Monthly Meeting Minutes: May 5th, 2012
Call to order - 9:00 am, Sarah Cheesman
Attendance – Sarah Cheesman, Dan Lusk, Tom Zemlin, Mary Donlon, Mike Mulqueeny, Stefanie
Mulqueeny, BJ Perkins, Wendy Autio, Connie Tsuchiya, Mark Maki, Keith Anderson, Nancy Schmitt, Nancy
Frischmon, Amy Jore, Shelley Kaufman, Tom Venable, Mark Mahoney
Approve March 23rd Meeting Minutes: Motion – Amy Jore, Second – Nancy Frischmon. Motion
approved unanimously.
President’s Report/Sarah Cheesman:
Thank you for volunteering, honor commitments for 2012-13 year – let people know if you’re not able to
fulfill your responsibilities.
Housekeeping items;
 Volunteer Shares sign-in at each meeting
 Monthly meeting agenda – let Sarah know about what you need to discuss (updates only, not a
committee meeting at monthly meetings) at the monthly meetings
 Have groups come in to talk about their activities at Monthly Meetings
 2012-13 contact list, monthly meeting and org. chart provided by Amy Jore
Robotics team presentation: three members (Blake, Alex and Shawn) of the team and Marketing mentor
(Susan) talked about their team competitions, team structure (students and adult mentors from
engineering, design and marketing). Spend approximately $20,000 per competition so need fundraising
opportunities.
Treasurer’s Report/Nancy Frischmon:
Nancy presented financials. Requested that Officers/Committee Directors use expense forms when turning
in receipts for reimbursment. Annual budget info. from Committee Directors due May 21st. Budget sent out
electronically before June 2nd, will vote on budget at June 2nd Monthly Meeting.
Communications/Amy Jore:
Amy is working with EP News and Bob Noyed to start educating families earlier about the Booster
Association. Other efforts to education incoming families; recent article in EP News, 2-page flyer created for
new/incoming families for May 11th PTO meeting, informational letters sent to all CMS 8th grade students by
Activities Office.
Spirit Store/Mary Donlon:
Winding up and winding down; inventory for 2012-13 school year, meeting with new vendors (Nike, Under
Armour,etc.). New items for next year – adding more youth sizes for triple pack shirts, ramping up sales for
youth in general. End of year inventory coming up, unpacking, pricing during summer to get ready for the
upcoming school year.
Volunteer appreciation afternoon – 10% off for store volunteers, cake and coffee in April.
Activities Office/Nancy Schmitt:
Waiting on envelope return from CMS (sends blank envelopes to CMS 8th grade students, has the students
put on back of envelope what activities they’d be interested in). Will send Booster Association informational
letter end of May for coaches to send out to incoming students.
Nancy Frischmon (on behalf of John Lawton)/Booster Invitational:
Nancy reported raised $700 in Concessions, $400 for t-shirt sales.
Dan Lusk/Ford Event:
Ford brought 10 cars, 151 people test drove cars, raised approx. $3,000.
Tremendous opportunity for Metropolitan – advertised in Booster Association April newsletter, letter from
Conn, flyers posted in businesses, EP News, Sun Current ads. Groups made 5% of earnings ($150 per
group).
Suggestion to hold similar event at Eaglefest in August. Tom Venable will talk to Ford to see if we can do
this again in the fall.
Mark Mahoney/Activity Passes:
Mark updated that they’ve made $1,280 Lacrosse sales (PAC meetings and first two double headers),
$47,105 total sales for the year (not including boys basketball and Spirit Store).
Mark Mahoney & Keith Anderson/Scholarships:
Applications were due on May 3rd. Stefanie, Keith and Nancy Schmitt are reading applications. Received
approx. 20+ applications. Scholarships will be chosen by mid-week. Scholarships awarded at May 17th
awards ceremony. Mark, Keith, Sarah and Amy will attend awards ceremony.
Keith is going to forward key dates for Scholarships to Mark and Amy (Amy will add to key dates calendar).
Sarah Cheesman /Senior Party discussion:
Sarah went over Senior Party donation history. Donation was previously included in annual Recognition
budget. For the 2011-12 school year, the donation amount was not included in the annual budget.
Executive Committee met in April to discuss. Executive Committee recognized that there are other items,
such as key chains and recognition breakfasts. Recommendation is to modify the bylaws to reflect including
these items in the Recognition annual budget going forward.
Motion passed to approve adjusting the by-laws Tom Venable made motion, Mark Mahoney seconded.
Motion passed unanimously.
Motion passed to approve $700 donation for 2012 Senior Party. Nancy Frischmon made a motion, Sheeley
Kaufman seconded. Motion passed.
Meeting adjourned at 10:16am.
Respectfully submitted,
Amy Jore, VP/Communications
EPHS Booster Association