Telephone No. 2643400 (Civil) No. 167/G/126 Office of the Cantonment Board Meerut dated 25 Mar,2015. To, 1. The Director General, DE Govt of India, Min of Defence, Raksha Sampada Bhawan, Ullan Battar Marg, New Delhi. 2. The GOC-in-Chief, CC 1, Mahatma Gandhi Marg, Lucknow Cantt. 3. The Principal Director, DE Central Command, 17, Cariappa Street, Lucknow Cantt. 4. The GOC, Meerut Sub Area, Meerut Cantt. 5. Smt Shipra Rastogi, Vice President 6. Brig. Jaspal Singh, SEMO, Ex-Officio Member 7. The DM, Meerut. 8. The DEO, Meerut Circle, Meerut. 9. Dr. DN Yadav, CEO, Member/Secretary, 10. Col Subodh Garg, Nominated Member 11. Col AK Vaid, Nominated Member 12. Lt. Col. Atul Puthia, Nominated Member 13. Shri Rakesh Tyagi, GE (South), Ex-Officio Member 14. Shri Prem Kumar, Elected Member 15. Shri Ajmal Kamal, Elected Member 16. Smt Beena Wadhwa, Elected Member 17. Smt Shashi, Elected Member 18. Shri Dinesh Goel, Elected Member 19. Shri Jagmohan, Elected Member 20. Smt Mamta Gupta, Elected Member Special Invitees: 1. Shri Rajendra Agarwal, Hon’ble MP 2. Shri Munquad Ali, Hon’ble MP 3. Shri Satya Prakash Agarwal, Hon’ble MLA Subject : MINUTES OF ORDINARY CANTT BOARD MEETING. Sir/Madam, In accordance with provision of section 43(2) of Cantt Act, 2006, minutes of Ordinary Cantt Board meeting held on 24.03.2015 at 1200 hours in the office of the Cantonment Board Meerut is forwarded herewith please. Yours faithfully, Encl: As above Sd/-xxx (Dr. D.N. YADAV) CHIEF EXECUTIVE OFFICER, MEERUT CANTT. Minutes of the Ordinary Cantt Board meeting held on 24.03.2015 at 1200 hours in the office of the Cantonment Board, Meerut. Following were present: 1. Maj Gen Sunil Yadav, YSM, GOC 2. Smt Shipra Rastogi 3. Dr. D.N. Yadav, CEO 4. Col Subodh Garg 5. Col A.K Vaid 6. Lt. Col Atul Puthia 7. Shri Rakesh Tyagi, GE (S) 8. Shri Prem Kumar 9. Shri Ajmal Kamal 10. Smt Beena Wadhwa 11. Smt Shashi 12. Shri Dinesh Goel 13. Shri Jagmohan 14. Shri Mamta Gupta President Vice President Member Secretary Member Member Member Ex-Officio Member Member Member Member Member Member Member Member Following members were absent: 1. 2. 3. 4. 5. Brig Jaspal Singh Shri Pankaj Yadav, DM Shri Rajendra Agarwal, Hon’ble MP Shri Munqad Ali, Hon’ble MP Shri Satya Prakash Agarwal, Hon’ble MP Ex-Officio Member Member Special Invitee Special Invitee Special Invitee On the commencement of the meeting PCB whole heartedly thanked the members of the Board for their co-operation during their tenure and expressed satisfaction that within the available budget and financial resources the Board provided better civic amenities in Cantt area with all co-operation of the members. He also thanked the media for projecting correct and balance picture on various issues. He hoped that outgoing members will continue to render their services in the best interest of the public. 64. OATH To administer oath of office and secrecy in accordance with the provisions u/s 17 of Cantonments Act, 2006 to Shri Pankaj Yadav, District Magistrate, Meerut on becoming Member of Cantt Board Meerut. 64. Resolution: Deferred as Shri Pankaj Yadav, DM could not attend the Board meeting. 65. GENERAL ELECTION TO THE CANTONMENT BOARD MEERUT To consider election programme for holding general election to the Cantonment Board Meerut. Board is informed that the Govt of India, Min of Def (DG DE Delhi Cantt) has notified Ward No. 7 as reserved for SC category and Ward No. 1, 2 & 6 as reserved for women candidates. The PD DE, Central Command vide letter No. 11034/Election/ 2015/Cantt/6 dated 10.03.2015 has directed to draw up election programme for holding the election on 17.05.2015 as notified by the Govt of India vide SRO 06 (E) dated 05.03.2015 in accordance with the Cantonment Electoral Rules, 2007 & the Cantonments Act, 2006. The detailed election programme is put up on the table alongwith relevant gazette notifications and letter of the PD DE are put up on the table. Board may consider and take suitable decision in the matter. 