Habitat for Humanity of Monroe County Board of Directors Agenda May 3, 2011 1. 2. 3. 4. Catch the Spirit (5 minutes)— Approval of Minutes/Staff Reports (3 minutes) Partner Family Waiting List/Partnership issues (15 min.)-Rebecca Strategic Planning 50 minutes a. Retreat Follow Up 5. Treasurer’s Report (4 minutes) a. Monthly Financials 6. New Business (5 minutes) a. AmeriCorps Resolution to accept 6 AmeriCorps positions - 2 for Restore, 4 for office/construction. 1 Habitat for Humanity of Monroe County Board of Directors March 1, 2011 In Attendance: Aaron Stolberg; Andy Allard; Tharp, Angela M; Beth Ellis; Malinowski, Claire Elizabeth; John Ambler; JT Forbes; Kerry Thomson; Kristin Bogue; Arnold, Randy J.; Megan Niese Absent: Robel, Lauren Kay Catch the Spirit Catch the Spirit— Kerry Approval of Minutes/Staff Reports John motioned to approve minutes, Angela seconded; all approved Strategic Planning—Board Involvement (Meagan) Kudos to Meagan for her strong plan for cultivating prospects (see plan) Meagan asked board members to reach out to two assigned prospects each month and/or make thank-you calls to new/big donors Strategic Planning—Donor Survey Results (Angela) Presentation slides to be sent to board members by Angela; send any follow-up questions to anzahn@indiana.edu Treasurer’s Report (Andy) Nothing extraordinary, all good: Excess funds, so opened new account to diversify; $3.6M compared to $3M last year, so nice growth P9: Note IHCDA grant plus contract labor, which is included 2x per year P11: Great news on restore; bottom line last year was 48K, so 44K increase this year (largely due to Larry and Noma, including innovative donation pick-ups in neighborhoods like Hyde Park) New Business—2011 Habitat International Quality Assurance Agreement (Kerry) Doing everything in agreement, but board members must review once per year Section 6, Q41: we are at 29.6% this year and shouldn’t go over 30% (guiding principle only) JT. motioned to approve agreement, Randy seconded; all approved. New Business—Family Selection (Kerry) All approved the Cielo-Pani family All approved the Tenorio/Aca-Jimenez family 2 New Business—Board Retreat, April 10 (Kerry) Working on location; will take place 12-6 p.m. Old Business—House Repurchase, People’s Court (Kerry) Previous family deselected due to debt-to-income ratio, which was too high Have two other possibilities, and board must decide if affiliate wants to buy back the home Two strong prospects in the pipeline. Beth motioned to buy back the house IF we have a family in the pipeline who will accept it, JT seconded; all approved Other (Kerry) Heads up: Affiliate is advocating against county land use plan because only 15% of lots would be buildable, so Kerry will go to government meeting tomorrow to speak out 3 Habitat Balance Sheet Mar 31, 11 ASSETS Current Assets Checking/Savings 1002 · Monroe Bank Checking 1005 · CD 1006 · Monroe Bank Shop 1007 · First Financial - checking 1008 · First Financial - Money Market 1111 · IU Credit Union checking 1112 · IU Credit Union money market Total Checking/Savings 104,580.98 35,513.53 1.00 35,010.65 250,080.39 5.00 200,063.97 625,255.52 Accounts Receivable 1107 · Hilary Kirk 1110 · AR- Restore 1100 · Mortgages Receivable 1105 · Unamortized Disc on Mortgage Total Accounts Receivable 2,155.38 226.14 3,523,861.30 1,491,961.96 2,034,280.86 Other Current Assets 12000 · Undeposited Funds 26,073.50 1200 · Inventory 1201 · Supplies 5,000.00 1210 · Grocery Coupons 2,923.00 Total 1200 · Inventory 7,923.00 1250 · Prepaid Expenses 1252 · Prepaid AmeriCorps 1250 · Prepaid Expenses - Other Total 1250 · Prepaid Expenses 8,625.00 10,826.25 19,451.25 1300 · Land for Development E. Thorton Dr. 1008 E. Thorton Dr. 30,000.00 1004 E. Thorton