Name: Malik Shakeel Unit No: 5001 Unit Title: Personal development as a manager and leader Candidate No: 289 Unit No: 5001 & Unit Title: Personal development as a manager and leader Contents Introduction to the unit and the concept of the assignment …………………………………………………………….3 Section 1 ................................................................................................................................................. 4 (Assessment criteria 1.1)......................................................................................................................... 4 (Assessment criteria 1.2)......................................................................................................................... 5 (Assessment criteria 1.3) …………………………………………………………………………………………………………………..5 Section 2 ................................................................................................................................................. 7 (Assessment criteria 2.1)......................................................................................................................... 7 (Assessment criteria 2.2)......................................................................................................................... 8 Section 3.................................................................................................................................................9 (Assessment criteria 3.1)......................................................................................................................... 9 (Assessment criteria 3.2)......................................................................................................................... 9 (Assessment criteria 3.3)………………………………………………………………………………………………………………….10 Section 4...............................................................................................................................................10 (Assessment criteria 4.1)....................................................................................................................... 10 (Assessment criteria 4.2)....................................................................................................................... 11 (Assessment criteria 4.3)………………………………………………………………………………………………………………….12 (Assessment criteria 4.4)....................................................................................................................... 12 (Assessment criteria 4.5)....................................................................................................................... 13 Bibliography.......................................................................................................................................... 14 2 Unit No: 5001 & Unit Title: Personal development as a manager and leader Introduction to unit 5001 This unit is based on management and leadership skills of manager/team leader or individuals. It mainly focuses on the improvement of an individual’s management and leadership skills and competencies against set organisational objectives. Concept of the assignment This assignment contains different tasks based on improving skills and achieving set organisational objectives. The first section of this assignment is focused on assessing and planning for personal professional development. Within this section the importance of continual selfdevelopment in achieving organisational objectives is explained. Current skills and competencies against defined role, requirements and organisational objectives are also assessed. Identification of development opportunities to meet current and future defined needs is another part of the first section of this assignment. Constructing development plan with achievable and challenging goals is the last part of the first section of this assignment. The second section of this assignment is based on the recourse needed to develop an effective development plan. Whereas the third section involves processes to implement the personal development plan, impact of these processes and reviewing and updating the development plan. The forth section is simply based on the relationship between the staff welfare policies and organisational objectives. It also includes processes of assessing the staff welfare, actions taken by the manager in terms of dealing with staff welfare issues, ways of communicating responsibilities of staff welfare to the team and records to be maintained to demonstrate that staff welfare is supported. The organisation on which I will be focusing on for this particular assignment is “Tesco”. 3 Unit No: 5001 & Unit Title: Personal development as a manager and leader Section 1 Assessment criteria (1.1): Explain the importance of continual self-development in achieving organisational objectives. “Continuous Self Development is where individuals commit themselves to improving their knowledge and understanding throughout their careers”. It is known that continual self-development is quite important for the success of an individual and that is the reason organisations make sure they are providing their employees with the effective and equal opportunities of continual self-development. Organisations give importance to continual selfdevelopment because it is effective for organisations in terms of achieving organisational objectives. Organisations like Tesco set achievable objectives and in order to achieve those objectives within the set time, Tesco needs to make sure their employees are making continual self-development. Some of the organisational objectives of Tesco are listed below: 1) Improving product quality within next 6 months 2) cutting organisational costs by ¼ within next 10 months 3) changing customer service techniques within next 12 months Continual self-development of individuals is important for Tesco in terms of achieving these set organisational objectives. Importance of continual self-development in achieving 1st objective In order to improve the product quality within next 6 months, Tesco has to be focused on the continual self-development of their employees as when employees will improve their current skills they will be able to improve their development needs like product quality. Continual selfdevelopment is helpful for employees who are responsible for arranging raw materials as through such developments they will be able to select high quality raw materials