65. Resolution: Considered the draft election programme placed on the table and approved for holding general election of the Cantonment Board Meerut on 17.05.2015 as notified by the Central Govt as per programmed detailed below. The same be got published in accordance with Rule 20 of Cantonment Electoral Rules, 2007. The election will be held through Electronic Voting Machines as already resolved by the Board vide CBR No. 430 dated 09.02.2015 for which the Election Commission of India has accorded approval through DG DE. ELECTION PROGRAMME 2015: MEERUT CANTONMENT 1. Date of proclamation of notice under rule 20 of Cantonment Electoral Rules, 2007 01-04-2015 (Wednesday) 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. Last date for filing application for 04.04.2015 (Saturday) up to 4:00 inclusion of names in the Cantt Electoral P.M. before the expiry of 3 days Rolls (Rule 19 (2)) after the public notice issued under Rule 20 Date of publication of notice inviting 04.04.2015 (Saturday) after 4:00 objections on fresh applications for P.M. enrolment Rule 19 (3) Last date of receipt of objection under 07.4.2015 (Tuesday) up to 4:00 Rule 19 (3) P.M. within 3 days of notice inviting objections Date of hearing of appeals and objections 08.04.2015 (Wednesday) & 09-04by the President Cantonment Board or his 2015(Thursday) 10:00 A.M. nominee Rule 19 (4) Date of filing of appeals against the order of the President’s nominee if the applications and objections had not been heard by the President himself. Rule19(4) read with Rule 16(4) Date of hearing of appeal by the President under Rule19(4) read with Rule 16(4) Date of publication of names included in the Electoral Rolls in accordance with rule 19(5) Date and time of presentation of nomination papers to the Returning Officer (Rule 23) Date of publication of list in Form VII with Notice of time and place prescribed for the scrutiny by Returning Officer (Rule 25) Date, place and time of scrutiny of the nomination papers by the Returning Officer or his nominee Rule 26 (1) Date of appeal to the President Cantonment Board if the nomination papers are scrutinized by the nominee of the Returning Officer (Rule 26 (5) Within 02 days of the decision of the nominee of the President 11.04.2015 (Saturday) up to 4:00 P.M. 13.04.2015 (Monday) 11:00 A.M. in the office of Cantonment Board, Meerut 15.04.2015 (Wednesday) 11:00 A.M. 16.04.2015 (Thursday) 11:00 A.M. to 3:00 P.M. at the Cantt Board Office Meerut. 16.04.2015 (Thursday) at 5:00 P.M. at the Cantt Board Office Meerut 17.04.2015 (Friday) 11:00 A.M. at the Cantt Board Office Meerut Within 2 days of the decision of the Returning Officer’s nominee 21.04.2015 (Tuesday) (19-04-2015 & 20-04-2015 being holidays). 22.04.2015 (Wednesday) at 11:00 A.M. at the Cantt Board Office Date of hearing of appeals by the President Cantonment Board Rule 26(5). Date of withdrawal of candidature without forfeiture of the security deposits in Form VII-A (Rule 27 (1) 77. If the nominations were scrutinized 18.04.2015 (Saturday) before 4:00 P.M. at Catt Board Office by the Returning Officer himself. `15. 16. 17. 18. 19. (b) If the nominations were scrutinized by the nominee of the Returning Officer Date of publication of notice in form VII (B) of the names the persons whose nominations have been withdrawn (Rule 27 (3]) Date of publication of declaration of candidates returned un-opposed and publication of list of candidate contesting the election in each ward, in form VII-C (Rule 31 (1) Date and time of allotment of symbols [Rule 31 (4)] Date and time of poll under Rule 39 Counting of votes and declaration of results by the Returning Officer (Rule 48 & 51) 23.04.2015 (Thursday) before 4:00 P.M. at Cantt Board Office. 23.04.2015 (Thursday) at 4:00 P.M. at the Cantt Board Office. 25.04.2015 (Saturday) at 11:00 A.M. at the Cantt Board Office 25.04.2015 (Saturday) at 11:00 A.M. at the Cantt Board Office 17.05.2015 (Sunday) 8:00 A.M. to 5:00 P.M. 18.05.2015 (Monday) 10:00 A.M. onwards at the Cantt Board Office, Meerut Further resolved that PCB will request the District Magistrate Meerut for nominating an Officer of State Provincial Service for appointment as Returning Officer to conduct the general election of the Cantonment Board. Shri Dinesh Goel dissented. Smt Beena Wadhwa thanked the Board, CEO, staff and press for rendering all co-operation and honour to the Members specially lady members. She also appreciated that the public works executed by the Board are of good quality and the CEO and his staff members have co-operated the members in every way possible. Shri Ajmal Kamal on behalf of all the members of the Board expressed the same views and also thanked the Board, CEO and all staff. PCB informed the Board that he has approved the estimate of approx Rs. 27 lacs for repair/maintenance of West End Road to be undertaken by the GE (S) as it was a very long pending demand of the Board members. 