Agenda
Sacramento ASTD Board Meeting
February 26, 2013
This meeting will be conducted via web conference
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Attendees: Tina Shaw, Bruce Winner, Tom Moore, Judy Isaman, Dennis Wade, Larry Hiner,
Lawrence Hiner IV,
Absent: Beth Kang, Tyler Wade, Art Cruz, guest Bill Hovey
Speaker/Person
Tina Shaw
President
Tina/Bruce
Bruce/Tom
Bruce/Tom/Tina
Tina
Tina
Tina
Tina
Tina
Bruce
Topic
Time
Welcome, Call to order / Opening Remarks
1) Approve November minutes
2) Support staff report – January – 32 hours –
spreadsheet details available on request
3) Need to discuss hiring the New ASTD Sacramento
Assistant.
a.
Timeline
b.
Next steps
c.
Ideas
4)
Request for funds for CA State Govt.
recruitment member recruitment event
5)
CSUS CCE “Educational Partner” Presentation
6) Go Daddy Renewal - FYI
7) PayPal Security Update - FYI
8) D&O Insurance - group opportunity through ASTD
National
9) Board Meetings – live versus virtual discussion
10) Regional ASTD Chapter Call Update
45
minutes
NOTES: 1) No minutes from November; agreed to have Tyler send them out for
review to the Board before next meeting.
2) Discussed change in reporting of time due to time it would take to track in the
manner being used in the past; full disclosure available in spreadsheet available
upon request. This spreadsheet is sent to Bruce with the monthly invoice.
3)Discussion regarding new Virtual Admin; wage starting at $25/hour, recommend
moving to $30 and then $35 after 6 mo-1yr if successful. Bruce moved to begin
hiring process with sourcing from the Board referrals; Dennis seconded. Bruce will
find subcommittee and get documents together to start the process. Motion
carried.
1
4) Discussion about State Agency Trainer member recruitment. Bruce and Tom will
partner with Dennis about next steps. Seems like there is opportunity for a positive
ROI to do this, and it will be a learning experience for us. May not happen, but
looking at April to do this.
5) Skipped by mistake; see notes in wrap up section at the end.
6) Go Daddy will be renewed. Cost is $28.56 for TWO years.
7) Advised of the new PayPal Security requirements of adding security questions.
This is being done for all PayPal users, not just for ASTD.
8) Discussion on D&O insurance. This covers directors and officers from “wrongful
acts” and provides for defense costs should a claim be made against us. Now that
we are involved in hiring, this is a good time to consider this type of coverage. Bruce
noted that we have grown in size and complexity, and that this coverage makes
sense now, especially with the lower group price available through National ASTD.
Motion to go forward with group policy through National at $462 a year; motion
carried. Tina will contact National to get the ball rolling on this one.
9) Discussion about virtual versus live Board meetings. Judy lives in Auburn, but
works downtown. Would be willing to do live meetings in the downtown area. Dennis
thinks there should be a mix; maybe 4 live per year and the rest virtual. Dr. Larry;
in the past it was two virtual and then a live meeting. Bruce; it’s kind of been loosey
goosey in the past. Might be good to have one in the Spring with volunteers to build
succession plans. Agreed to do April and October as live meetings, in addition to
Board retreats in Jan and July.
10) Discussion regarding Regional call, CORE – National/Local member % ratio going
higher each year until it hits 50%. Need further discussion on CORE and how much
effort we want to put towards National Membership drives, but out of time. Carry
over to next meeting.
Judy Isaman
State of the Coffer –
5
Finance
NOTES: Budget forecast sent via email. Actuals will be sent when ready. Forecast is
to have positive cash flow for the year. Notes added for clarity and history within the
spreadsheet.
Tom Moore and
1) Review of January and February Program
10
Bruce Winner
2) Preview of the year (slide show)
Programs
NOTES: Slide show is on the website for 2013 Programs. February was a very
successful month. Evals all averaged 4+. Dos Coyotes was very inexpensive and
people loved the food.
Beth Kang
Not able to attend
0
Special Events
NOTES:
Dennis Wade
Membership activities report
5
Membership
NOTES: We have 12 members who have renewed this year, and 7 new members,
net loss of 3. We had 219 members on New Year’s Eve and we currently have 216
members. Heather is doing the welcome calls and calling those up for renewal that
have not yet renewed. UPDATE: See snipit from website taken this evening:
2
Dr. Larry Hiner
Communication activities report
5
Communications
NOTES: Looking for a reliable way of doing webinars or virtual meetings. Also
discussed ASTDSAC LinkedIn Group; being careful about who is allowed to join and
that promotional postings are moved to the promotional section.
Lawrence Hiner IV
Marketing activities report
5
and Art Cruz
Marketing
NOTES: We have had two paid advertisements from Vignettes eLearning for a total
of $600. Also some email exchanges about website updates.
Tyler Wade
Update on Training Fundamentals
10
Special Projects
NOTES: Not on call. Bruce; dates confirmed with CSUS CCE; has materials to begin
promoting it. Tyler will handle getting the facilitators.
ASTD Board
Open discussion/wrap up and close
5
CSUS CCE Partnership discussion
NOTES: CSUS CCE Partnership doc sent out by Bruce via email. Many benefits to
the Chapter including financial, increased membership and increased exposure to
students going through their Train the Trainer program.
2013 ASTD Sacramento Board Meetings (schedule subject to change)
February 26, 5:30-7:00 pm, Virtual
March 26, 5:30-7:00 pm, Virtual
April 23, 5:30-7:00 pm, Los Rios CCD
May 28, 5:30-7:00 pm, Virtual
June 25, 5:30-7:00 pm, Virtual
July 20, 9 am – 12:30 pm, Board Retreat Los Rios CCD or ???
August 27, 5:30-7:00 pm, Virtual
September 24, 5:30-7:00 pm, Virtual
October 22, 5:30-7:00 pm, Los Rios CCD
November 19, 5:30-7:00 pm, Virtual
3