ATTACHMENT B–TECHNICAL REQUIREMENTS MATRIX
RFB 28196-AW EnerSys 4DX-15BUPS Battery Replacement
Instructions: Bidder must indicate whether they do comply/agree with each requirement in the appropriate
column only. No additional comments or explanations may be added by the Bidder. Further, Bidders shall not
point to or recommend other documentation as a means to describe its compliance or non-compliance with
any requirement.
Failure to comply or agree with mandatory requirements shall result in rejection of the Bid. However, in the
event that no Bidder is able to meet an individual mandatory requirement, the State reserves the right to
continue the review of Bids and to select the Bid that most closely meets the requirements specified in this RFB.
Does Comply/
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6.2.1.1. Review layout, requirements and delivery schedules
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6.2.1.2. De-install batteries
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6.2.1.3. Dispose of spent batteries according to EPA requirements,
providing death certificates for the removed batteries
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6.2.1.4. Coordinate delivery and unloading of trucks
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REQUIREMENT
6.
TECHNICAL REQUIREMENTS
6.1.
Goods
All Goods equipment furnished under the Contract shall be new,
unused equipment and fully warrantied by the OEM.
6.1.1. Batteries
Contractor shall provide 360 EnerSys DataSafe DXC 4DX-15B batteries.
All batteries furnished under the Contract shall be new, unused
equipment, fully warrantied by EnerSys.
6.1.2. Pillow
Contractor shall provide replacement spill containment pillows.
Pillows shall be a combination of EnviroGuard part numbers NABPILL
(420 pillows) and SOC (96 pillows) in order to properly cover the area
within the existing spill containment system. Existing pillows shall be
recycled using EnviroGuard’s Pillow Recycling and Disposal Program.
Refer to the following link for details additional details.
http://enviroguard.com/product/spill_containment/pillow.html
6.2.
SERVICES
6.2.1. Battery Removal, Disposal and Installation
Contractor shall de-install, remove and dispose of current batteries,
and install 360 EnerSys DataSafe DXC 4DX-15 new batteries in
accordance with EnerSys’ SystemSafe installation and certification
services as detailed by EnerSys in Attachment E (EnerSys SystemSafe
DC Power & Turnkey Battery Installation).
All work shall be done according to industry best practices and
applicable safety standards. Contractor shall properly dispose of
removed batteries in accordance with all applicable codes.
EnerSys specified tasks include:
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ATTACHMENT B–TECHNICAL REQUIREMENTS MATRIX
RFB 28196-AW EnerSys 4DX-15BUPS Battery Replacement
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6.2.1.5. Verify and stage incoming system components
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6.2.1.6. Build and install batteries into existing racking
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6.2.1.7. Make all inter-cell, inter-rack, and inter-tier connections
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6.2.1.8. Recommend freshening charge
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6.2.1.9. Complete installation records in accordance with IEEE
Standard 484
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6.2.1.10.
Dispose of all packing and installation debris
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6.2.1.11.
Provide LOCK OUT/ TAG OUT for battery main disconnect.
State of Wisconsin shall be responsible for shutting down
Module and LOCK OUT/ TAG OUT of Module
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6.2.2.
Pillow Replacement
Contractor shall remove existing pillows, remove any debris from
containment frames, and install new pillows in accordance with
manufacturer’s specifications. Existing pillows must be properly
recycled per Section 6.1.2 above.
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6.2.3.
Tools and Equipment
Contractor shall provide all tools, materials, equipment and parts
(including the tab washers on each post of the new batteries)
necessary to de-install and remove the State’s existing batteries and
install the new batteries and connect the strings to the State’s UPS.
Contractor shall use existing racking and cabling (see Attachment D-DX
Model Flooded Rack Assembly) to connect the strings to the UPS.
The State expects that existing cables and racks will be reused
however; Contractor will be responsible for providing and installing all
inter-battery connections and plates.