66. FIXATION OF RATES OF VOTER LIST. To consider the fixation of rates of voter list of Cantt Board, Meerut in the light of the General Election to be held on 17.05.2015. Board is informed that voter list of all the eight wards of Meerut Cantt is being got printed for which necessary contract has already been approved by the Board in its meeting held on 26.02.2015. It is estimated that cost of one booklet of voter list of each ward comes to Rs.350/-. Relevant file is put up on the table. Board may consider and take suitable decision in the matter. 66. Resolution: Considered and approved the cost of one booklet of voter list of each ward @ Rs. 350/- per voter list. 67. EXTENSION OF TIME FOR SUPPLY OF STORE ITEMS. To consider report dated 10.03.2015 of Store Keeper regarding extension of time for supply of store items. The Board is informed that the rates for supply of medicine have been approved vide CBR No. 330(21) dated 27.09.2014 and group ‘A’ to ‘G’ general items has been approved vide CBR No. 235 dated 09.06.2014 for the year 2014-15. The supply of medicine is urgent nature to facilitate the OPD at CGH and supply of general items are required urgently time to time in the office. Now the General Election of Cantt Board, Meerut scheduled to be held on 17.05.2015, in these circumstances tender process may not be initiated, hence, time may please be extended till the finalization of tender process. Relevant file is put up on the table. Board may consider and decide. 67. Resolution: Considered and resolved that keeping in view the fact that general election is scheduled to be held on 17.05.2015 and fresh tenders cannot be invited due to enforcement of modal code of conduct, therefore, the existing contract for supply of various items of general stores is extended upto 30.06.2015 on the same rates and same contractors. PCB stated that during the extension period barest minimum purchase of stores be made to carry on essential services being rendered by the Board to the public. Shri Jagmohan stated that the rates of medicines has been reduced due to their objection. CEO explained that in terms of the instructions of the Govt of India, Min of Def (DG DE) & PD DE, Central Command only generic medicines are being purchased through tenders which have lower rates as compared to rates of the same medicines of a branded company. PCB further directed that during the period on barest minimum purchase of medicines, supply of medicines & other items be made to carry on hospital services being rendered by the Board to the public. PCB stated that the system under ECHS may be considered and adopted with required modifications. 68. COMMAND LEVEL SPORTS MEET 2015. To consider conducting of Command Level Sports Meet 2015 and arrangement of said sports meet as decided by the DG DE in the closing ceremony of Sports Meet 2013 at Bareilly. Office report Board is informed that previously the Command Level Sports Meet 2013 was held at Bareilly Cantt from 09.11.2013 to 11.11.2013. In the Closing ceremony of Central Command CB Schools Sports meet 2013, the DG DE declared that Sports Meet 2015 will be held at Meerut Cantt. At that time Cantt Board Meerut was selected as venue to Sports Meet 2015 and the flag of the Shikhar 2015 was handed over to the CEO in the ceremony. Command Level Sports meet is normally held at large scale in which about 1600-1700 students alongwith 200 teachers and officers of all the Cantt Board’s under the Central Command participate. Therefore, conducting of Sports Meet 2015, the following arrangement will be required. Details are as under:1. 2. 3. 4. 5. 6. 7. 8. Booking of Sports Stadium. Hiring of Buses/Taxis Catering Purchase of prizes Boarding & Lodging Lighting & Decoration Stage of opening & closing ceremony of Sports Meet. Cultural programs presented by the Cantt Board Meerut on opening & closing ceremony of Sports Meet 9. Printing of certificates, brochures and stationery etc 10. Making of toilets/latrines/bathrooms 11. Purchasing of sports goods/sports wears/daily routine items (i.e. mugs, buckets, soaps, towels, locks, mosquito coils etc) 12. White washing/painting and normal/major repairing. 13. Engagement of sports officials and judges. The Principal, CAB Inter College has suggested that the Command Level Sports Meet 2015 may be conducted in the first week of November 2015. Approx 8-10 committees require to be constituted. Board is informed that approximate expenditure for arrangement to conduct of said sports meet may be calculated by the Cantt Board officials on basis of previous expenditure of Sports Meet 2013 held at Bareilly Cantt incurred by the Cantonment Board Bareilly. All Cantt Boards contribute the share of expenditure to be incurred in the arrangements except civil works. Relevant file is put up on the table. Board may consider and take suitable decision in the matter. 