Monthly Meeting Minutes: June 2nd, 2012
Call to order - 9:00 am, Sarah Cheesman
Attendance – Sarah Cheesman, BJ Perkins, Mark Mahoney, Tom Zemlin, Mark Maki, Stefanie Mulqueeny,
Mary Bowyer, Jo Benson, Wendy Autio, Jodi Naylor, Cathy Nelson, Connie Tsuchiya, Steve Neuman, Amy
Jore, Phil McDonald
Introductions Approve May 5th Meeting Minutes: Motion – Mark Mahoney , Second – Tom Zemlin. Motion approved
unanimously.
President’s Report
Sarah sent around thank you notes for Booster Association. Reminder that there won’t be a July monthly
meeting – next meeting is August 4th.
Announced that BJ Perkins will be VP/President Elect for 2012-13 year.
Thanks individuals – BJ Perkins, Ken Ericson, Dan Kurtz for Lacrosse concession efforts and Nancy and Amy
for their extra efforts on the annual budget.
Guest Speaker
Elizabeth Mahoney spoke about Friends Forever and Y’s Act activities. Executive Committee will donate
their meeting Volunteer Shares to Friends Forever.
Treasurer’s Report
Steve reviewed Profit & Loss Budget vs. Actual reports. To date, have made $223,629.23, $25,000 more
than estimated. To date, have spent $160, 501.99, $22, 330.01 less than estimated.
2012-2013 Budget
 Budget is effective August 1st, 2012 thru July 31st, 2013. Reviewed main Committee area budgets;
Communications – this Committee will be expense only, not splitting out revenue generated from
specific Committee areas (ie Sponsorships, Activity Pass sales, Spirit Store, etc.)
 Concessions – explained budget estimating from year to year largely based on # of games in the fall.
New this year; need new cheese machines ($800).
 Activity Passes – new this year; we are going to offer 5-punch student passes for use at single games
(similar to when we sold single tickets). Amy is investigating an alternative printing option for these
passes so that we can print more cost effectively (as we may not know how many of these we’ll
need).
 Sponsorships – new this year; we are going to have raffle contests during football games, meet and
greets with Mike Grant and including sponsor form/reply envelopes in Homecoming football game
program
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Spirit Store – new this year; new POS systems for both stores ($1,600) and tearing out
shelves/cupboards in order to add more display area (replace shelves/cupboards with grids for
display). Jodi is doing research on reconfiguring the store (requiring construction and larger
expense), nothing included in the budget for this year.
Vote on 2012-2013 budget: $187,564.50. Amy Jore made motion to approve budget, BJ Perkins
second, approved unanimously.
Communications
Amy talked about Key Dates document – guidelines/key dates for all Committees within the Booster
Association. Amy now has full access to update the EPHS Booster Association website so will continue to
update on demand. Would like to add more product features for Spirit Store on website.
Spirit Store
Jodi talked about youth products – ordering t-shirt tri-packs, etc. Also talked about opportunities to sell
spirit wear to elementary schools.
Scholarships
Mark talked about 2012 Scholarships – had 28 applications. We normally choose five recipients, this year
six recipients were chosen. Because we had $5,000 in the budget for these scholarships, recipients received
$850 each versus $1,000. For 2012-13 year, we will move up the date for scholarship applications so that
there’s more time to review scholarships. Mark is going to review the scoring matrix as well to ensure we’re
grading each candidate on the same merits.
Student Activities
No representatives.
Sponsorship level discussion
Tom talked about new level – Diamond level at $5,000 and above. Also discussed new matrix of options for
each sponsor level. Steve Neuman made a motion to approve Diamond level sponsor, Mark Mahoney
second, approved unanimously. Talked about MSBN advertising – include our top sponsor logos on the
website and provide talking points for announcement at games.
Tom asked for help with making calls to business sponsors.
Misc. discussion
 Stefanie Mulqueeny suggested talking to new Superintendent about signage in stadium.
 Connie Tsuchiya talked about new band trailer
Phil McDonald made a motion to adjourn meeting, Tom Venable second.
Meeting adjourned at 10:25.
Respectfully submitted,
Amy Jore, VP/Communications
EPHS Booster Association