(Approved Minutes)
Franklin Public Library Board of Trustees Meeting
Franklin Public Library, Franklin, MI
August 13, 2015
1. Call to Order: at 7:05 pm.
2. Roll Call: Sarah Krasnick, Pam Hackert, Judy Moenck, Teresa Natzke, Mira
Stakhiv, and Julie Douse-Angileri were present. Kim Greidanus was absent.
3. Secretary’s Report: Judy motioned to accept the June minutes. Pam
seconded the motion and the June minutes were approved.
4. New Business: Personnel Committees – Mira suggested that the board form
a personnel committee and also re-evaluate our employee evaluation forms.
There was some brief initial discussion before Sarah suggested tabling the
topics until next month. In the meantime we will look at other organizations
with such committees and other styles of evaluation forms.
Auditors – Mira also suggested that we pursue bids for new auditors. Judy
explained the process for doing this. Pam motioned in preparation for
obtaining bids for auditors, that we ask Karl for the criteria necessary for a
new auditor. Judy seconded the motion and all approved. Pam then emailed
Karl with our request. We hope to engage an appropriate auditor in time for
our next audit in March or April of next year.
Payroll – We tabled the discussion of this until next month.
5. Old Business: Memorials – Mira asked for some guidelines to follow for
creating the new policy about library memorials. The board suggested
keeping
the policy very simple.
Renovation: Structural Design – The expansion building project was
approved by
the HDC in May. The Planning Commission approved the site plan including a
conceptual landscape design and the special use permit in July. At the same
meeting, the Planning Commission recommended that the Village Council
approve the site plan and special use permit. During the August Council
meeting, Village Trustees unanimously approve the library’s request. Gary
Roberts and Bill Finnicum were in attendance to represent the library.
The job of construction manager was advertised in The Eccentric newspaper
with
construction industry sites. The deadline for sealed responses is Friday,
August
15th, 2015. The sealed qualification packages will be opened by Gary and at
least
one library board member.
Interior Utilization- The committee can schedule the next meeting with Gary
anytime now.
Publicity- An
article about the start of the renovation can be released anytime.
Treasurer- Judy suggested that Kim talk to Karl about putting renovation
line items on an Excel spreadsheet.
6. Librarian’s Report: Freedom of Information Policy – this was tabled until
next
month. Teresa will re-send to the board what she has, for the members’
review and approval for next month.
Programming – Summer Reading wrapped up. Events are scheduled
through the end of the year. The Kreger House is the alternate venue should
the renovation impact any programs.
7. Treasurer’s Report: The state aid check arrived this month. Judy motioned
to
approve the fiscal year 2014/15 report. Sarah seconded, and the report was
approved. Judy also made a motion to accept the July budget report. Sarah
seconded, and the report was accepted.
8. President’s Report: None.
9. Maintenance Report: None.
10. Vice President’s Report: Mira informed the board of the Friends’ latest
fundraisers. These include; the newest bookshelf at Great Lakes Coffee at
the Maple Theater (in addition to the Farmhouse one), the upcoming sale of
packets of Franklin Village photo note cards at the Labor Day Round-Up (in
lieu of the used book sale), and possibly, a pop-up book sale at the Round-Up
also.
11. Publicity Report: Teresa will send a list of the fall programs to Maria
Seyrig.
12. Public Comment: None.
13. Meeting Adjourned: Judy motioned to adjourn at 8:03 pm. All approved. The
next board meeting is Thursday, September 10th at 7:00 pm.
Respectfully submitted,
Julie Douse-Angileri, Secretary