Dr. 30,000.00 Total E. Thorton Dr. 60,000.00 14th & College 303 W. 13th St. 33,500.00 922 N. Woodburn Ave. 33,500.00 4 902 N. Woodburn Ave. 33,500.00 918 N. Woodburn Ave. 33,500.00 313 W. 13th St 33,500.00 307 W. 13th St 33,500.00 908 N. Woodburn Ave. 33,500.00 Total 14th & College 234,500.00 Diamond St. property 231,223.00 Cedar Chase - 34 lots - 15 used 437,821.48 Total 1300 · Land for Development Total Other Current Assets Total Current Assets 963,544.48 1,016,992.23 3,676,528.61 Fixed Assets 1400 · Fixed Assets 1401 · Automobiles 2008 Montana 7,681.45 2011 Silverado 18,500.00 1401 · Automobiles - Other 13,850.00 Total 1401 · Automobiles 40,031.45 1413 · Trailer 2011 Trailer 4,885.00 1413 · Trailer - Other 8,002.28 Total 1413 · Trailer 12,887.28 1441 · Buildings Campbell House 722/724 Lindbergh Total 1441 · Buildings 1442 · Bldg Improvements 1451 · Computers & Equipment 101,228.06 75,106.36 176,334.42 19,464.00 8,267.71 1461 · Office Equipment Cannon Image Runner 2525 Total 1461 · Office Equipment 1490 · Accumulated Depreciation Total 1400 · Fixed Assets 4,475.00 4,475.00 -40,626.19 220,833.67 5 Total Fixed Assets 220,833.67 Other Assets 1500 · Investments - Land Not For Sale Total Other Assets TOTAL ASSETS 17,615.45 17,615.45 3,914,977.73 LIABILITIES & EQUITY Liabilities Current Liabilities Accounts Payable 2100 · Accounts Payable Total Accounts Payable 781.83 781.83 Credit Cards Lowe's -1,666.81 Chase 1,990.57 Total Credit Cards 323.76 Other Current Liabilities 2120 · Homeowner Escrows - MFS -898.75 2105 · Accrued Vacation Payable 25,932.09 2110 · Home Deposits 22,066.00 2200 · Payroll Liabilities 2108 · Accrued Pension 181.26 2107 · Accrued Payroll taxes 883.84 2106 · Accrued Payroll Total 2200 · Payroll Liabilities Total Other Current Liabilities Total Current Liabilities 8,867.56 9,932.66 57,032.00 58,137.59 Long Term Liabilities 2600 · Long Term Notes Payable 2658 · SHOP , #103025 1,029.25 2668 · SHOP 2005 #121054 4,269.00 2670 · SHOP 2005 #122016 1,441.00 2672 · SHOP 2005, #123011 3,665.00 2678 · SHOP 2006, #131079 11,180.00 6 2680 · SHOP 2008, 151039 17,500.00 2682 · SHOP 2006, #132034 30,000.00 2645 · AAR 2009-1,#50580 NP Flexcap 2647 · Flexcap 2009- reserve -10,586.22 2645 · AAR 2009-1,#50580 NP Flexcap - Other 138,274.02 Total 2645 · AAR 2009-1,#50580 NP Flexcap Total 2600 · Long Term Notes Payable Total Long Term Liabilities Total Liabilities 127,687.80 196,772.05 196,772.05 254,909.64 Equity 3000 · Opening Bal Equity 3100 · Unrestricted Net Assets Net Income Total Equity TOTAL LIABILITIES & EQUITY 841,392.86 1,993,645.48 825,029.75 3,660,068.09 3,914,977.73 7 Habitat Income Statement Mar 11 Jul '10 - Mar 11 Ordinary Income/Expense Income 4100 · Contributions 4104 · General Contributions 4105 · Churches 0.00 7,876.47 4101 · Individual 5,985.47 314,470.78 150.00 76,788.31 1,450.00 9,539.66 7,585.47 408,675.22 19,851.28 212,188.08 27,436.75 620,863.30 0.00 274,337.00 0.00 274,337.00 4602 · Cost of Grocery Coupons -2,408.25 -21,389.25 4601 · Sales of Grocery Coupons 2,635.00 21,802.50 0.00 20.00 226.75 433.25 4701 · Rental Income 375.00 2,965.00 4704 · Rebates 800.00 6,400.00 4102 · Businesses 4103 · Organizations Total 4104 · General Contributions 4106 · House Sponsors Total 4100 · Contributions 4300 · Home Sales 4301 · Home Sales Total 4300 · Home Sales 4600 · Fund Raising Income 4603 · Sales of Fundraising Inventory Total 4600 · Fund Raising Income 4700 · Other Income 4705 · Refunds 0.00 245.96 4706 · Interest Income 209.02 695.68 4707 · Miscellaneous 13.00 310.88 0.00 3,657.18 1,397.02 14,274.70 4810 · The Home Depot Foundation 0.00 24,000.00 4803 · SHOP Grant 0.00 120,000.00 4806 · City of Bloomington 0.00 312,500.00 4700 · Other Income - Other Total 4700 · Other Income 