and the product quality of Tesco products will improve as well which will lead them to the achievement of their organisational objective. In short, this organisational objective can be achieved by using high quality raw materials and to do so continual self-development of employees is quite essential. Importance of continual self-development in achieving 2nd objective Continual self-development is important for Tesco in terms of cutting their organisational costs as when employees will make continual self-development they will also learn new techniques of improving their products/services, customer service as well as they will generate knowledge about different methods and techniques of cutting organisational costs. One of the main and easy ways of cutting off the organisational costs is to purchase raw material from suppliers who provide high quality goods on reasonable and affordable prices. Importance of continual self-development in achieving 3rd objective In order to change the customer service techniques within next 12 months, Tesco has to be focused on the continual self-development of their employees as when employees will improve their current skills they will be able to provide their customers with the very best of their customers service. Continual self-development is essential for individuals like check-out-operators as when check-outoperators will develop their customer service skills; learning new techniques of customer service will become a lot easier for them. 4 Unit No: 5001 & Unit Title: Personal development as a manager and leader Assessment criteria (1.2): Assess current skills and competencies against defined role requirements and organisational objectives. Manager is an important part of the organisation and that is the reason manager should be a person who can deal with serious situations of the businesses and can take quick decisions. So, the manger is responsible for making sure that all the organisational tasks are done properly. The achievement of organisational objectives depends on the skills of the manger because planning of making things happen is done by the manager so, planning, problem solving, decision making are some of the main skills and qualities of a manger. The manager of Tesco needs to be focused on their set organisational objectives as then the business can maintain their market image. Some of the organisational objectives of Tesco are listed below: 1) Improving product quality within next 6 months 2) cutting organisational costs by ¼ within next 10 months 3) changing customer service techniques within next 12 months In order to achieve these organisational objectives the manager of Tesco needs to make sure that employees are fully focused on their given tasks and to do so the manager has to show his/her team leader skills as then he/she can get best out of its employees and can achieve the set objectives within the set time. Another important skill which is effective for managers in terms of doing their job properly and achieving organisational objectives is problem solving skill. This skill is helpful for the manager in situations where conflicts occur as through the effective use of problem solving skill situations and quarrels can be controlled and resolved in an appropriate way. Planning is another effective element for a manger as when manager will make plan achievement of goals will become easier. For example in order to achieve the first objective the manager of Tesco has to plan things properly as then they will be able to achieve set targets within the set time limit. Making quick decisions is another effective and important quality of a manager and that is the reason it plays an important role in the success of an organisation. For example in order to achieve the second objective the manager of Tesco has to make quick and appropriate decisions and when he/she will have this quality the chances of achieving this particular goal within the set time will increase. These are some of the advantages of current skills of Tesco’s manager in terms of achieving the organisational objectives. Assessment criteria (1.3): Identify development opportunities to meet the current and future defined needs. Current and Future needs of middle manager 1. Some of the main needs of the middle manager are maintaining performance as well as making sure that joiner employees are doing their best is a short-term need of the middle manager because he/she will carry out tasks or activities that will be beneficial for him/her to maintain his/her focus on work and these activities are more likely to be short-term. This development need can be achieved by making sure that all the tasks are completed within the given time as well as the work quality is high. A middle manager can maintain its junior employees’ work by making tasks easier and understandable for them. 5 Unit No: 5001 & Unit Title: Personal development as a manager and leader 2. Increasing sales can be another short-term need of the middle manager because his/her this need will keep changing over the time. This development need can be achieved by providing discounts and special offers to customers as well as a middle manager can decide to add extra features to certain products and such effective actions can increase the sales of such products. 3. Another need of middle manager is identification of areas in which he/she thinks it is weak. This is a long- term need because when the middle manager will achieve it; he/she will be able to develop a career plan which is a long-term step in itself. This need can be achieved by reviewing its performance and making effective suggestion to it. 4. Being promoted as a manager can be another long-term need of a middle manager. This is one of the effective an important development needs of a middle manager and to achieve it he/she needs to be focused on his/her work. Apart from his/her own performance, he/she needs to be focused on other employees as when his/her team will achieve set targets and goals effectively, he/she will get reward and chances of middle managers’ getting promotion will increase. These are some of the essential needs of a middle manager and development opportunities of meeting these current and future needs. Assessment criteria (1.4): Construct a personal development plan with achievable and challenging goals. Personal development plan: It is an important document