RFP 3-314 – Law Related Studies Textbook Adoption
Center for Educational Services
Curriculum and Instructional Materials
4502 North Central Avenue
Phoenix, Arizona 85012
Office: (602) 764-1400
IMPORTANT NOTE:
Superintendent
Kent P. Scribner, Ph.D.
This is a Fast Track Adoption – Shorten
modified schedule.
February 5, 2014
Re:
Basic Textbook Adoption for Phoenix Union High School District
Request for Proposal (RFP) RFP #3-314 Law Related Studies Textbook Adoption
This year the Phoenix Union High School District will adopt basic student textbook materials for the attached list of
courses. If you are interested in submitting sample materials for committee review, please complete the following.

Textbook company representatives are requested to submit basic textbook information to be considered for
adoption. You must use the attached SAMPLE form as an example of all information required for
submissions. Forms must be typed. Only material listed will be considered for adoption.

Submit:
1. 2 each Sample Information forms
2. A Letter of Qualification
3. A notarized Non-Collusion Affidavit
4. Signed Offer and Acceptance Certification form
5. W-9
6. Current vendor catalogs
7. Any other information supporting your company’s selection as a responsive and responsible offeror no
later than 2:00P.M. Thursday, March 13, 2014 to:
Lila McCleery, Interim Division Manager-Supply & Property
Phoenix Union High School District
4502 North Central Avenue – Room 438
Phoenix, AZ 85012
Please note failure to submit above listed documentation will be deemed a non-responsive proposal.

All Samples to be evaluated should be addressed and mailed to the department chairs at the individual
schools and/or appropriate District Curriculum Supervisor. Materials must be received no later than
March 13, 2014. See attachments for names and addresses.
Companies selected from the initial screening MAY BE contacted to schedule presentations for the adoption
committee. Our committee will evaluate each company’s product and may then issue a best and final request as
allowed by Arizona Administrative Code. Attached is a list of subjects being considered for adoption and a brief
course descriptions. Our curriculum is very closely aligned to state standards, so you may wish to use them as a
guide.
RFP 3-314 – Law Related Studies Textbook Adoption
Please note that district curriculum staff is the sole contact for issues relating to textbook adoption. Personal
contact with individual teachers and department chairs is not permissible except when authorized by the
curriculum supervisor. Presentations at department meetings and individual meetings with teachers are not
permissible. Failure to comply with these guidelines will result in elimination from the textbook adoption process.
Phoenix Union High School District adoption guidelines prohibit district employees from participating in publisher
sponsored activities such as workshops, conferences, and meals. Employees are prohibited from accepting or
receiving gifts of any value during the adoption selection period.
The subject area Curriculum Supervisor will coordinate the district adoption selection committee. Should you have
any subject area curriculum questions you may call the appropriate curriculum supervisor listed in the attachments.
Questions regarding adoption procedures and submission of materials should be directed to Ms. Sharon Bernero,
Curriculum Supervisor at (602) 764-1307.
Questions regarding procurement should be directed to Lila McCleery, Interim Division Manager via e-mail at
mccleery@phoenixunion.org .
Sincerely,
Lila McCleery
Interim Division Manager – Supply & Property
Attachments (9)
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Sample Textbook & Ancillary Materials Information Form
Guide for Submitting Textbook Samples
Calendar for Textbook Selection
List of courses for adoption/course descriptions
AZPurchasing Registration Information
Names and addresses of sample material recipients
Required Documents:
Offer & Acceptance Form
Non-Collusion Affidavit
W-9
RFP 3-314 – Law Related Studies Textbook Adoption
SAMPLE TEXTBOOK AND ANCILLARY MATERIAL INFORMATION FORM
Book company representatives are REQUIRED to provide the following information for each basic
textbook/supplemental submitted for adoption consideration. Please submit current catalogs with submittal forms.
**ALL FORMS MUST BE TYPED**
FORMS MUST BE RECEIVED NO LATER THAN
2:00 p.m., March 13, 2014
Publisher Information:
NAME OF PUBLISHER & ADDRESS:
COURSE FOR WHICH BOOK IS SUBMITTED:
American Legal System 1-2
Textbook Rep. Name, Address & Telephone
Number:
Is publisher willing to do correlation with State
Standards & District curriculum? YES
NO
Will basic textbook & ancillary material being
considered for adoption be available for a six year
adoption period:
YES
NO
Will ALL material be available by July 1, 2014?
YES
NO
Basic Textbook Information: Only information submitted will be considered for adoption.
Textbook Title:
Author/Editor Name:
Copyright Date:
ISBN Number:
Net Price:
Grade/Readability Level:
Ancillary & Technology Material Information
Product Name
ISBN Number Copyright
Date
Description (i.e. workbook, TAE,
resource material, software)
Net
Price:
RFP 3-314 – Law Related Studies Textbook Adoption
A Guide for Submitting Textbook Samples
For Fast Track Adoption
Provide publisher information, such as name and address of publishing company; as well as name, address and
contact number of textbook representative.
Submit TYPED textbook sample information NO later than 2:00 p.m. on March 13, 2014.
Mail information to: Lila McCleery, Purchasing Division, Phoenix Union High School
District, 4502 North Central Avenue, Phoenix, AZ 85012.
Our curriculum is very closely aligned to state standards, so you may wish to use them as a guide. Submissions
should include:




Book title, author, copyright dates, ISBN number and net price
Supplemental materials which are basic to the use of the text
Information on all available resource/ancillary materials
Information regarding the condition under which teacher editions and resource packages will be furnished
(i.e. gratis @ 1 per 30)

Include a current product catalog w/submissions
Send sample textbooks, teacher and instructional materials that meet the
requirement of the courses listed to the department chairs and curriculum content
specialist or supervisor at the address listed on the attached course description
page. Review material MUST be received no later than 2:00 P.M. March 13,
2014.
All in-person meetings with the district supervisor/director must be arranged in advance. The subject area
curriculum supervisor will coordinate the district adoption committee. Should you have any subject area curriculum
questions you may call the appropriate curriculum content area specialist and/or curriculum supervisor listed in the
attachments.
Questions regarding adoption procedures and submission of materials should be directed to Sharon Bernero,
Curriculum Supervisor (602) 764-1307.
District policy states:
“Donated pilot classroom sets of basic textbooks will not be permitted unless there is a plan for use of the pilot
textbook submitted to the Assistant Superintendent for Instruction & Accountability for approval prior to the formal
adoption year and all publishers are informed of the plan.”
Please note that district curriculum staff is the sole contact for issues relating to textbook adoption. Personal
contact with individual teachers and department chairs is not permissible except when authorized by the
curriculum supervisor. Presentations at department meetings and individual meetings with teachers are not
permissible. Failure to comply with these guidelines will result in elimination from the textbook adoption process.
Phoenix Union High School District adoption guidelines prohibit district employees from participating in publisher
sponsored activities such as workshops, conferences, and meals. Employees are prohibited from accepting or
receiving gifts of any value during the adoption selection period.
RFP 3-314 – Law Related Studies Textbook Adoption
Calendar for Textbook Selection:
February 7, 2014
 RFP #3-314 Law Related Studies Textbook Adoption available to all vendors at www.azpurchasing.org.
March 13, 2014
 Deadline for submission of basic student textbook and ancillary material information. Must be received
no later than 2:00 p.m. on Thursday, March 13, 2014.

Samples of basic student textbook and ancillary material that meets the requirements of the subject listed
must be received by District and campus adoption committee members to no later than March 13, 2014.
March/April, 2014
 Campus and District adoption selection committee review and evaluate material submitted for adoption
consideration

Adoption Committee will submit either the final selection or at least the top three selections to the
Curriculum Director/Supervisor for final selection.