4800 · Grant Income 4807 · Softwood Lumber 4808 · IHCDA grant 0.00 53,035.16 1,192.48 294,319.75 8 4809 · Other Grants Total 4800 · Grant Income Total Income 0.00 5,000.00 1,192.48 808,854.91 30,253.00 1,718,763.16 0.00 69,106.02 Cost of Goods Sold 5200 · Construction Materials Costs 5300 · COGS - Lot, Land 5205 · Site Prep 279.80 32,647.39 19,220.24 183,228.32 5220 · Mechanical/Plumbing/Electrical 8,009.61 76,615.92 5250 · Other Construction Costs 6,425.83 68,618.70 Total 5200 · Construction Materials Costs 33,935.48 430,216.35 33,935.48 430,216.35 -3,682.48 1,288,546.81 0.00 703.78 5210 · Foundation/Floor/Frame/Roof Total COGS Gross Profit Expense 6005 · Auto and Truck Expenses 6005.1 · registration 6005.2 · repairs 0.00 1,194.16 6005.3 · fuel 168.55 2,513.07 6005.4 · auto insurance 937.45 2,786.45 1,106.00 7,197.46 Total 6005 · Auto and Truck Expenses 6010 · Bank Fees & Service Charges 611.65 2,679.17 6015 · Business Licenses and Permits 0.00 7.14 6020 · Closing Costs/Credit Check, Etc 41.93 2,097.19 6025 · Computer Support 59.25 4,945.60 6030 · Construction Tools & Supplies 6035 · Contract Labor 6042 · Fees 74.44 7,402.00 3,025.00 16,900.80 786.72 2,601.77 92.61 2,287.07 255.79 2,990.95 18.75 18.75 367.15 5,296.77 5,865.76 19,320.79 635.79 6,003.14 0.00 36.85 6045 · Hospitality 6046 · Meals and Entertainment 6047 · Volunteer Expenses 6045 · Hospitality - Other Total 6045 · Hospitality 6050 · Insurance 6060 · Interest Expense 6061 · Misc Expense 9 6065 · Mortgage Service Fee 774.00 7,194.00 6070.1 · Copier Maintainence 179.77 408.19 6070.2 · Supplies 209.35 1,468.26 32.38 636.77 421.50 2,513.22 28,633.30 280,943.66 6086 · 401K Expense 7,253.53 7,253.53 Total 6080 · Payroll Expenses 35,886.83 288,197.19 1,180.57 7,961.13 65.78 9,731.41 6095 · Professional Fees 0.00 10,372.00 6097 · Public Relations 0.00 2,520.34 6100 · Rentals, Etc - Events 20.00 8,082.50 6105 · Repairs and Maintenance 23.35 1,435.05 6110 · Taxes 0.00 -1,732.65 6120 · Tithes & Missions Expense 0.00 33,801.60 6070 · Office Expense 6070 · Office Expense - Other Total 6070 · Office Expense 6080 · Payroll Expenses 6081 · Salaries & Wages 6090 · Postage & Freight 6091 · Printing 6125 · Training -960.00 7,197.01 1,245.29 4,142.64 6150.1 · Natural Gas 223.09 796.92 6150.2 · Electric 6130 · Travel 6150 · Utilities 233.09 2,121.10 6150.3 · Water & Sewer 20.61 168.27 6150.4 · Cellular Phones 183.26 2,083.06 6150.5 · Internet 149.90 779.55 6150.6 · Telephone 217.90 1,664.04 1,027.85 7,612.94 52,258.86 463,517.06 55,941.34 825,029.75 55,941.34 825,029.75 Total 6150 · Utilities Total Expense Net Ordinary Income Net Income 10 ReStore Balance Sheet Mar 31, 11 ASSETS Current Assets Checking/Savings 1100 · Cash and Cash Equivalents 1101 · Petty Cash 1102 · United Commerce 1100 · Cash and Cash Equivalents - Other Total 1100 · Cash and Cash Equivalents Total Checking/Savings 150.00 236,419.05 124.03 236,693.08 236,693.08 Other Current Assets 1210 · Other Current Assets 1211 · Prepaid Expenses 2,889.99 Total 1210 · Other Current Assets 2,889.99 Total Other Current Assets Total Current Assets 2,889.99 239,583.07 Fixed Assets 1300 · Fixed Assets Net 1301 · Cars and Trucks Isuzu 1301 · Cars and Trucks - Other 40,074.00 2,200.00 Total 1301 · Cars and Trucks 42,274.00 1311 · Warehouse & Construction Equip 23,750.00 1361 · Office Equipment 1362 · Acc Dep-Office Equipment Total 1300 · Fixed Assets Net Total Fixed Assets TOTAL ASSETS 649.99 -285.00 66,388.99 66,388.99 305,972.06 LIABILITIES & EQUITY Liabilities 11 Current Liabilities Other Current Liabilities 2200 · Sales Tax Payable 2509 · Due HfH Total Other Current Liabilities Total Current Liabilities Total Liabilities 2,098.71 226.14 2,324.85 2,324.85 2,324.85 Equity 3000 · Opening Bal