which helps an individual to achieve what he/she wants to achieve in the future and also help them to understand the development needs they need to focus on. The importance of this plan can be identified through the process it involves such as short and long term aims, required skills and knowledge etc. It is helpful for an individual in terms of understanding the development needs. Personal development plan for the role of a middle manager A middle manager is a person who monitors different organisational activities while reporting to the upper manager. In organisations, middle manager monitors the different organisational activities. A personal development plan is important for the middle manager because through this he/she can identify its development needs easily. A middle manager should have a personal development plan as it can be helpful for him/her in terms of making his/her performance better. Such as when the middle manager will use his development plan, he will be able to come over his weaknesses and making solutions will be easier for him. It states that a personal development plan can also identifica affect the performance of the business in terms tion of of their market image and sales. the need Purpose of a personal development plan for the middle manager is to maintain his performance Develop review as well as to improve the areas that he thinks are opportun ment the ities affecting his performance in a negative way. This plan progress plan allows him to find out the steps that he need to take in order to achieve his identified development need. solutions 6 Unit No: 5001 & Unit Title: Personal development as a manager and leader The cycle that might be helpful for a middle manager in terms of creating a development plan is drawn: Identification of the need: a middle manager can use different ways of identifying the development needs. The method of identification he/she can mostly use is gathering feedback as it is easy and affective as well. Through using this method a middle manager will be able to identify its development needs as when he/she will focus on its own performance and will gather other’s suggestion about its performance; identification of its development needs will be easy. Opportunities: opportunities that are there for a middle manager in terms of achieving their development need are given bellow: He/she can also follow the suggestions that they have already gathered. A middle manager can also make improvements to its performance by observing others. A middle manager can be provided training in terms of improving customer service skills and other skills that can help a middle manager in handling different difficult situations such as customer complaints. These are the opportunities that a middle manager can take in order to give good performance as well as it will allow the business to survive in a competitive market. Solutions: in order to carry out the development plan further, a middle manager will be required to select an opportunity he/she can take in order to achieve their development need. The opportunity that is suitable for a middle manager is following the feedback/suggestions because through this he/she can come across with his/her weaknesses. Review the progress: after following the given suggestions a middle manager will be able to provide its best and its performance will have improvements. This will also show positive effects on the sales and market image of the business as they will improve. Section 2 Assessment criteria (2.1): identify the resources required to support the personal development plan. In order for a personal development plan to be successful some resources are required to support the plan. In order for individuals to create an effective development plan, a cycle has been introduced and by following this cycle an effective plan can be created. The PDP cycle has been introduced to assist you in the management of your personal, academic and professional career development. Involved steps need to be followed repeatedly. However a previous step can be re-visited and if necessary improvements can be made. The PDP cycle is as follows: Selfassessment PDP Cycle Reviewing Self-assessment This is the first stage of the cycle and it involves gathering information in order to make 7 Planning Recording Doing Unit No: 5001 & Unit Title: Personal development as a manager and leader judgements about where you are now personally, academically and professionally identifying your strengths and weaknesses and your developmental needs. So it tells that for the effectiveness of an individual’s development plan this step needs to be taken quite carefully. This is the first thing that can support an individual’s development plan and that is the reason the manager of Tesco needs to ensure that he/she has clear understanding of the gathered information as well as he/she needs to use it carefully as when the manager will consider all the relevant information effectively, he/she will be able to create an effective and relevant personal development plan. Planning This stage involves some of the effective and most important actions of the development plan and that is the reason it is second important step and should be taken with the equal care. Mainly this stage involves some important actions and that is the reason the manager of Tesco needs to consider this step important and should go through the involved question like where he/she want to be, identifying developmental goals and resources required achieving your goals. An effective use of this step can help an individual to create and effective and helpful development plan. Doing This step is known to be the practical stage of the cycle as it involves carrying out your plan, experiencing learning and collecting and documenting evidence of learning. At this stage individuals have to make sure that they are collecting the relevant documents as if they don’t pay attention towards it then they will have to go through the previous stages of the PDP cycle so, this stage plays an important part in the effectives of the personal development plan of an individual. Reviewing This stage involves reflecting on your development. It means checking whether all the weakness are been mentioned. At this stage individuals are also required to evaluating their achievement, making sense of it, identify further developmental needs. This stage is useful