How to: Cover Letters
Purpose
Cover letters should be relevant and concise. A cover letter should always be included with a resume or
application to highlight relevant background information. Often, this letter is the first formal contact you
will have with the employer, therefore it also acts as an introduction. Show that you possess the
background, education, and interest to fill the position in question.
Audience
Research and learn about the expectations the company has for its employees, and know what the
position will entail. Tailor your letter to emphasize your qualifications that meet those requirements.
Leave information not specifically relevant to the position for the resume. When researching the
company, take notes, as the information will be helpful should you be contacted for an interview.
Make it easy for the reader to understand why you are applying for the position and why you would be a
good fit with the company. Do not merely list facts about the company, however. Instead, use those
facts to better understand their needs, and then show that understanding with your letter. Never lie or
exaggerate the truth. Dishonesty is unethical, and your letter will create expectations. You must be able
to meet those expectations.
Format
Remember the conventions of business letters. Here are some additional considerations and reminders:
 Do not abbreviate dates or addresses and space properly. Use clear wording and proper
grammar.
 If emailing your cover letter, use block formatting, and do not forget a subject line.
 Do not send document attachments in email without including a description. Your cover letter
should be used for this purpose, included within the text of the email itself, to introduce the
resume attachment. Remember, businesses scan for viruses, and a no-text email may appear
suspicious.
 If printed, do not forget to sign your letter.
 Double space after your name and include the word “enclosure” to signify that your resume is
attached.

Try to keep cover letters under one page, and do not try to fill the page with unnecessary
information. Filling space wastes the reader’s time.
Order
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The first paragraph should briefly introduce the purpose for the letter. Specifically, include the
job opening of interest, how and where you learned of the opening, and that you are introducing
a resume.
In the main body of the letter, draw attention to the parts of your background that are relevant
to the specific opening and company.
o Emphasize education or previous work responsibilities that would be applicable to the
position. This may include your personal interest in the position, field, or company.
o Be sure not to repeat information from the resume verbatim. Remember: Highlight and
expand, do not repeat.
Close by thanking the reader for his or her time and express your desire for further contact. You
may say that you hope to hear from the employer, or that you would be happy to further discuss
your qualifications. Include your contact information for convenience, even though that
information is included in your resume.