68. Resolution: Considered and resolved that the Command Level Sports Meet 2015 named Shikhar 2015 be conducted by the Cantt Board Meerut. For this purpose all necessary preparations be started. Meanwhile, the PD DE Central Command be requested to depute a team of Officers to survey the infrastructure available with this Board and give advice for conducting the Sports Meet. Based on the said advice & direction for further decision and arrangement matter may be placed in the next Board meeting after general election of the Board. 69. JUDGEMENTS To read and note the judgments awarded by the PD, DE Central Command Lucknow Cantt in respect of following cases:Sl. No . 1. 2. 3. 4 5 6 7 8 9 Name of Appellant Date of Judgment Notice No./dated Appeal No.116/2013 Smt Darshana Devi W/oLate Shri Om Prakash & others H.No.54 Jublee Ganj B C Bazar, Meerut Cantt Appeal No.123/2014Shri Naresh S/o Shri Pat Ram H.No.115 Naya Bazar, Sadar Bazar, Meerut Cantt Appeal No.124/2014 Smt Kanta Devi W/o Shri Sudershan Lal H.No.211,214,214/AC,Dalmandi , Sadar , Meerut Cantt Appeal No.125/2014 Shri Mukesh S/o Shri Chander Prakash , H.No.334 Kerai Ganj B C Bazar, Meerut Cantt Appeal No. 59/2014 Shri M P Mahajan S/o Shri S S Mahajan & Others H.No.196,196/A, Kerai Ganj , BC Bazar, Meerut Cantt Appeal No. 66/2013 Shri Saurabh Gupta S/o Shri Thakur Dass Gupta & Others House No. 72 Tandel Mohalla B C Bazar, Meerut Cantt. Appeal No. 118/2014 Shri Sunil Mittal S/o Shri Raja Ram ,Bungalow No. 178 Circular Road, Meerut Cantt. Appeal No. 127/2014 ,Shri Krishan Kumar Gupta S/o Late Shri Gauri Shanker Gupta , Bungalow No. 184/part Abu lane Sadar Meerut Cantt. Appeal No. 97/2014 ,Smt Meena Begum S/o Shri Haji Irshad , Plot No. 24-02-2015 No.Misc/379/E7A dated 19.06.2007. Notice u/s 320 has already been issued. No.Misc/846/E7A dated 21.06.2008 24-02-2015 24-02-2015 No.Misc/642/E7A dated 23.07.2007 24-02-2015 No. Misc/995/E7A dated 07-07-2008 23-02-2015 No. Misc/1417/E7A dated 05-11-2007 23-02-2015 No. Misc/1412/E7A dated 05-11-2007 23-02-2015 Misc/180/E7A dated 1501-2010 23-02-2015 93/184/580/E7A dated 28-05-2008 18-02-2015 No. Misc/1349/E7A dated 23-07-2009 10 11 12 13 14 15 16 17 18 19 20 21 1 Handia Mohalla B I Bazar, Meerut Cantt. Appeal No. 98/2014 ,Smt Meena Begum S/o Shri Haji Irshad , Plot No. 1 Handia Mohalla B I Bazar, Meerut Cantt. Appeal No. 72/2014 ,Shri Vinod Jaiswal S/o Shri Tejpal Singh Jaiswal ,House No.314 Kabari Bazar,Sadar , Meerut Cantt. Appeal No. 94/2014 ,Shri Izhar Hussain S/o Late Shri Zahid Hussain ,House No. 274 ,Kabari Bazar, Sadar Meerut Cantt. Appeal No. 53/2014Shri Amanpreet Singh S/o Shri Labh Singh& others ,Bungalow No. 194/part Delhi Road, Meerut Cantt Appeal No. 49/2014 Shri Banwari Lal S/o Shri Govind Ram ,Part of Temple No.2 H.N. 2,2/AB,4,5,7,8 Tandel Mohalla B C Bazar, Meerut Cantt. Appeal No. 55/2014,Smt Savita Devi W/o Sh Ganesh Pd , B.No. 192 Delhi Road, Meerut Cantt . Appeal No. 100/2014, Shri Ansar Ahmed S/o Shri Rashid Ahmed,House No. 328/part Naya Bazar Sadar Meerut Cantt. Appeal No. 47/2014Shri Rajesh Malhorta S/o Chanand Shah , House No. 4 ,Jamun Mohalla B I Bazar, Meerut Cantt Appeal No. 103/2014Shri Dinesh Sharma S/o Late Anand Prakash Sharma,House No. 51 Ganj Bazar, Sadar Meerut Cantt. Appeal No. 71/2014,Shri Sanjay Maheshwari S/o Bhagwat Pd Maheshwari , B. No. 182/part Abu lane Sadar Meerut Cantt.. Appeal No. 116/2014, Shri Raj Kumar S/o Shri Kishori Lal ,House No.9/17 Dholki Mohalla Sadar Bazar, Meerut Cantt. Appeal No. 117/2014, Smt Razeena Khan W/o Late Sh Naseem Ahmed, H. No.270-272/pt Bakri Moh, B I Bazar, Meerut Cantt. 18-02-2015 No.Misc/75/E7A dated 05-04-2008 18-02-2015 Misc/71/E7A dated 0701-2010 18-02-2015 Misc/940/E7A dated 1205-2009 18-02-2015 Misc/512/E7A dated 0303-2009 18-02-2015 Misc/606/E7A dated 1307-2007 18-02-2015 93/192/777/E7A dated 16-06-2008 19-02-2015 Misc/1603/E7A dated 05-09-2009 19-02-2015 Misc/345/E7A dated 1806-2007 20-02-2015 Misc/878/E7A dated 3108-2007 24-02-2015 Misc/793/E7A dated 2008-2007 24-02-2015 Misc/179/E7A dated 1501-2010 26-02-2015 Misc/820/E7A dated 2008-2007 22 23 24 25 26 27 28 29 30 31 32 Appeal No. 119/2014 ,Shri Pawan Kumar S/o Shri Kallu Mal,Shop No. 219/part Ganj Bazar,Sadar Meerut Cantt. Appeal No.114/2014 Smt Anand Batra W/o Hari Kishan Part of H.No.332 Jamun Mohalla BI Bazar, Meerut Cantt Appeal No.126/2014 Smt Mamta Kanojia W/o Late Shri Mohan Lal & Others H.No.182/183 RA Bazar, Meerut Cantt Appeal No.122/2014 Shri Deshraj S/o Ramchander H.No.101 Kabari