Final selection is submitted by the district curriculum director. Textbook department will notify textbook
company of final recommendation and schedule meeting to finalize purchasing agreement.
May/June, 2014
 Submit Board Agenda item for Board approval of textbooks on Textbook Adoption (tentative scheduled
board meeting: June 5, 2014)

Pending Board approval process purchase orders for delivery by July 30, 2014.
TO BE DETERMINED
 Teacher In-service if required

August 4, 2014 – Classes begin for school year 2014/2015.
RFP 3-314 – Law Related Studies Textbook Adoption
AZPurchasing Registration Information
The Phoenix Union High School District (PUHSD) current vendor registration system AZ Purchasing
(www.AZPurchasing.org) is an e-procurement system used by many school districts. Suppliers wishing to participate in
future procurements with PUHSD MUST register with AZ Purchasing. Only suppliers who are registered with AZ
Purchasing are assured of receiving notification of procurement opportunities.
AZ Purchasing provided an easy to use supplier “self- serve” Internet site for registration. Suppliers may go to the AZ
Purchasing Internet site and register at any time. Once registered with AZ Purchasing, suppliers will be assured of
receiving all quotes (RFQ’s), bids (IFB’s), and proposals (RFP’s) issued by PUHSD for the supplier’s chosen
commodities. Suppliers may update their offerings, addresses, key contacts, and other registration information at any
time…no more missing a procurement opportunity simply because PUHSD was not aware of your latest product or
service offerings or your address had changed.
Registration is simple and easy. To register as a PUHSD supplier, visit the AZ Purchasing site at
www.AZPurchasing.org. Once at the site, simply click on the “Suppliers” link and then the “Register” link. After
reading the registration message click on the “OK” button at the bottom of the page to begin your registration.
Registration should only take a few minutes. There are no costs to register.
If you have already registered with AZ Purchasing, there is no need to take any further action UNLESS you wish to add
products or services to your registration that are unique to PUHSD.
Remember, all suppliers MUST register with AZ Purchasing in order to do business with the Phoenix Union High
School District. Only suppliers that have registered with AZ Purchasing are assured of receiving RFQ’s, IFB’s and
RFP’s.
We look forward to doing business with you.
Lila McCleery, CPPB
Interim Division Manager – Supply & Property
Course Descriptions 2014-2015
Law Related Studies
American Legal System 1-2
American Legal System provides practical information about our legal system and an overview
of several areas of United States law. Students have many opportunities to discuss legal issues
and problem solve questions. The curriculum includes case studies, review of statutes and
constitutional law, role plays, small group exercises, and opinion polls. Optimal use will be
made of community resources from a variety of law-related agencies.
Important skills developed include the ability to read and comprehend hypothetical cases and
make decisions as judges would. Law related vocabulary development is essential to this
introductory course in the District’s Law Magnet Studies. This course is based upon a
nationwide Street Law concept, which is based upon practical real world applications for
students.
RFP 3-314 – Law Related Studies Textbook Adoption
Please send all material to be considered for adoption review to the people listed below:
Sharon Bernero
Curriculum Supervisor
Phoenix Union High School District
4502 N. Central Avenue
Phoenix, AZ 85012
Laura Telles
Curriculum Director
Phoenix Union High School District
4502 N. Central Avenue
Phoenix, AZ 85012
Mr. Matthew Smith
Law Related Studies – Magnet Manager
South Mountain High School
5401 S. 7th Street
Phoenix, AZ 85040
Ms. Andrea Sargent
Law Related Studies – Magnet Teacher
South Mountain High School
5401 S. 7th Street
Phoenix, AZ 85040
Please note: Submitted materials will not be returned to offeror but will remain with the District.
RFP 3-314 – Law Related Studies Textbook Adoption
PROPOSAL AND ACCEPTANCE
The Undersigned hereby submits the Proposal/Proposals and agrees to furnish the material, service or construction in compliance with
all terms, conditions, specifications, and amendments in the Solicitation and any written exceptions in the Proposal/Proposals.
Arizona Transaction (Sales) Privilege Tax License No.:
For clarification of this Proposal, contact:
_________________________________________________
Name: __________________________________________
Federal Employer Identification No. ____________________
Phone: __________________________________________
_________________________________________________
Fax: ___________________________________________
Tax Rate: _________________________________________%