and plays an important part in the effectiveness of personal development plan because through this stage weakness can be evaluated as well as solutions can be considered. So, individuals need to make sure that they are carrying this step carefully as if they make mistake at this stage then they won’t be able to create an effective personal development plan. Record This is the last stage of the PDP cycle and that is the reason it needs more attention as then the personal development plan can be effective. It involves storing the evidence of achievement in relation to planned goals. Individuals need to make sure that they have made progress and have achieved their set targets/objectives. These are some of the required resources that provide support to the personal development plan of an individual. Assessment criteria (2.2): develop a business case to secure the resources to support the personal development plan. In order to secure the business recourses which support the personal development plan, development of a business case is essential. Developing an effective business case can be challenging and that is the reason effective planning is required. In order to maintain and secure the required and supportive resources Tesco needs to make sure that they have done planning of certain things for their business case e.g. placing a timescale, planning the budget and identification of resources. To make the planning/business case effective gannet chart is a helpful tool and that is the reason Tesco can make an effective use of it in terms of securing their resources for the coming 8 Unit No: 5001 & Unit Title: Personal development as a manager and leader year 2012. A supportive and helpful business case gannet chart worth £5000 which can secure the resources for the manager of Tesco is given bellow: Section 3 Assessment criteria (3.1): discuss the processes required to implement the personal development plan. Development planning can be a very personal process - or it can be a process required by your employer or tutor. As the word "development" suggests, PDP is something that happens over time. Personal development plan works effectively when individuals think deeply about their lives and ambitions. They also make sure that they have all the right information to make good choices. They need to make sure they have opportunities to experiment and test their self in new areas so that they have a better understanding of their abilities and limits. They also need to have opportunities to develop the knowledge and skills to achieve their ambitions. In the work place, the personal development process may be linked to your annual appraisal or supervision. One of the main an effective processes that are helpful in the implementation of personal development plan is the PDP cycle and it’s already has been considered in the assignment (Assessment criteria 2.1). Assessment criteria (3.2): evaluate the impact of the personal development plan on the achievement of defined role requirements and organisational objectives. When we evaluate personal development it gives us relevant information as it ensures whether the set objectives have been met. It tells that the evaluation of personal development plan is quite helpful in terms of achieving the weaknesses/improvement needs of an individual. Personal development plan of the manager of Tesco is essential for the manager itself and for the well being of the business as when the manager will achieve its improvement needs he/she will be able to work effectively towards the organisational objectives which will lead the business to a high level of profit and the market reputation of the business will improve. For example when the manager of Tesco will improve its product knowledge achieving the first organisational objective (Improving product quality within next 6 months) will become easier as he/she will learn new techniques of improving product quality. 9 Unit No: 5001 & Unit Title: Personal development as a manager and leader Personal development plan is also helpful for the manager in terms of achieving the second organisational objective (cutting organisational costs by ¼ within next 10 month) as when he/she will have the knowledge of products, costs will become familiar and then the chances of achieving the second organisational objective will increase and the business will maintain its market reputation. Personal development plan is also essential for the manager because the achievement of the third organisational objective of Tesco (changing customer service techniques within next 12 months) is difficult without the manager achieving its improvement needs. For example when the manager will learn new customer service techniques and management techniques controlling the staff and providing effective and customer friendly environment will become easier which will lead the business to the achievement of its third organisational objective. This is how effectively personal development plan shows its impact on the achievement of manager’s role requirements and organisational objectives. Assessment criteria (3.3): review and update the personal development plan. The personal development plan of the middle manager is based on the current strengths and weaknesses of the middle manager as well as it contain some of the important solutions/suggestions. Referring back to assessment criteria 1.4, the middle manager of Tesco can develop an effective personal development plan by using certain techniques e.g. identification of the needs, opportunities required/provided, solutions and reviewing the progress made. The middle manager of Tesco can identify the required needs, its strengths and weaknesses by gathering feedback from the senior employees which will be useful in terms of making improvements to its performance. Another useful way of identifying the improvement needs is either monitoring the performance or assessing it. Through this the middle manager can see the flaws of its performance and then making suitable solutions become easier. Opportunities that are out there for the middle manager in terms of improving its performance are following suggestions, observing others/learning form others and improving skills. These are some special opportunities that are available for the middle manager and can help him/her in terms of making progress. Apart from these opportunities the middle manager