materials (318 total)
Arctic Air Com. Chest Freezer
Amana Chest Freezer
Amana Chest Freezer
Maytag Chest Freezer
Hobart Meat Slicer
Hobart Deep Fryer
Hobart Deep Fryer
Hobart Flat Top w/oven
Hobart Dbl Wide Reach-in Refrig.
Vulcan Dbl. Stack Oven
Hobart Db. Stack Pizza Oven
VM300-T000-02
704SHBS241661
DVP3340V
80075861
CFD-S350
CONTROL NUMBER
FROM ASSET
STICKER
Hager / 6-30-15
Hager / 6-30-15
Hager/ 6-30-15
Hager/ 6-30-15
Hager/ 6-30-15
CRS/7-1-15
10183334EP
10414045JG
11597833 JN
1738099
KCK5738
7884429
KCD5018
DISPOSAL/LOCATION
DATE
10902
10901
10904
10893
10899
10898
AMS
AMS
AMS
AMS
AMS
AMS
AMS
AMS
AMS
AMS
AMS
/
/
/
/
/
/
/
/
/
/
/
6-30-15
6-30-15
6-30-15
6-30-15
6-30-15
6-30-15
6-30-15
6-30-15
6-30-15
6-30-15
6-30-15
Ayes: Clarke, Chatfield, Jackson, Latherow, DeMartino
Order # 361
Head Start Director
Upon the recommendation of the superintendent, it was moved by
Charlie Chatfield and seconded by David Latherow to approve the
appointment of Teresa Conway as the new Ashland Head Start
Director.
Ayes: Clarke, Chatfield, Jackson, Latherow, DeMartino
Order # 362
Emergency Subs
Upon the recommendation of the superintendent, it was moved by
Carol Jackson and seconded by Chris Clarke to approve the use of
emergency certified substitute teachers for the 2015-2016 school year.
Ayes: Clarke, Chatfield, Jackson, Latherow, DeMartino
Order # 363
District Behavior
Specialist
Upon the recommendation of the superintendent, it was moved by
David Latherow and seconded by Carol Jackson to approve the
amended job description for the District Behavior Specialist position.
Ayes: Clarke, Chatfield, Jackson, Latherow, DeMartino
Order # 364
Health & Wellness
Upon the recommendation of the superintendent, it was moved by
Charlie Chatfield and seconded by Chris Clarke to approve the creation
Assistant
of a Health, Wellness, and Safety Assistant with corresponding job
description.
Ayes: Clarke, Chatfield, Jackson, Latherow, DeMartino
Order # 365
Project Launch
Teachers
Upon the recommendation of the superintendent, it was moved by
Chris Clarke and seconded by David Latherow to approve the creation
of two Project Launch Teachers with corresponding job description.
Ayes: Clarke, Chatfield, Jackson, Latherow, DeMartino
Order # 366
AMS Academic
Coach
Upon the recommendation of the superintendent, it was moved by
Carol Jackson and seconded by David Latherow to approve an
Academic Coach position at Ashland Middle School.
Ayes: Clarke, Chatfield, Jackson, Latherow, DeMartino
Personnel for Board Information Only in accordance with KRS 160.390
Employed
Name
Position
Site/School
Allen, Paula
Blankenship, Bob
Campbell, Jamie
Clark, Nikie
Fugett, JoAnn
Gartin, Pam
Gumbert, Tammy
Heaberlin, Randy
Hebert, Oksana
Ledford, Janice
Ledford, Janice
Roberts, Kim
Thorarinsson, Frances
Williamson, Antha
Summer Feed Admin. Assistant
Substitute Homebound Instructor
Principal
School Technician
Substitute Custodian
Summer Feed Food Service Worker
Summer Feed Food Service Mgr.