6.3
Inspection and Acceptance
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REQUIREMENT
All Deliverables provided under this Contract shall be subject to
Inspection and Acceptance by the State. All inspections by the State
shall be performed in such a manner as not to delay the Services.
The State shall promptly notify the Contractor of the results of any
inspection it performs. If an inspection produces unsatisfactory
results, the State shall specifically identify what criteria could not be
satisfied and the particular methodology that was used to reach this
conclusion.
6.3.1
Certification
Contractor shall complete the following certification tasks as part of its engagement with the State.
6.3.1.1. Verify wiring, cell layout, installation and identification
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6.3.1.2. Inspect racking, support and grounding connections
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ATTACHMENT B–TECHNICAL REQUIREMENTS MATRIX
RFB 28196-AW EnerSys 4DX-15BUPS Battery Replacement
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6.3.1.3. Check for proper ventilation and temperature systems
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6.3.1.4. Provide historical data in accordance with IEEE Standard 484
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6.3.1.5. Visually inspect all system components
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6.3.1.6. Verify battery cell voltage, connection torque and resistance
values, power system alarm, rectifier, converter and other
system settings
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6.3.1.7. Measure VRLA impedance to detect low voltage without load
testing
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6.3.1.8. Inspect safety devices for neutralizing electrolyte spills, safety
station supplies and spill containment systems
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6.3.1.9. Provide Installation Certification
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6.3.1.10.
Numbering and labeling of all batteries
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6.3.1.11.
Recommend future preventive maintenance visits
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REQUIREMENT
6.3.2. Documentation
Contractor shall provide the State with all operating and maintenance
manuals associated with the EnerSys DataSafe DXC 4DX-15B batteries
and EnviroGuard pillows.
6.3.3. Work Site Damages
Any damage to existing utilities, equipment or finished surfaces
resulting from the performance of this Contract shall be repaired to
the State’s satisfaction at the Contractor’s expense.
6.4 Subcontractors (respond in Tab 6)
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ATTACHMENT B–TECHNICAL REQUIREMENTS MATRIX
RFB 28196-AW EnerSys 4DX-15BUPS Battery Replacement
REQUIREMENT
6.5
Corrective Maintenance
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Due to the critical nature of the applications for which the equipment
is purchased, the Contractor shall provide 24 hours a day, 7 days a
week corrective maintenance support, including State holidays.
Contractor shall provide support for battery failures, replacement
labor and emergency response to battery related issues or events.
On-site response time shall be within one (1) hour following initial
notification. All necessary repairs or corrections shall be completed,
or remedy advised, within four (4) hours of the initial notification.
All such Services shall be performed by qualified technicians properly
authorized by the manufacturer to perform such Services. The State
reserves the right to require proof of certification prior to award and
at any time during the term of the Contract. Service Reports
Upon completion of any service call, the Contractor shall provide the
State with a signed service report that includes, at a minimum: a
general statement as to the problem, action taken, any materials or
parts furnished or used, and the number of hours required to
complete the repairs.
6.6.
Warranty
6.6.1. Battery Warranty
Batteries shall include EnerSys’ complete warranty appropriate to the
required batteries which have an expected twenty-year life. Bidder
shall include documentation of such warranty with its Bid.
6.6.2. Service Warranty
Contractor shall warrant that all work performed under this Contract
shall be fully guaranteed against defects in workmanship for a period
of 90 days following date of Acceptance.
Should any defect be noted by the State, Contractor will be notified
within three days of such defect or non-conformance. Notification will
state either (1) that the Contractor shall replace or correct, or (2) the
State does not require replacement or correction, but an equitable
adjustment to the Contract price will be negotiated. If the Contractor
is required to correct or replace, it shall be at no cost to the State and
shall be subject to all provisions of this specification. If the Contractor
fails or refuses to correct the deficiency, the State may have the work
corrected and charge the Contractor the costs incurred to obtain the
correction.
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