Bazar, Sadar, Meerut Cantt Appeal No.120/2014 Shri Sanjay S/o Shri Chunni Lal & others H.No. 256 RA Bazar,.Meerut Cantt Appeal No.121/2014 Shri Punit Rastogi S/o Shri Mahender Pal Rastogi H.No.291/294 Part Noonia Mohalla, Sadar, Meerut Cantt Appeal No.128/2014 Smt Sushma W/o Ramesh Dhingra B.No.187 Abulane, Sadar, Meerut Cantt Appeal No.58/2014 Shri Babloo S/o Shri Hari Ram H.No. 433A Tandel Mohalla, BC Bazar,Meerut Cantt Appeal No.60/2014 Shri Vishal S/o Shri Kanhiya Lal H.No.265 Tandel Mohalla, BC Bazar,Meerut Cantt Appeal No.61/2014 Shri Vinod Kumar Gupta S/o Ram Kishan Gupta B.No.208 Westend Road,.Meerut Cantt Appeal No.68/2014 Shri Virender Kumar Garg ,Sh. Devender Kumar Garg Sons of Shri Suraj Prakash H.No.273/274 Maida Mohalla, BI Bazar, Meerut Cantt 26-02-2015 Misc/1490/E7A dated 26-11-2007 28-02-2015 Misc/685/E7A dated 3107-2007 28-02-2015 Misc/987/E7A dated 0707-2008 28-02-2015 Misc/996/E7A dated 0707-2008 09-03-2015 Misc/1407/E7A dated 05-11-2007 09-03-2015 Misc/241/E7A dated 2404-2008 09-03-2015 Misc/311/E7A dated 0902-2010 09-03-2015 Misc/1491/E7A dated 26-11-2007 10-03-2015 Misc/167/E7A dated 1301-2010 10-03-2015 Misc/2248/E7A dated 30-12-2009 10-03-2015 Misc/2264/E7A dated 30-12-2009 The above appeals have been Disposed-of by the Appellate authority, HQ CC, Lucknow Cantt. It is recommended that notices u/s 320 of CA 2006 be issued to the offender for removal/demolition of the unauthorized construction within seven days from the receipt of the notice. Complete files with relevant record placed on the table. Board is requested to consider and take decision in the matter. 69. Resolution: Noted. It is resolved that notice u/s 320 of CA 2006 be issued to the offender for removal/demolition of the unauthorized construction within seven days from the receipt of the notice. Shri Dinesh Goel stated that the judgement at Sr. No. 18 needs to be reviewed as the owner/occupier has applied for composition of the unauthorized constructions. CEO assured that he will look into the matter. Smt Mamta Gupta stated that the judgement at Sr. No. 19 needs to be reviewed as the owner/occupier has filed writ petition in the High Court. CEO assured that he will look into the matter. 70. ESTIMATES ALREADY APPROVED VIDE CBR NO. 246 DATED 09.06.2014 The Board is informed that the proposal for re-carpeting of 08 roads Cantt Fund roads had been forwarded to Dte. DE Lucknow @ 5% above above MES SSR 2010 for grant out of capital assets for development of infrastructure vide this office letter No. 164/E-5/269 dated 24.06.2014 as the same were to be attended being in bad condition: The Board is intimated that the sanction of the above has not been received till date. Some of the above roads have been further deteriorated, causing accidents being in bad condition. Relevant file alongwith the estimates approved by the Board vide above CBR for noting and necessary decisions as deemed fit by the Board is put up on the table. 70. Resolution: Considered and resolved that the subject roads are in very bad condition and further deteriorating day by day and if these roads are not maintained before monsoon they may require double the amount for repairs after forthcoming monsoon. Further the Board found that since the estimates have already been approved by the Board vide CBR No. 246 dated 09.06.2014 but there is acute shortage of funds so only 02 roads i.e. parts of Mall Road be repaired/maintained after incorporating the approved contractors rate i.e. 42% above MES SSR 2010 during the year 2014-15 but before the date of proclamation of election of Cantonment Board Meerut in the public interest as it is not covered with the model code of conduct. These two roads are as under:77. 2. Dense carpeting of Mall Road from Roorkee Rd upto Police Stn Lal Kurti Dense carpeting of Mall Road from Police Stn Lal Kurti upto CDA crossing - Rs. 37,24,209.60 - Rs. 36,97,608.09 Shri Jagmohan dissented stating that the road work is of poor quality and he has already raised objection. CEO stated that after his objection the samples of the work were got checked through the competent agency and the report of the sample test has been found upto mark. Shri Jagmohan again objected and dissented. Smt Shipra Rastogi, VP, Smt Beena Wadhwa, Shri Prem Kumar, Shri Ajmal Kamal, Smt Shashi and Smt Mamta Gupta appreciated the quality of work being executed by the Cantt Board and she thanked the CEO and all the staff involve in supervision. Smt Beena Wadhwa expressed her opinion that the CEE should also be given supervision of the public works as he has not been charge sheeted for the same and quality of work will be better under his supervision. PCB stated that the issue cannot be raised as the matter has already been deliberated and decided in previous Board meetings. Accordingly, the issue is disallowed. 