2015
FRATERNITY/SORORITY
DEAN'S TROPHY APPLICATION
To:
Chapter Presidents and Advisors
From: Katelin Rae, Assistant Director, Fraternity and Sorority Life
Re:
2015 Dean’s Trophy Application
Please find the attached application and directions below for Dean’s Trophy.
Directions and Application Requirements:
The application is divided into five categories in accordance with our Fraternity and
Sorority Life Core Values.
I.
Academic Excellence
II.
Social Justice and Selfless Service
III.
Leadership
IV.
Brotherhood/Sisterhood
V.
High Social Standards
Each section should begin with a narrative about how your chapter integrates this core
value into their programs, plans, etc.
Please complete each section of this application, and attach supporting documentation
as requested. Your application covers the period from September 2014 through December
2015. *With the new changes to awards timeline, this period will reflect three semesters
and then transition fully to the calendar year of review for 2016 awards.
Save each section separately as a PDF and submit the completed application to Katelin
Rae by email at usdfraternityandsororitylife@gmail.com no later than 5:00pm on January
15, 2016. Please title each document with your chapter/organization and the award
section as follows: Organization_2015Academic; Organization_2015SJSS;
Organization_2015Leadership; Organization_2015Brotherhood/Sisterhood;
Organization_2015HighSocialStandards
Please remember that each section of the award is judged by a different faculty or staff
member. If information overlaps sections, please be sure to list it in each area it appears.
Each section of the application must have a cover sheet with the following information:
•Name of Fraternity/Sorority
•Name of Person Completing Application
•Your organization’s core values listed and defined. Chapters have the option to
expand on these values to how they are practiced here at USD.
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•Chapter President Validation and Advisor Validation
 Please send an email to usdfraternityandsororitylife@gmail.com with
the final application from both parties stating the following: I have
read the information in the attached application, and I attest to the
accuracy and truth of the information to the best of my knowledge.
Supporting Documents
Winners will be selected by a judging panel of faculty and administrators. In addition to
the application that organizations submit, a copy of the following items will be included
for the judge’s to review:
 Membership Roster Information
 Grade Report (Fall 2014, Spring 2015, Fall 2015)
 All Greek Discipline Board sanction letters from September 2014 through
December 2015
 Chapter Leadership Rosters for Panhellenic Council, IFC Council, Order of
Omega Greek Honor society, and Greek Discipline Hearing Board Officers
Scoring, Presentations and Late Applications
Points deducted in each section based on judicial misconduct will be at the judges’
discretion.
In addition to the written application, presentations are integrated into the final
recognition of the Dean’s Trophy. This is a change recommended by the 2015 Greek
awards revision task force and approved by FSL/SLIC administrators.
After initial review by the judges, three sorority finalists and three fraternity finalists
will be invited to present on their organization and how they integrate the USD Greek
core values into their work. These presentations may highlight the achievements the
chapter thinks are their most significant based off their chapter contribution and the core
values of USD fraternity and sorority life. Presentations will be open to the community,
so that members of the community can support the organization. Presentations will be
scheduled in February prior to the Greek Awards event and additional details will be
provided to organizations invited to present and to the USD fraternity and sorority life
community.
Trophies will be awarded at the annual Greek Awards Event, scheduled for February 24,
2016 from 6-8pm. The President of each fraternity and sorority should plan on attending the
Awards event.
PLEASE NOTE: Late applications will not be accepted. Incomplete applications will not
receive the maximum point value possible in each section that is incomplete. All judges’
decisions are final.
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2015 Dean’s Trophy Application
Section I.
ACADEMIC EXCELLENCE -- 200 points possible
This section should begin with a narrative about how your chapter integrates this Core Value into
their programs, plans, etc.
CHAPTER SCHOLARSHIP PROGRAMMING
Please attach an outline of your chapter's scholarship programming offered September
2014-December 2015. Include incentive programs, remedial programs, programs for new
members, probation programs, tutoring for members, study tables, study skills
workshops, etc.
CHAPTER CULTURAL PROGRAMMING
Please attach an outline of your chapter's cultural programming offered September 2014December 2015. Include chapter programs on theatre, music, art, dance and literature.
INTELLECTUAL GROWTH PROGRAMMING
Please include any other programs or experiences that your chapter offered September
2014-December 2015 that contributed to members’ intellectual growth. Detail the
program, dates, attendance, etc.
Section II.
SOCIAL JUSTICE & SELFLESS SERVICE -- 200 points possible
Each section should begin with a narrative about how your chapter integrates this Core Value
into their programs, plans, etc.
PERSON HOURS SPENT ON COMMUNITY SERVICE
List below all community service projects undertaken by your chapter members
September 2014- December 2015. Indicate the number of chapter members involved in
each project and the number of hours each chapter member worked. Multiply the
number of members involved by the number of hours each member worked to reach a
total number of person hours for each project.
PROJECT
# of MEMBERS
HRS EACH
TOTAL
SERVICE TO THE UNIVERSITY OF SAN DIEGO BY YOUR CHAPTER
Please list below any service projects, which your chapter undertook in September 2014December 2015 to provide service to or to raise money for the University of San Diego.
DATE OF PROJECT
PROJECT DESCRIPTION
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DOLLARS RAISED FOR CHARITY
List below any fundraisers conducted by your chapter during Fall 2014, the number of
dollars raised and the beneficiary for each project. Attach a copy of
a letter from the charity verifying receipt of your donation. * This information will be
collected in the USD Spring 2015 and Fall 2015 Semester report. Please attach a copy of a
letter from the charity verifying receipt of your 2015 donations.
