POSITION DESCRIPTION
Subject: Division Treasurer
Reports
Division Chair, DMC
To:
Date: Draft
Number: PD.05
Position The Division Treasurer is an elected position that is a voting member of the
Description Division Management Committee The Division Treasurer functions as the Chief
Financial Officer of the Division, managing all fiduciary functions at the Division
functional level. The treasurer deploys and maintains all financial reporting
processes, monitors and controls spending to be within Division Councilapproved budgets and processes payments for appropriate approved and
documented expenses, and makes recommendations on short- and long- term
Division cash investments and vehicles for doing so.
Term Two years - Jan 1 to Dec 31.
Specific 1. Maintains and submits all financial reports according to the TCC Key Dates
Duties and
Calendar.
Responsibilities
2. Coordinates banking activities with the ASQ Financial Accounting
Representative.
3. Appoints one or more deputies, if desired, and delegates duties to these
deputies as approved by the Division Management Committee. Deputies shall
be regular members of the Division.
4. Provides timely reports on Division income and expenditures to the Division
Audit Committee in preparation for the annual Financial Audit.
5. Authorizes, approves and reviews check requests (for appropriateness and
coding) written by Division officers or other appropriate individuals. The
Treasurer should approve all check requests except when he/she is the
requester. If the Treasurer is the requester, the Chair should be the approver.
6. Maintains an accurate record of all receipts and disbursements. Ensure all
payments are made per invoice terms and ensure bank accounts do not
become overdrawn.
7. Forwards monthly, to the Division Accountant at ASQ Headquarters, all
financial information necessary for timely and accurate financial statements.
8. Participates in the development the operating budget for the upcoming year
with the assistance of the current Chair, incoming Chair and PAR Task Group
Coordinator. The operating budget must be approved by the Division
Management Committee and submitted to the Division accountant and the
TCC deputy according to the Key Dates Calendar.
9. Monitors the rate of expenditures compared to the budget (including a balance
sheet and statement of revenue and expenses; in addition to the reconciled
bank statements), advising the Division Management Committee of any
exceptional or notable conditions and significant variances.
10. Reports to the Division accountant, within thirty (30) days of a Division
sponsored event, all revenue and expenses related to conferences,
educational courses and seminars. If a Deputy Treasurer is responsible for the
financial reporting of a conference, course, seminar, etc., the treasurer must
contact him/her to ensure the financial reporting is forwarded to the Division
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POSITION DESCRIPTION
Subject: Division Treasurer
Reports
Division Chair, DMC
To:
Date: Draft
Number: PD.05
accountant within thirty (30) days of the activity's completion.
11. Forwards the Division's financial records to the successor at the end of the
term.
Qualifications 1. Maintains regular membership of the Division and Society in good standing.
2. The individual must be able to be bonded in an amount set by the Society
Board of Directors.
3. Individual has the total support of his or her employer. If not, the individual has
the financial resource and personal time available to regularly attend and
actively participate in Division affairs.
4. The candidate must have served the Division or Society in some leadership
capacity and performance must have been acceptable for a minimum period
of one year.
5. Individual expresses interest in, and commitment to, serving the Division in a
voluntary management capacity.
6. The candidate appears to have the best interest of the Division and Society at
heart and will not knowingly enter into a perceived/potential conflict of interest
situation.
7. Other requirements as deemed appropriate by Division management.
Time 6 -8 hours per month (outside of division and executive committee meetings)
Commitment
Resources LSW.05
Finance
Division Treasurer Leader Standard Work
http://asq.org/member-leader-community/keytasks/finance/index.html
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