Equity 2,269.04 3300 · Retained Earnings 199,187.93 Net Income 102,190.24 Total Equity TOTAL LIABILITIES & EQUITY 303,647.21 305,972.06 12 ReStore Income Statement Mar 11 Jul '10 - Mar 11 Income 4100 · Contributions 4110 · Individuals 0.00 1,301.56 Total 4100 · Contributions 0.00 1,301.56 500.00 500.00 54.59 161.46 0.00 1,306.58 4751 · wall/floor/paint 0.00 5,757.92 4752 · plumbing 0.00 5,632.41 4753 · cabinets/furniture 0.00 28,101.96 4754 · doors/windows 0.00 9,139.11 4755 · building materials 0.00 12,970.35 4756 · hardware 0.00 2,064.48 4757 · appliances 0.00 9,254.60 4758 · miscellaneous 0.00 2,085.92 4200 · Grant 4706 · Restore Interest Income 4740 · Other Income 4750 · ReStore Sales 4759 · electrical/lighting 0.00 7,045.58 -252.54 -714.96 31,975.18 175,694.56 31,722.64 257,031.93 32,277.23 260,301.53 32,277.23 260,301.53 0.00 16,397.20 1,592.06 1,592.06 10,088.19 81,655.00 11,680.25 99,644.26 8128 · Advertising 323.00 7,098.25 8140 · Building Repairs & Maintanence 708.75 5,448.90 8202 · Contract labor 953.34 14,666.26 8250 · Computer Exp 19.75 1,428.00 4770 · Over/short 4750 · ReStore Sales - Other Total 4750 · ReStore Sales Total Income Gross Profit Expense 8000 · ReStore 8010 · Salary Expense 6081 · Salaries and Wages Expense 6086 · Pension Expense 8010 · Salary Expense - Other Total 8010 · Salary Expense 13 8258 · Credit card fees 322.70 3,582.07 8320 · Dues and membership fees 0.00 190.00 8335 · food and lodging 0.00 1,110.67 13.58 304.34 0.00 559.80 8341 · Food for volunteers 8400 · Hospitality 8420 · Insurance 639.82 639.82 8510 · Office Supplies 174.98 1,640.07 8525 · Other Expenses 0.00 129.74 8540 · Postage and Delivery 0.00 10.70 8550 · Printing and Reproduction 0.00 829.20 8615 · Rent 0.00 298.99 226.14 1,744.20 8730 · Travel 8740 · Utilities Cell Phones 101.42 173.46 Electric 1,150.30 4,909.24 Internet 59.95 538.59 Natural Gas 522.12 2,088.28 Water & Sewer 188.15 1,591.02 8670 · Telephone 124.26 1,115.94 2,146.20 10,416.53 329.35 2,256.36 0.00 516.26 489.55 489.55 0.00 535.92 Total 8750 · Vehicle Expense 818.90 3,798.09 8760 · Waste/Haul off 687.97 4,571.40 18,715.38 158,111.29 18,715.38 158,111.29 13,561.85 102,190.24 Total 8740 · Utilities 8750 · Vehicle Expense Fuel Repairs & Maintainence 8130 · Automobile insurance 8131 · Plates & Registration Total 8000 · ReStore Total Expense Net Income 14 Volunteer and Family Services Report Board Meeting for May 2011 Rebecca Mankowski Homeowner Payments As of April 23, we have 20 families who are one month late (more than 15 days but less than 45 days late). We have two families who are two months late (45-70 days late) on payments. Hilary Kirk (formerly Rice) is still in a trial period agreement with us and is paying as agreed. Family Selection /Partner Family News The Family Selection Committee will meet on April 23rd and will have zero families to recommend. We did not accept applications in April and will resume on May 1st. Money Management classes are going well with the final class scheduled for April 30th. I attended the National Habitat conference in Atlanta. It was very inspiring to see the collective work of affiliates throughout the world. Did you know that every 24 hours, 150 Habitat for Humanity homes are built? There were many other impressive statistics like that one. It is great to work for an organization that has such a big impact on affordable housing. Dedicated 3 homes at the beginning of April. We will be partnering with Old National Bank to receive HOP funds. I have been collecting information from the homeowners so we can apply for funds as soon as they are available. There has been a delay and we will not be able to close now on the 7 hoses until at least the end of May. Prepping for this has consumed much of