Municipal Stakeholder Committee
Terms of Reference
Edit as necessary and give each committee member a copy.
Purpose
The Municipal Stakeholder Committee (the Committee) shall participate in the development and
implementation of School Travel Plan(s) at schools in <insert municipality> in an effort to increase the
number of children using active modes of transportation to and from school.
Structure
1. The Committee shall consist of at least one representative from each of the following critically
important community stakeholder groups:
 Transportation engineering
 Planning
 Police and bylaw services—enforcement and safety education
 Public health/community health
 All relevant school boards
 Elected officials, e.g. councillors, mayor, school trustees
The above stakeholders will be key to the success of School Travel Planning (STP). Additional
members have critical value too, but may have limited time to commit. Interested organizations
are welcome to join the group as well. For example:
 Participating schools, e.g. lead teacher, principal, parents (who are a necessity at the
School Committee level)
 Local environmental groups
 Any other interested agency or organization, e.g. trails groups; the Parks, Recreation
and Culture department.
2. Each meeting will be organized and chaired by the STP Facilitator. [If this steering committee is
part of an existing committee, then use this sentence: <the STP Facilitator will provide the
agenda for the STP component, and help facilitate the discussion and decision-making in
cooperation with the existing committee chair.>]
3. Minutes will be taken by a designated minute-taker and distributed after each meeting.
4. The Committee shall meet on a regular basis. No less than 4 times the first year is
recommended, to include: school selection, baseline data results discussion, Action Plan
endorsement and to finalize each School Travel Plan. The members shall receive reasonable
notice of meetings.
5. Each representative will be entitled to one vote and decisions will be made on majority vote.
www.saferoutestoschool.ca
MUNICIPAL STAKEHOLDER COMMITTEE TERMS OF REFERENCE 1 of 2
Duties
1. The Committee shall be a collaborative community steering committee and will develop
strategies, programs and activities to promote healthy, safe, sustainable and environmentallyfriendly modes of transportation to and from schools.
2. The Committee shall assist in all five phases of the School Travel Planning process (set-up, data
collection, action planning, implementation and ongoing monitoring) by providing expert advice
and guidance, suggesting funding sources for needed infrastructure and other changes, and
recommending policy changes to facilitate sustainable active travel needs for children and
youth.
3. Members shall send a representative if they are not able to attend the meeting.
Main Tasks
Create school area map for baseline family survey that has a scale
and/or concentric distance rings on it, possibly plot students’
residences on map, and create best routes to school maps.
Conduct and/or help coordinate Traffic Counts around schools
Provide relevant historical data, e.g. crash statistics, injury data,
reports of suspicious strangers in neighbourhood, crime statistics,
areas of concern, location of crossing guards, major arterial road
statistics
Provide school site plan, bus details, dot map of students’
residences and/or crossing guard details
Enter and tabulate data from family surveys
Participate in Walkabout
Assist in development of Action Plan
Communicate Action Plan items to relevant parties, e.g. municipal
council, and ensure Action Plan items are included in master plans
and budgets
www.saferoutestoschool.ca
Who’s Responsible
Geographic Information System
(GIS) expert or mapping person.
Could also be the school
board/district.
Municipal staff, e.g.
traffic/transportation
engineers, planners
Municipal staff, e.g.
traffic/transportation
engineers, planners and/or
police
School board/district
See if someone from Municipal
Stakeholder Committee will do,
if not include in School STP
Committee responsibilities
Every member of the
committee
Each stakeholder to provide
advice on areas relevant to
their expertise
Each stakeholder responsible
for areas relevant to their
expertise
MUNICIPAL STAKEHOLDER COMMITTEE TERMS OF REFERENCE 2 of 2