E-Mail: _________________________________________
_________________________________________________
Company Name
_________________________________________________
Address
_________________________________________________
City
State
Zip
_______________________________________________
Signature of Person Authorized to Sign Proposal
_______________________________________________
Printed Name
_______________________________________________
Title
CERTIFICATION
By signature in the Offer section above, the Offeror certifies:
1. The submission of the Proposal did not involve collusion or other anti-competitive practices.
2. The Offeror shall not discriminate against any employee or applicant for employment in violation of State Executive Order 99-4, 2000-4 or A.R.S. § 41-1461 through
1465.
3. The Offeror has not given, offered to give, nor intends to give at any time hereafter any economic opportunity, future employment, gift, loan, gratuity, special
discount, trip, favor, or service to a public servant in connection with the submitted Proposal. Failure to provide a valid signature affirming the stipulations required
by this clause shall result in rejection of the Proposal. Signing the Proposal with a false statement shall void the Proposal, any resulting contract and may be subject
to legal remedies provided by law.
4. The Offeror warrants that it and all proposed subcontractors will maintain compliance with the Federal Immigration and Nationality Act (FINA), A.R.S. § 41-4401
and A.R.S. § 23-214 and all other Federal immigration laws and regulations related to the immigration status of its employees which requires compliance with
Federal immigration laws by employers, contractors and subcontractors in accordance with the E-Verify Employee Eligibility Verification Program.
5. In accordance with A.R.S. § 35-392, the Offeror is in compliance and shall remain in compliance with the Export Administration Act.
6. In accordance with A.R.S. § 15-512, the Offeror shall comply with fingerprinting requirements unless otherwise exempted.
7. By submission of this proposal, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded
from participation in this transaction by any Federal department or agency.
8. By submission of this proposal, that no Federal appropriated funds have been paid or will be paid by or on behalf of the undersigned, to any person for influencing or
attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a member of Congress
in connection with the awarding of a Federal contract, the making of a Federal grant, the making of a Federal loan, the entering into a Cooperative Agreement, and
the extension, continuation, renewal, amendment, or modification of a Federal contract, grant, loan, or cooperative agreement.
ACCEPTANCE
The Proposal is hereby accepted.
The Contractor is now bound to sell the materials or services listed by the attached contract and based upon the solicitation, including all
terms, conditions, specifications, amendments, etc., and the Contractor’s Proposal as accepted by the School District .
This contract shall henceforth be referred to as Contract No. ________________________________.
The Contractor has been cautioned not to commence any billable work or to provide any material or service under this contract until
Contractor receives a purchase order, contract release document, or written notice to proceed.
Awarded this ____________________ day of___________________________20________
___________________________________________________________
Authorized Signature
RFP 3-314 – Law Related Studies Textbook Adoption
RFP 3-314 – Law Related Studies Textbook Adoption
NON-COLLUSION AFFIDAVIT
State of Arizona
)
)
)
County of
ss.
_________________________________________________________________________________, affiant,
the ____________________________________________________________________________________
(Title)
_______________________________________________________________________________________
(Contractor/Offeror)
the persons, corporation, or company who makes the accompanying Proposal, having first been duly sworn,
deposes and says:
That such Proposal is genuine and not sham or collusive, nor made in the interest of, or behalf of, any persons not herein named,
and that the Offeror has not directly or indirectly induced or solicited any other Offeror to put in a sham Offer, or any other
person, firm or corporation to refrain from bidding, and that the Offeror has not in any manner sought by collusion to secure for
itself an advantage over any other Offeror.
_____________________________________
_____________________________________
(Title)
Subscribed and sworn to before me
This__________
day of________________, 20___________
Signature of Notary Public in and for the
State of__________________________
County of________________________
RFP 3-314 – Law Related Studies Textbook Adoption