my time this month. Held a class for the 7 families preparing to close to help them understand all of the documents they will be signing. Angel Montgomery is no longer in the Habitat program due to a lack of partnership. Partner Family Story from Susie: Angela Dobbs, a partner family who lives with her parent’s in Vincennes has consistently driven up to Bloomington since being accepted into our program. She has come out on Saturdays and during Midweek! She is constantly looking for ways to get hours. In the past couple of weeks she has done sweat equity in our office, Restore, and the job site. In just a few short weeks she has almost a total of 50 hours. Volunteers/Other 15 Volunteer and food donor Jen Hart stepped up in a big way and arranged for food for our two spring break groups. Thanks to Jen, both groups enjoyed a hot lunch on site every day they were here. The two groups seemed to enjoy their time here and helped us out tremendously. I met with reps of our web hosting company at the conference and we are ready to add our volunteer orientation tours to the calendar. We will be able to have on-line sign ups for our next build starting in June (we have filled up most of the spots until that time) 16 Board of Directors Report: Marketing and Communications / Development May Report 2011 Public Relations and Meetings: Monroe County Commission 3-2-11 Public Hearing for County Commissioners (County Land Use Plan) City Council – Bloomington 4-20-11 Presented a “check” for the tax payments made by Habitat homeowners (Kerry and Trish) Superbowl 2012 3-21-11 Conference call with NFL and Superbowl Indianapolis committees to discuss how Habitat’s status as an “approved partner” could be used to promote affordable housing during the Indianapolis Superbowl in 2012. SPEA Service Corp 4-29-11 Spoke at SPEA Service Corp luncheon event about Habitat’s experience in the program Chamber of Commerce 3-30-11 Attended Governor’s Luncheon hosted by the Bloomington Chamber of Commerce. House to Home Radio Show 4-13-11 Focus on Women Build during WGCL radio Development 3-5-11 Taji Gibson (Women Build) 3-16-11 Don and Kathy Hollinger (MTHS) 3-26-11 Meg Barrett (Women Build) 4-21-11 Brenda Lewis (MTHS) Activity update: Website o Finalizing customization for volunteer calendar o The volunteer calendar will also be a repository for all Habitat-related events (as mentioned during the strategic planning retreat). Development o Working on my initial list of contacts to cultivate. More than halfway through contacting them for initial meetings. o Created a “Phase I Solicitation” list for asking for funds for the capital campaign. Kerry is starting with the first few donors. o LYBUNT mailing (donors who have given last year but unfortunately not this year) sent out and has brought in $800 to date. This has not been done before and the ROI shows this is a worthwhile appeal. We will do this annually. Events o Dancing with the Celebrities – May 21st at the Buskirk Chumley. Rick Notter (Northwestern Financial Mutual) is dancing on behalf of Bloomington High School North Habitat for Humanity. Tickets are $25 each and BHSN will be leading the fundraising efforts for this event. o Women Build Giving Society Launch event – May 1st 4-6 p.m. Hosted by Ann St. John. Invitations are for past WB committee members, team leaders, and special donor prospects. Goal is to recruit donors for the giving society and to celebrate 10 years of Women Build. PR Team 17 o Top 10 “Habifacts” list is developed and the team is discussing priorities for how to use these messages in our communications and donor/volunteer “touchpoints.” 