can also make improvements to its performance by using new, unique and effective ways of treating customers. It will allow him/her to make positive changes to its customer service skills which will make him/her stand out of others. These opportunities are also suggestions for the middle manager in terms of achieving the development needs. The middle manager needs to make sure that he/she review’s its performance on regular bases as this is the way he/she can maintain its performance as well as its an effective way of making constant improvements to the performance. Section 4 Assessment criteria (4.1): discuss the relationship between staff welfare and organisational objectives. Staff welfare is a term which covers most of the major and important things that are essential for an employer in terms of providing its employees effective workplace. In other words staff welfare contains facilities that are essential for employees in terms of giving their best. Some of the most important and basic facilities that are covered within this term are the supply of clean drinking water, toilets and safe environment. Providing employees with these facilities is essential for employers because it’s according to the law and if they don’t do this then they will be committing a 10 Unit No: 5001 & Unit Title: Personal development as a manager and leader crime. So, to run their business lawfully all employers have to ensure that they are maintaining this term. Some employees expect some additional facilities as a part of staff welfare e.g. cloakroom so they can have a better place to go during the break. Staff welfare is not only useful for employees but for employers as it gives employees a sense of belonging and make them feel as an important part of the company/organisation. It also encourages them to do their best for the company which leads the business to success. It shows how important staff welfare can be for employers and if they do not take it seriously then they can face problems. The relationship between staff welfare and organisational objectives has to be strong as it can be useful for both the business and employees e.g. when employees will get all the facilities and friendly environment they will do their jobs effectively which will be beneficial for the business as the productivity of the business will increase. So, it’s important for the management of a business to consider staff welfare as a part of their organisational objectives because it will show their concern about the employees and then the employees will also make an effective use of their skills and will provide their customers with the best service; this will turn out to be a key to success for the business as its market image will improve an customers will more likely to visit them, apart from this other businesses will also prefer to have connections with them. This is how staff welfare can help employers in terms of maintaining the progress of the business. This also proves the point that there should be a strong relationship between the staff welfare and organisational objectives because it’s essential for the well being of a business. Assessment criteria (4.2): explain the process for assessing staff welfare. Assessment of the staff welfare provided by the business is compulsory as through this certain risks can be avoided. The process which is usually carried out in terms of assessing the staff welfare contains checking whether things are carried out lawfully, whether the staff is provided with all the required facilities etc. In order to make sure that all the points of staff welfare are covered a 5-step process can be very helpful. The 5-stages of this process are given bellow: Identify the hazards and associated risks: this is the first stage of this process and that is the reason it requires responsibility as if the first stage is not taken carefully then the whole process will go wrong. So, the management of a business has to ensure that people responsible of this process are doing their job responsibly and all the possible hazards and associated risks are identified. Identify who might be at risk: at this stage people who are carrying out this process are responsible for identifying staff members who can be at risk in certain situations. As it is related to the welfare of the staff members then it has to be done responsibly. Note the controls and determine whether they are adequate, implement such control measures as are necessary: it is important for management to ensure that people are paying attention at this stage as it is essential for them in terms of measuring the risk. So if they carry out this stage effectively serious risks can be avoided and the staff welfare can be maintained. Record the findings in writing: it is also an essential and an effective stage of this process as it helps the management to keep records of how effectively they take decisions about their staff welfare. So, it is essential for the management to ensure that all the findings are kept in writing as it can be used as an evidence in serious situation e.g. when staff welfare issues occur. 11 Unit No: 5001 & Unit Title: Personal development as a manager and leader Review the assessment periodically: this is the last stage of this effective process and can be useful for the management of a business as it contains reviewing the process which can help them to find more risks and can make their assessment effective and risk free. These stages can be very helpful for businesses in terms of avoiding risks related to the staff welfare as when the management of a particular business will go through the stages of this process they will be able to identify risks and problems that can be occurred and can influence the staff welfare. Another reason which tells that this process is effective for the assessment of staff welfare is that through this other processes related to the staff health, safety and welfare can be assessed and risks can be avoided. Assessment criteria (4.3): identify the actions to be taken by the manager in dealing with a staff welfare issue. Making sure that the staff welfare policies are updated and according the law is a major responsibility and that is the reason the manager has to be quite careful about this. But under some circumstances staff welfare issues do occur and within such situation the manager is required to take some sensible actions as