ARIZONA GEAR UP
Gaining Early Awareness and Readiness for Undergraduate Programs
Overview of GEAR UP Data Requirements – 2015-16
Data Provided by Data Liaisons:
 Names and demographic information for all GEAR UP students in agreed-upon format, by
date provided to Data Liaisons.
 Enrollment codes and associated dates reflecting GEAR UP students’ withdrawals from and
returns to school, monthly.
 Names and demographic information for any new GEAR UP students, in agreed-upon
format, monthly.
 GEAR UP Teachers and Courses, by date provided to Data Liaisons.
 Attendance data for all GEAR UP students, by dates provided to Data Liaisons.
 Test results for all GEAR UP students, by dates provided to Data Liaisons. (Tests vary year-toyear, but may include AzMerit, EXPLORE, Aspire, ACT, SAT, and others)
 Course Grades for all GEAR UP students in agreed-upon format, by dates provided to Data
Liaisons.
 Credits Earned, GPA and Class rank – by dates provided to Data Liaisons.
 Year-End Status codes for all GEAR UP students, by date provided to Data Liaisons.
 Baseline Graduation data for Class of 2015, by date provided to Data Liaisons
 National Student Clearinghouse College Enrollment Data for class of 2015, by dates
provided to Data Liaisons
Data Provided by Site Coordinators:
 Weekly individual service logs (WISLs) and sign-in sheets/rosters documenting student and
parent services / participation, on a weekly basis.
 PEPS Checklists, on a weekly basis.
 Unofficial Transcripts for all GEAR UP students, by dates indicated on GEAR UP calendar.
 School Club Rosters and Class Officers, by date indicated on GEAR UP calendar.
 Parent and Student Survey Results by dates indicated on GEAR UP Calendar.
 Professional Development Report, monthly, when applicable.
 Event Evaluations, as they occur
 College Visit pre- and post-surveys, as they occur
Data Deadlines for GEAR UP Year 4 (2015-16)
September 1, 2015:
Student Information Uploaded to the ACT Aspire Portal ~ Data Liaison
Historic Graduation Data Uploaded to the NSC ~ Data Liaison
September 4, 2015:
Summer School 2015 Grades ~ Data Liaison
10th Grade Student Demographic Information ~ Data Liaison
GEAR UP Teacher List ~ Data Liaison
GEAR UP Course List ~ Data Liaison
9th Grade AzMerit Results ~ Data Liaison
October 1, 2015:
Aggregate Student Tracker Report for Class of 2015 ~ Data Liaison
December 1, 2015:
Aggregate Student Tracker Report for Class of 2015 ~ Data Liaison
December 18, 2015: Club Rosters with GU students marked ~ Site Coordinator
Freshman Class Officers ~ Site Coordinator
January 15, 2016:
Fall Semester Transcripts ~ Site Coordinator
January 15, 2016:
Fall Semester Attendance ~ Data Liaison
Fall Semester Course Grades ~ Data Liaison
Fall Semester Academic Progress ~ Data Liaison
February 5, 2016:
OR
February 16, 2015
Uncollated Parent Survey Results ~ Site Coordinator
June 15, 2016:
Spring Semester Transcripts ~ Site Coordinator
June 24, 2016:
Spring Semester Attendance ~ Data Liaison
Spring Semester Course Grades ~ Data Liaison
Spring Semester Academic Progress ~ Data Liaison
Year End Status (YES) Codes & Dates ~ Data Liaison
Collated Parent Survey Results ~ Site Coordinator
15th of every month: PD Report for the prior month, when applicable ~ Site Coordinator
15th of every month: Adds/Withdrawals in the prior month ~ Data Liaison
May 1, 2016:
Aggregate Student Tracker Report for Class of 2015 ~ Data Liaison