18 Construction Manager Board Meeting of May 3, 2011 Prepared by Tom Boudreau Current construction: # #107 # 106 #108 #109 #110 #111 Family Trish Vosekas Melissa Wright Hanna Pollock Vicki Blair & Lanny Summers Mariana Morales Faith Wright Work Completed Notes House completed except for rear porch. Partner Family moved in. Drive & sidewalk poured. 908 Woodburn Ave. Interior complete with floor covering, drive and sidewalk poured, house siding completed, shed not yet installed, 902 Woodburn Ave. Interior complete with floor covering, drive and sidewalk poured, house siding completed, shed not yet installed. 918 Woodburn Ave. Interior complete with floor covering, drive and sidewalk poured, house siding completed, shed not yet installed. 313 W. 13th Street Interior of house painted, cabinets set, trim 90%, siding 90% complete. Vinyl flooring installed. 307 W. 13th Street Lot cleared, foundation done, floor system complete. 3251 Sedona Ct. Sponsor: Whirlpool Dedication: Oct.2 Mortgaged Sponsored Dedication April 2, 2011 Mortgaged Sponsored Dedication April 2, 2011 Mortgaged Sponsored Dedication April 2, 2011 Mortgage Sponsored Dedication June 11, 2011 Women Build I Dedication May 21, 2011 19 #112 Emanuel Segura & Blanca Reyes Lot cleared, foundation dug and started. 3253 Sedona Ct. Women Build II Dedication May 21, 2011 20 Noma Maier, ReStore Manager Board Report for March and April, 2011 Westwoodlands, LLC has temporarily halted the first phase of construction of its development plan, leaving our parking lot a challenge. The construction has required ReStore staff to re-route traffic to our donation intake area and main parking/pick up area, and we continue to work on appropriate, affordable signage to inform our customers that we are open and direct them to our donation intake area. Larry Pejeau continues to research new building options. I am working with Susan Hernandes, an architect, who is volunteering her time to provide space planning services as we anticipate our move to a new building. I hired Chris Caudell as our half time AmeriCorps service member to serve as a Volunteer Assistant in our Donation Intake area. Chris will take over the supervision of the donation intake volunteers to allow Larry Pejeau, our Sales and Acquisitions Manager to make more donor calls. Through Experience Works, an agency which provides seniors aged 55+ with job training and job experience; I have hired Alyn Soo-Eiler to serve as ReStore Office Assistant. This position is paid for by Experience Works with ReStore providing training and supervision. This position will provide much needed office support to ReStore staff. The fire marshal re-inspected the store on Wednesday, March 9, 2011. All deficiencies noted during his February inspection were corrected to his satisfaction. The City of Bloomington’s HAND department and ReStore will collaborate with the City to provide an alternative to discarding usable items during two grant sponsored neighborhood cleanups later this spring. The neighborhoods selected for clean up are Broadview and Crescent Bend. H2H planning continues to move forward. Habitat volunteers will make up 15% of the total volunteers needed for sorting and day of sales activities on August 20, 2011. We continue to do targeted neighborhood pickups. In April, our target neighborhoods were Hoosier Acres and Spicewood Larry and I attended the HFH National Conference in Atlanta March 22-25, 2011. Gross sales for March totaled $34,117.57 Up from $24,6338.72 from the same period last year. March average daily sales were $1,483.37 (through March 29) Up from $1,014.11 for the same period last year. Gross sales for April total $24,333.95 (through April 23) Up from $18,327.03 for the same period last year. April average daily sales were $1,351.89 (through April 23) Up from $916.35 for the same period last year. 21