BENEFICIARY
DATE OF PROJECT
DOLLARS RAISED
DIRECT-BENEFIT COMMUNITY SERVICE PROGRAMS
List below all community service projects undertaken chapter-wide during the Fall 2014
semester in which your members worked personally with individuals in the community
to provide "hands on" service. * This information will be collected in the USD Spring
2015 and Fall 2015 Semester report.
DATE OF PROJECT
PROJECT DESCRIPTION
INNOVATION IN COMMUNITY SERVICE
List below which of the above community service projects were new for your chapter
September 2014- December 2015. Explain a bit more about each of these projects.
PROJECT
EXPLANATION
COMMITMENT TO SUSTAINABILITY
List below areas where the chapter has demonstrated excellence in or commitment to
any of the areas of sustainability (energy conservation, alternative transportation, etc.)
Section III.
LEADERSHIP -- 200 points possible
Each section should begin with a narrative about how your chapter integrates this Core Value
into their programs, plans, etc.
MEMBERS HOLDING ELECTED AND APPOINTED ASSOCIATED STUDENTS
POSITIONS DURING September 2014-2015
List below any active members of your chapter holding Associated Students elected or
appointed positions during September 2014-2015.
MEMBERS HOLDING APPOINTED TORERO PROGRAM BOARD POSITIONS
DURING September 2014-2015
List below any active members of your chapter holding Torero Program Board
appointed positions during September 2014-2015.
MEMBERS PARTICIPATING IN REGISTERED STUDENT ORGANIZATIONS
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List below any active members of your chapter participating in student organizations.
Please indicate if they held offices in student organizations during September 2014-2015.
MEMBER
ORGANIZATION
OFFICE HELD
MEMBERS PARTICIPATING IN OTHER UNIVERSITY LEADERSHIP
OPPORTUNITIES
Please list below any of your active members who participated in each of these
programs during September 2014-2015. (Examples: Resident Assistant, SEARCH leader,
Emerging Leader, Peer Advisor, etc.)
MEMBERS
UNIV. LEAD OPP
SEMESTER
ATTENDANCE AND PARTICIPATION OF MEMBERS IN THE USD
LEADERSHIP EXPERIENCES
List below the members of your chapter who attended student development programs
during September 2014-2015. (Examples: Ultimate Greek Adventure retreat, Greater
Than Yourself retreat, SEARCH retreat, Social Justice Retreat, AFLV West conference,
Men’s Retreat, EMPOWER retreat, etc.)
MEMBERS
UNIV. LEAD OPP
DATE (MONTH, YEAR)
NATIONAL/INTERNATIONAL OR REGIONAL LEADERSHIP CONFERENCES
List below members attending national and regional leadership conferences, which were
sponsored by your national/international fraternity/sorority.
MEMBERS
CONF. ATTENDED & DATE
OTHER NATIONAL/REGIONAL LEADERSHIP EXPERIENCES
List members and experiences attended. (Examples: UCSD Excel, UIFI, LeaderShape,
ACUI, etc.)
MEMBERS
CONF. ATTENDED & DATE
Section IV.
BROTHERHOOD/SISTERHOOD -- 200 points possible
Each section should begin with a narrative about how your chapter integrates this Core Value
into their programs, plans, etc.
CHAPTER PROGRAMS
List chapter programs/aspects during the last academic year that are designed for the
development of brotherhood/sisterhood. How does your organization encourage
individual development and growth? (Examples: Little Sister/Little Brother Programs,
Movie Night, New Member/Sophomore events, etc.)
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COMMUNITY BROTHERHOOD/SISTERHOOD ACTIVITIES WITH OTHER USD
FRATERNITIES/SORORITIES
List below any activities (excluding those sponsored by IFC/Panhellenic) in which you
participated with at least one other USD fraternity or sorority during the Fall 2014
semester. Include exchanges, educational programs, philanthropy events, academic
activities, etc. * This information will be collected in the USD Spring 2015 and Fall 2015
Semester report.
ACTIVITY & DATE
OTHER ORGANIZATIONS
ALL-GREEK ACTIVITIES
List below any all-Greek activities in which your chapter participated during September
2014- December 2015, including Greek Week.
ACTIVITY
DATE
INTER-SORORITY/INTER-FRATERNITY SPORTS
List below any intramural sports in which your chapter fielded a team, and which
semester:
NATIONAL/INTERNATIONAL CONNECTION
List any national or regional awards received by your chapter during the last academic
year or during Summer 2015.
NAME OF AWARD & DATE REC'D
NATURE OF AWARD
CHAPTER FEATURES IN NATIONAL/INTERNATIONAL PUBLICATIONS
Under documentation in this application, please include copies of any national
fraternity/sorority publications, which feature your chapter or members of your chapter.
Indicate on the copy the date of publication and the name of the publication.
CHAPTER CONNECTION WITH ALUMNI/ALUMNAE:
List below any chapter programs held for, and with alumni during September 2014December 2015. Attach newsletters, agendas, programs, invitations, etc. to document
the programs.
PROGRAM
DATE
ADVISOR APPRECIATION PROGRAM
List below activities and events, which your chapter held to appreciate and recognize
chapter alumni-alumnae advisors during September 2014- December 2015.
EVENT
DATE
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Section V.
HIGH SOCIAL STANDARDS -- 200 points possible
Each section should begin with a narrative about how your chapter integrates this Core Value
into their programs, plans, etc.
CHAPTER ACCOUNTABILITY
What are your chapter’s values? How does your chapter hold members accountable
when members do not meet the high social standards set by your organization? Or by
the Greek community?
NEW MEMBER EDUCATION PROGRAM
Attach a description of your new member education program. This section of the
documentation is limited to three pages, printed on both sides.
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