71. EXTENSION OF TIME OF CONTRACT. Board is informed that the general election of Cantt Board, Meerut are scheduled to be held on 17th May’ 2015 due to which tenders cannot be invited for next financial year i.e. 2015-16 commencing w.e.f. 01.04.2015, since some works of urgent nature may be required to be carried out pertaining to conducting election smoothly, as well as maintenance of hospital, Schools, repairing of Culverts, PGLs, dustbins, drains, nalas, electric & water supply, etc if required urgently. Since, tenders may be invited in the month of June after completion of election procedure, in view of the above Board may consider the extension of time to the Board’s approved contractors till the finalization of fresh tenders for the maintenance works on approved for financial year 2014-15. The Board may also approve amounts in all required heads viz Schools/pooling booths, hospital, water supply, PGL, etc. 71. Resolution: Considered and resolved that keeping in view the fact that general election is scheduled to be held on 17.05.2015 and fresh tenders cannot be invited due to enforcement of modal code of conduct, therefore, the existing contracts for maintenance works are extended upto 30.06.2015 on the same rates and same contractors. For this period the Board approved following amount for urgent maintenance & upkeeping of various assets for the period upto 30.06.2015 as under:(i) (ii) (iii) (iv) (v) (vi) Schools & polling boths Hospital Continuity of water supply Upkeeping of roads & road sides Cleaning & maintenance of drain Other misc public improvements & services - Rs. Rs. Rs. Rs. Rs. Rs. 15 10 10 15 15 15 lacs lacs lacs lacs lacs lacs PCB stated that during the extension period barest minimum maintenance of assets & services be made to carry on essential services being rendered by the Board to the public. Shri Prem Kumar wanted to know whether the public works under the MP/MLA funds will be carried out during the general election of the Cantt Board. ADM (F), the rep of DM informed the Board that after enforcement of the model code of conduct no public works from MP/MLA funds can be executed within the limits of the Meerut Cantonment. 72. RE-APROPRIATION OF FUNDS : BUDGET ESTIMATES 2014-15. To consider and approve the re-appropriation of funds from minor head to minor head of the same major head in BE 2014-15 under Rule 21 of Cantt Account Code 1924. OFFICE REPORT : The Board is informed that Cantt Board is the competent sanctioning authority for re-appropriation of funds from minor head to minor head of the same major head. The following re-appropriation of funds are proposed for approval : From From From From From From From B3 (b) Rev. Contingencies to B3 (a) Rev. Estt B2 (b) Tax Contingencies to B3 (a) Rev. Estt E 6(a) Garden Establishment to E6(b) Garden contingency F-1(b) Hospital Contingencies to F1(a) Hospital Estt F4(b) Civil Consy Contingencies toF4(a) civil consy contingency F-5(b)Water Sup Contingency to F5 (a) Water Supply Estt H-5 ( other contribution) to H1(b) Pension Contribution - Rs. 5,00,000 Rs. 4,00,000 Rs. 8,00,000 Rs.10,00,000 Rs.20,00,000 Rs.15,00,000 Rs. 5,00,000 Relevant file alongwith Statement of Proposed Re-appropriation prepared under Rule 20(2) of Cantt Account Code 1924 is placed on the table. Board is requested to consider and approve. 72. Resolution: Considered and resolved that proposed re-appropriation mentioned on the agenda side from minor head to minor head of the same major head is approved under rule 21 of Cantt Account Code, 1924. 73. REVIEW OF CONTRACT OF DOOR TO DOOR GARBAGE COLLECTION IN CANTT AREA, MEERUT. Reference: CBR No. 188 dated 04.03.2014 and CBR No. 385 dated 26.11.2014. To consider review of contract and extension of time for further one year of door to door garbage collection and garbage collection from dustbins and dumping at trenching ground of Cantt Board, Meerut in favour of M/s Agarwal & Co. The rates for the subject work has been approved vide CBR No. 188 dated 04.03.2014 and resolved that progress will be reviewed after 06 months. The Board vide CBR No. 385 dated 26.11.2014 reviewed the performance of firm after 06 month and found satisfactory and extended the work period upto 31.03.2015 which is extendable for another one year as per agreement terms and conditions of tender notice. Now the time given by the Board will be expired on 31.03.2015. Relevant file is put up on the table. Board is requested to consider and decide. 