Allan Hancock College
Executive
VICE PRESIDENT, INSTITUTIONAL EFFECTIVENESS
DEFINITION:
Under general direction to serve as a cabinet member and advisor to the superintendent/president
in the areas of research and planning, enrollment management, assessment, accreditation, and
institutional planning. Supervises and oversees the Office of Research and Planning and other
areas as assigned.
CLASS CHARACTERISTICS:
This is an educational administrator reporting directly to the Superintendent/President. The
incumbent in this position is responsible for designing, supervising, directing, evaluating,
conducting and coordinating all district-level institutional effectiveness activities, including
activities designed to support the District’s Strategic Plan and efforts related to District-wide
effectiveness reporting, accreditation, and student success initiatives. The incumbent provides
collegial leadership in the development and administration of effective practices for institutional
research, information retrieval, and data analyses to meet campus needs; has a high frequency of
responsible contact with administrative and professional staff, students, and other public/private
agencies requiring tact and good communication skills; and values and promotes the mission and
vision of the college.
ESSENTIAL FUNCTIONS:
1. Serves as a member of the superintendent/president’s cabinet; develops and recommends
policies, procedures, and practices; may serve as the district’s delegated chief negotiator
in collective bargaining.
2. Serves as coordinator for compliance with program regulations for Title IX and
504/ADA.
3. Works with the Superintendent/President to ensure accreditation standards are
maintained.
4. Work with the President in preparing the institution's strategic plan and master plans to
assure that accreditation criteria are fulfilled and that the College is positioned for
continuous improvement to meet current and future needs.
5. Collaborates with others in reviewing, interpreting and determining implications of
various College practices and measures of institutional effectiveness as they pertain to
achieving the desired outcomes of the District’s Strategic Plan and other operational and
educational plans.
6. Coordinates and integrates the institutional research initiatives. Designs, develops and
conducts major institutional research studies, perform statistical analyses.
7. Responsible for managing all institutional data reporting and analysis, and supports
campus-wide requests for data, analysis, and reports that enhance data-driven decision
making processes
8. Plans, organizes, controls and directs operations and activities involved in the research,
review, analysis, interpretation and reporting of a variety of data and information used in
assessing institutional effectiveness and student success.
9. Participates on and chairs select college councils and committees.
10. Organizes, manages and participates in the annual planning and budgeting processes.
11. Collects, presents and discusses meaningful data that contribute to strategic planning and
the development of policy decisions related to improvement in student success.
12. Supports faculty, staff and administrators regarding research methodologies, results, and
their direct relationship to student success; ensures training for faculty, staff and
administrators related to effective use of data.
13. Collaborates with and advise faculty and staff on the design, implementation, and
evaluation of course and program assessments.
14. Directs the analysis and evaluation of ILO/PLO/SLO data.
15. Maintains current knowledge of laws, codes, ordinances, regulations and pending
legislature related to institutional assessment, research, planning and accreditation;
accurately interprets applicable laws, regulations and collective bargaining contract
provisions.
16. Promotes strong partnerships with research counterparts at local high schools and
universities.
17. Responsible for the application of advanced institutional research methodologies and
software systems and in the creation and management of large database systems.
18. Designs and implements surveys and studies and provides analysis and interpretation in
planning, review, and decision-making.
19. Supports public relations functions related to district-wide accountability and institutional
effectiveness.
20. Develops and monitors budgets and expenditures for areas of responsibility.
21. Evaluates assigned employees.
22. Performs other related duties as assigned.
MINIMUM QUALIFICATIONS
Knowledge of:
 Shared governance and procedures for developing and implementing policies and
procedures within a California community college environment.
 Wide variety of information and communication technologies, including appropriate
software tools for complex quantitative and qualitative data analysis.
 Budget management experience and ability to project financial and other resource needs.
Administrative procedures and practices at the community college level, including a
commitment to shared governance, consensus building, and team approach to
management.
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Supervising administrative staff in institutional effectiveness or related administrative
units.
National and state-level policy trends and initiatives related to planning, institutional
effectiveness, accreditation, and accountability reporting.
Community college institutional data systems across student, curriculum, personnel and
financial sectors, including knowledge of the Management Information System (MIS) of
the California Community College Chancellor’s Office and experience with outside
systems.
Accreditation requirements and processes.
Demonstrated ability to:
 Prepare high-level quantitative and qualitative analyses of data that focus on critical
academic metrics.
 Write reports, oversee correspondence, and edit procedure manuals.
 Effectively present information and respond to questions from faculty, staff, and
administrators.
 Develop, interpret, implement, and articulate complex academic policies.
 Communicate effectively with faculty, administrators, and staff in writing and verbally.
Other Requirements:
A valid California driver’s license and ability to qualify for district vehicle insurance coverage.
Education and Experience:
Possession of a master’s degree or higher from an accredited college or university with
course work higher education, educational administration, educational research or related
field. Minimum five years’ experience as a college administrator in areas associated with
research and planning or the equivalent.
Working Conditions:
 May be required to work a flexible workweek which includes day and evening hours and
occasional weekend assignments and may be assigned to any district location.
 Duties are primarily performed in an office environment, at a desk or at a computer.
 The incumbent will experience interruptions while performing normal duties during the
regular workday.
 The incumbent will have contact, in person or on the telephone, with executive,
management, supervisory, academic and classified staff and the general public.
 Work requires travel to other offices or locations to attend meetings or conduct work.
Physical Demands:
 Typically may sit for extended periods of time.
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Operates a computer keyboard.
Communicates over the telephone and in person.
Regularly lifts, carries and/or moves objects weighing up to 10 pounds.
Special Qualifications:
Evidence of a sensitivity to and understanding of the diverse academic, socioeconomic, cultural,
and ethnic backgrounds of staff and students and to staff and students with disabilities.
04/15