.7 Industrial Education Teacher
Part-Time ESL Teacher
District-Wide Consultant
PEP Grant Director
Part-Time Early Childhood Specialist
.4 Art Teacher
Summer Feed Food Service Worker
Crabbe
District-Wide
Crabbe
Poage
District-Wide
Crabbe
Crabbe
Blazer
Blazer
District-Wide
District-Wide
District-Wide
Poage
Crabbe
Retirements:
Name
Position
School/Site
Mahanna, Linda
Powell, Kathy
Teacher
Instructional Assistant
Hager
Blazer
Resignations/Terminations:
Name
Position
School/Site
Callihan, Sharon
Latour, Alicia
Ledford, Amy
Leistner, John
Wittich, Phil
Food Service Worker
Instructional Assistant
Safety Patrol Co-Sponsor
Robotics Coordinator
Assistant Kittens Basketball Coach
Hager
Head Start
Charles Russell
AMS
Blazer
Transfers:
Name
Position
School/Site
Adkins, Lisa
SLP
Arthur, David
PE Teacher
Head Start to
Oakview
Blazer to CRS
Clayton, Kim
Crump, Sandy
Greene, Brad
Helms, Sarah
Teacher
Itinerant Special Education Teacher
Assistant Principal
Instructional Assistant
Hill, Mary
Instructional Assistant
Oakview to AMS
Central Office
AMS & Blazer
Oakview to
Poage
Oakview/AMS
Effective
Date
6/1/15-8/7/15
8/12/15
7/1/15
8/3/15
6/1/15
6/1/15-8/7/15
6/1/15-8/7/15
8/10/15
8/10/15
7/1/15
7/1/15
7/1/15
8/10/15
6/1/15-8/7/15
Effective
Date
6/30/15
6/30/15
Effective
Date
6/30/15
6/30/15
6/30/15
6/30/15
6/30/15
Effective
Date
8/10/15
8/10/15
8/10/15
8/10/15
7/1/15
8/12/15
8/12/15
Kight, Vickie
Layne, Geneva
McDavid, Becki
Mullins, Jeff
Osborne, Shelly
Renfroe, Tanya
Revely, Lynn
Salyers, Brandie
Food Service Worker
Food Service Worker
Teacher
Special Education Teacher
Teacher
Food Service Worker
Teacher
Instructional Assistant
8/11/15
8/11/15
8/11/15
8/10/15
8/10/15
8/11/15
8/10/15
8/12/15
Special Education Teacher
Food Service Worker
Teacher
PE Teacher
Crabbe/AMS
AMS to CRS
CRS to AMS
Oakview to AMS
Hager to AMS
AMS to Crabbe
Blazer to AMS
Crabbe to
Poage
Oakview to AMS
Blazer to Poage
Blazer to AMS
CRS to AMS
Smith, Noel
Stambaugh, Cassie
Whitlock, Chris
Wilcox, Jeff
Increase in Time:
Name
Position
From/To
Greene, Brad
Scott, Christine
Assistant Principal
Assistant Principal
210 days to 215
205 days to 215
Effective
Date
7/1/15
7/1/15
Rescind Certified Letters of Non-Renewal
Lori Baier
Penny Grubb
Misty Barnett
Ray Hall
Andrew Brillhart
Alison Hawker
Cory Brown
Justin Imel
Matt Chapman
Eliza Lee
Jamie Cox
Hannah Lewis
Ben Davis
Tara Lewis
Katie Evans
Alicia Lowe
Jennifer Ford
Whitney Martin
Kelsie Fraley
Nancy McDowell
Continuing Contracts:
Alexandra Boyd
Emily Cooksey
Amanda Hicks
Rebekah Hall
Jeremy Howell
Rebecca Howell
Anita Laney
Kristy Minton
Janice Moore
Order # 367
Amend
Kim Moore
John Mulvaney
Kim Murray
Destiny Myer
Kathryn Norrod
Tonia Parker
Amber Patrick
Stephanie Phillips
Sarah Profit
Julie Roberts
8/10/15
8/11/15
8/10/15
8/10/15
Samantha Royalty
Noel Smith
Robin Stanfield
Nicklas Wilburn
Michelle Witt
Matt Moresea
Gretchen Neubeck-Hill
Braun Ream
Paul Royster
Shelley Sayles
Karen Scalf
Heather Stout
Marsha Wireman
Alicia Zornes
Upon the recommendation of the superintendent, it was moved by Carol
Jackson and seconded by David Latherow to amend the Agenda.
Ayes: Clarke, Chatfield, Jackson, Latherow, DeMartino
Order # 368
FRYSCC Contract
Upon the recommendation of the superintendent, it was moved by Carol
Jackson and seconded by David Latherow to approve the 2015 FRYSCC
Contract.
Ayes: Clarke, Chatfield, Jackson, Latherow, DeMartino
Order # 369
Amend
Upon the recommendation of the superintendent, it was moved by
David Latherow and seconded by Charlie Chatfield to amend the Agenda.
Ayes: Chatfield, Jackson, Latherow, DeMartino
Abstain: Chris Clarke
Order #370
Ashland Tennis
Center
Upon the recommendation of the superintendent, it was moved by
David Latherow and seconded by Charlie Chatfield to donate
$1,250.00 to the Ashland Tennis Center.
Ayes: Chatfield, Jackson, Latherow, DeMartino
Abstain: Chris Clarke
Order # 371
Adjourn
There being no further action to bring before the Board, it was moved by
David Latherow and seconded by Carol Jackson to adjourn.
Ayes: Chatfield, Clarke, Jackson Latherow, DeMartino
________________________________
Frank DeMartino
Chairperson
________________________________
Stephen E. Gilmore
Secretary