the market image/reputation of the business can get influenced. In some workplaces need for a separate rest room for female can be an issue and it can come under staff welfare issues. Another example of staff welfare issues is need of extra time for religious needs e.g. prayer and facilities for it like separate prayer rooms for men and women. These are examples of some of the staff welfare issues at workplace. These issues can be a major problem for the business and that is the reason the manager has to take advice from the relevant individuals as it can be helpful for him/her in terms of taking such critical decisions/actions. Some of the manager’s actions which he/she can take to resolve given staff welfare issues are listed below: Separate rest room for men and women: in the circumstances where the manager is require to take action to resolve this issue he/she needs to consider management and senior staff members as support can be provided and effective decisions can be made. So, first action of the manager should be involving the relevant people. He/she then should listen to the requirements carefully as well as should try to come up with quick ideas as if he/she takes quick actions then the time can be saved which will be beneficial for the business. He/she should share its ideas with the management as if there is any risk then can be avoided. Extra time for religious needs: it is another staff welfare issue and it often occurs within workplaces. To tackle with this particular issue the manager has to make sure that all the required people are agree with his/her actions/decisions. In this case the decision making shouldn’t be a problem as there is only one way of resolving this issue which is allowing employees to take extra time for their religious needs. The manager always has to make sure that its actions are fair and all the employees and the management are happy with its actions. So, whether the issue is religious or it’s based on staff health the actions taken by the manager has to be fair and secure. Assessment criteria (4.4): describe how to communicate responsibilities for staff welfare to the team. There are many ways of communicating responsibilities for staff welfare to the team/relevant people and all of them are equally important and useful. Some of these ways which is often used by businesses are through staff welfare committees/groups, by discussing the notices and minutes directly with staff members or by putting such information on staff notice board. 12 Unit No: 5001 & Unit Title: Personal development as a manager and leader Through staff notice board: it is an effective way of communicating responsibilities for staff welfare to the team as when the information will be placed on the staff noticed board most of the staff members will take advantage of it and they will read all the important information placed there. This is how the management can deliver information about the responsibilities for staff welfare to the staff members. Through staff committees/groups: another simple way of communicating responsibilities for staff welfare to the staff members is arranging staff meeting or delivering information to the staff committees. This method is effective because through this the management can be sure that every staff member is aware of the responsibilities for staff welfare as within such meetings all the staff members do come. Another reason which makes this method effective is that if any staff member cannot attend the meeting then the staff committee makes sure that they deliver information to that particular staff member. This is how the responsibilities for staff welfare can be communicated to the staff or teams. Assessment criteria (4.5): discuss records that may be maintained to demonstrate that staff welfare is supported. It is important for businesses to make sure that they have all the required records to demonstrate that the staff welfare is supported. Having relevant records available is essential for businesses as it can give them benefit in critical situations and that is the reason there should be an easy access to such things as through this risks can be avoided. Some of these essential records are records of health and safety checks, risk assessments, staff grievances concerning welfare, minutes of meetings concerning staff welfare, Records showing compliance with health and safety law. It is important for businesses to make sure they carry out such assessments and processes carefully as they can affect the business either positively or negatively. These documents are useful for businesses in terms of showing their concern about staff welfare and that is the reason most businesses make these documents an important part of their introduction to the new staff. The reason behind this is that it gives employees a good reflection of the company as well as motivates them to do their best. Records of health and safety policy can be useful for management in terms of demonstrating how staff welfare is supported within the business. Due to this a written copy of this policy should be available to the staff so they can get surety that they are a part of safe workplace. Some of other important records which come under this topic are clear guidance of Management and Employee responsibilities, Health, safety and first aid records and training, accidents, incidents and injuries at work. It is important for the management to keep records of their actions against any accidents and injuries at workplace as through this they can legally show that they have great staff welfare policies. Keeping such records carefully is essential for the well being of the business as it makes their policies lawful and gives them strength as well as makes them competitive for other businesses and its essential for businesses in terms of surviving successfully. 13 Unit No: 5001 & Unit Title: Personal development as a manager and leader Bibliography www.google.co.uk http://bloggertone.com/management/2011/01/18/encouraging-continuous-self-developmentamong-employees/ http://intranet.nursing.salford.ac.uk/geninfo/pdp/Resources_pack.pdf To build understanding of some topics following web-sites have been used http://www.learnmarketing.net/smart.htm http://www.healthyworkinglives.com/advice/office-hazards/reception/staff-welfare.aspx http://industrialrelations.naukrihub.com/employee-welfare.html www.wikispaces.com 14