73. Resolution: Considered and resolved that since the agreement of door to door garbage collection is extendable for two years the contract of door to door garbage collection be extended for another period of one year on the same rates and same terms and conditions according to the agreement executed between the Cantt Board and the contractor. 74. SANCTION FOR GRANT OF ARREAR OF DEARNESS RELIEF TO THE PENSIONERS/FAMILY PENSIONERS OF CANTT BOARD, MEERUT Reference Dte of DE HQ Central Command letter No. 43260/UP/DR/PENS/LCP dated 19.01.2015. To consider the sanction under FR 44 with para 14 of the Memorandum of settlement to grant the dearness relief @ 107% of the basic pension w.e.f. 01.07.2014 to the Pensioners/Family Pensioners of Cantt Boards as per UP Govt GO No. 16/Sa-3G.I.-18/Das-2014-301/2000 TC dated 15.12.2014 accorded vide Directorate DE HQ CC letter under reference. OFFICE REPORT It is submitted that the proposal for grant of DR @ 107% of the basic pension to the Cantt Board pensioners/family pensioners w.e.f. 01.07.2014 as per UP Govt GO referred above was forwarded vide this office letter No. 641/A/Pension/23 dated 16.01.2015. The Directorate DE letter under reference has accorded sanction under FR 44 read with the Momorandum of settlement para 14 and Rule 19(b) of Cantt Account Code 1924 @ 107% w.e.f. 01.07.2014 with the direction that the payment of arrears, if any, be regulated strictly in accordance with the terms and condition stipulated in UP Govt GO and only getting it approved by the Board and a copy of CBR be forwarded to the Dte. DE, HQ, CC within month. Board is informed that in compliance of the sanction of the Directorate DE, the pension for the month of Jan 2015 is being paid @ the revised rate of DR 107% of the basic pension and there is financial effect of Rs. 8,86,474/- w.e.f. 01.07.2014 to 31.12.2014 as arrear and monthly increase of pension liabilities will be Rs. 1,62,938/approx. Necessary budgetary provision of above arrears of DR has been made in the Budget Estimate for the year 2014-15 (O) in Budget Head H1 (b). File No. 641/RP/A with the office report is placed on the table. Board may consider and take suitable decision in the matter. 74. Resolution: Noted and approved as the same is not covered under the model code of conduct. 75. MONTHLY ACCOUNTS FOR THE MONTH OF Feb 2015: 2014-15 To consider and approve the accounts of Receipt and Expenditure for the month of Feb 2015. RECEIPT Opening balance as on Ist day Feb 15 Rs.. 3,42,66,153.00 Receipt during the month Feb 2015 Rs. 70,06,616.00 TOTAL Rs. 4,12,72,769.00 Expenditure during the month of Feb 2015 Rs. 2,44,79,896.00 CLOSING BALANCE Closing balance on last day of Feb 2015 Rs. 1,67,92,873.00 PENSION FUND Feb 2015 Feb 2015 TOTAL Expenditure during the month Feb 2015 closing balance on last day of Feb 2015 TOTAL Opening balance as on Ist day Deposited during the month Rs. Rs. Rs. Rs. Rs Rs. 2,76,541.23 10,25,652.00 13,02,193.23 8,59,742.00 4,42,451.23 13,02,193.23 INVESTMENT OF FUNDS Opening balance NIL Encashed/ Invested during Feb 2015 NIL Balance on last day of Feb 15 NIL Summery of Head-wise Receipts and Expenditure during the month of Feb 2015 is enclosed. SUMMERY OF MONTHLY ACCOUNT Feb 2015 OF CANTT BOARD MEERUT RECEIPTS HEAD Amount ( Rs.) House Tax 553617 Water Tax 276595 Toll Tax Conservancy Tax Show Tax 2553600 17203 6820 Hawker Tax 0 Service Charges 0 Pound fee 295 Rent from lease 1008 Temp License fee 62250 Sale of Tree fruits etc 0 Rent from C class land 0 Public Garden Receipt 0 Fee U/s 191, 67B of CA 2006 105179 Cantt Fund Buildings 393425 Military Conservancy 0 Composition fee 22142 School Fee 112440 Hospital Fee 162490 Market fee 472877 Slaughter House Fee 1615 Notice fee 700 Copying fee 3570 Rickshaw Regn fee 0 Trade Licn fee 0 Sale of water ( pipe water charge) 802105 Interest on saving a/c 12495 Other Receipts 101658 Grant from Govt 0 Deposit 1344532 Advance Total 7006616 Opening Balance at 1st day 34266153 GRAND TOTAL 4,12,72,769 EXPENDITURE HEAD ESTABLISHMENT (Salary etc) Amount in Rs. 9533865 PENSION FUND ( Pension, Gratuity etc) A. TOTAL MAINTENANCE WORKS Buildings Repairs School Hospital Roads Drains Water Supply Stores Misc Public Impv (d/w of garden etc B. TOTAL CONTINGENCIES a. General Administration b. Lighting c. Garden d. Hospital e. Conservancy civil f. Military Conservancy g. Water Supply h. Schools i. Legal Exp j. water charges to MES k. Others C. TOTAL TOTAL EXPENDITURE A+B+C Security, Advance, loan TOTAL EXPENDITURE Closing Balance GRAND TOTAL 1162715 10696580 445886 792812 36870 78170 246881 363483 202820 77930 2244852 1370568 470534 1273689 441723 2582703 2321049 1645130 587162 343007 0 26058 11061623 24003055 476841 24479896 16792873 41272769 All vouchers, bills, cash book and monthly account are put up. Board is requested to kindly consider and approve. 75. Resolution: Noted and approved. 76. JUDGEMENTS To read and note the judgements awarded by the PD, DE Central Command, Lucknow Cantt in respect of following cases : Sl Name of Appellant & Address No. 01 65/2014 Sunil Jain & Others S/o Sh Mool Chand Jain-Part of H.No.119-139 Dalmandi Sadar, Meerut Cantt Date of Notice No./date Judgement 16-03Misc/1414/E7A dated 05-112015 07 02 03 04 05 06 07 08 69/2014 Shri Manoj Kumar & Others H.No.239 Part Tanki Mohalla, Sadar, Meerut Cantt 70/2014 Sh Mohd Asif S/o Shri Salimuddin Part of B.No.173 Abu Lane Sadar, Meerut Cantt 129/2014 Shri Rakesh Kumar Yadav S/o Late Shyam Lal Yadav H.No.71 Jamun Mohalla, Lalkurti, Meerut Cantt 130/2014 Smt Jarina W/o Abdul Kalam & Others H.No.104 Part Jublee Ganj, BC Bazar, Meerut Cantt 131/2014Shri Kallu alias Kalu S/o Faqir Chand H.No.350-352 Dholki Mohalla, Sadar Bazar, Meerut Cantt 132/2014 Shri Neeraj Jain & Others H.No.200 RA bazaar, Meerut Cantt 133/2014 Shri Sudhir Kumar S/o Shri Ashish H.No.155-156 Durgabari, Sadar, Meerut Cantt 16-032015 Misc/1299/E7A dated 23-1007 16-032015 Misc/166/E7A dated 13-0110 16-032015 Misc/1818/E7A dated 13-0108 16-032015 Misc/1413/E7A dated 05-1107 16-032015 Misc/1361/E7A dated 31-1007 16-032015 Misc/1488/E7A dated 26-1107 16-032015 Misc/1728/E7A dated 18-1207 The above appeals have been disposed-of by the Appellate Authority HQ CC, Lucknow Cantt. It is recommended that notices u/s 320 of CA, 2006 be issued to the offender for removal/demolition of unauthorized constructions within 07 days from the receipt of the notice. Complete files with relevant record placed on the table. Board is requested to consider and take decision in the matter. 76. Resolution: Noted. It is resolved that notice u/s 320 of CA 2006 be issued to the offender for removal/demolition of the unauthorized construction within seven days from the receipt of the notice. 77.General Points:(i) Smt Mamta Gupta stated that issue of increase of licence fee in respect of LIGH quarters needs to be reviewed. Shri Ajmal Kamal & Shri Jagmohan also wanted to review the matter. Col Subodh Garg stated that the issue cannot be reconsidered until expiry of 03 months. However, CEO informed the Board that the Cantt Board resolution has already been executed and occupants are depositing enhanced licence fee. PCB stated that the matter be placed before the newly constituted Board in its first meeting whenever it will meet after general election. Shri Dinesh Goel dissented stating that the enhancement is reasonable as the other occupants in civil area are paying heavy charges on account of water supply while the LIGH occupants are not charged with water charges though they all are financially well placed. (ii) Shri Dinesh Goel stated that during the ongoing summer season street lights, handpumps be got repaired/maintained in the public interest on priority. Col Subodh Garg stated that the maintenance of street lights points and handpumps should be undertaken under the ongoing maintenance contract. (iii) (iv) Shri Jagmohan raised the issue of irregular house tax assessment revision as no standard formula is being followed and he also stated there is disparity in the assessment. He handed over a written complaint and wanted inquiry in the matter. In the end Vice-President on behalf of all the members addressed the Board and thanked all the officers, staff & media for rendering their cooperation during the tenure of the existing Board. (v) Shri Jagmohan as a last word to the Board stated that he has no personal grudge or issue with any member of the Board and during his tenure as Member of this Board if anybody felt otherwise he/she whosoever should forget. (vi) In the end CEO being Member Secretary of the Board given vote of thanks to the Board and appreciated the co-operation of the elected members during their tenure in rendering public services in the best possible manner within the available financial resources. Sd/-xxx lnL; lfpo Member Secretary eq[; vf/k’kklh vf/kdkjh Chief Executive Officer Meerut Cantt Sd/-xxx dated: 24th v/;{k Nkouh ifj”kn esjB President Cantonment Board, Meerut March’2014