GUIDE AND APPLICATION FORM FOR JOINING EXISTING COMMITMENTS
OF THE ACTION GROUP D4 ON INNOVATION FOR AGE-FRIENDLY, BUILDINGS,
CITIES & ENVIRONMENTS
FOREWORD
Stakeholders who wish to be involved in the European Innovation Partnership on Active and Healthy
Ageing (EIP on AHA), with a view to contribute to the implementation of its Strategic Plan, have an
opportunity to do so through the following means:

by submitting an application to join existing commitments of the six existing Action Groups of
the Innovation Partnership;
 by becoming a Reference Site;
 by getting involved in the Marketplace for innovative ideas.
The aim of this document is to clarify how to become part of the Action Group D4, which is committed
to implement innovative solutions to develop environments that are more age-friendly and promote an
active and healthy living, along the lines described in the Action Plan.
JOINING D4 ACTION GROUP
In response to the Strategic Implementation Plan of the EIP on AHA, the Commission launched its first
invitation for commitments on 4 February 2012, and a second round on 14 January 2013.
As no new invitation for commitments is foreseen in 2014, potential interested stakeholders have the
opportunity to become part of D4 Action Plan on Innovation for age-friendly, buildings, cities and
environments by joining an existing commitment led by a D4 Action Group member.
This possibility is open to both single organisations and groups of organisations joining the same
commitment together. Prospective applicants need to fill-in the application form (see annex 1).
All applications to join the D4 Action Group must include a commitment to support the delivery of one or
more of the key deliverables.
Each new organisation that commits to support and contribute to an existing commitment has to fulfil
the same general criteria and EIP principles (see annex 2), which were requested to stakeholders
applying to the 1st and 2nd invitation for commitments, and to prove their capacity to give a concrete
added value to the existing commitment.

APPLICATION PROCESS
Receiving initial information
Interested stakeholder(s) can contact any member of the D4 Action Group, the European Commission
and the supporting organisation (Funka Nu), with a view of joining and extending an existing
commitment.
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Analysing D4 Action Plan and existing commitments
Before submitting, please obtain more information about D4 Action plan and existing commitments.
1. Consult the D4 Action Plan to obtain general information regarding the D4 Action Areas to which
your commitment shall contribute.
2. Consult specifically the “D4 Action Plan – Annex” and existing commitments to know what
existing commitments your organisation can join.
3. Clarify the content and scope of the commitment you may wish joining with the commitment
leader or a D4 coordinator.
Submitting your commitment
1. The applicant(s) should fill-in the membership application template (see annex 1)
2. You can submit your commitment by sending the below application (annex 1) form to
eibhilin.manning@ec.europa.eu & espen.kristoffersen@ec.europa.eu. Please make sure that you fill in
all of the questions in the Application form.
Evaluating applications
The submitted application form will be assessed by the coordination group of the D4 Action Group in
terms of bringing a meaningful contribution to the delivery of the D4 Action Plan and in terms of meeting
the EIP criteria listed in annex 2. The coordination group of the D4 Action Group will seek also the
opinion and validation from the Commission.
After agreement of the commitment leader to join its existing commitment it will then be discussed with
the commitment leader and validated by the relevant D4 coordinator.
The organisation submitting an application will receive a response within 30 days after the application.
Applications which are favourably assessed will be invited to join the D4 Action Group.
Stakeholders, whose applications do not meet all of the conditions listed above, will be invited to
develop their applications further.
If you need further information
Should you have further questions, please do not hesitate to contact us directly or email:
D4 Action Areas Coordinators:
D4 Working Groups
Name of
Affiliation
Coordinators
& Mailing List
1 Regions & Cities Joan Martin (Louth County Joan.Martin@Louthcoco.ie;
Implementation Actions
Council, IE), Matteo Apuzzo matteo.apuzzo@welfare.fvg.it;
(ASS 5, IT), Roberto Zuffada roberto.zuffada@cnt.lispa.it
(Regione Lombardia, IT)
2 Networks promoting an Anne Sophie Parent (AGE
EU
Covenant
on Platform, BE), Manfred Huber
Demographic Change
(WHO
Europe),
Mariana
Almeida (CIT-A-PE, PT)
D4 New Member Application Form 2014
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annesophie.parent@ageplatform.eu; MHU@euro.who.int;
julia.wadoux@age-platform.eu;
mariana.almeida@ics.ul.pt
April 2014
3 The Spatial Context
4
ICT
&
Environments
Willeke
Vanstaalduinen,
Menno Hinkema (TNO, NL),
Mireia Ferri, Irene MonsonisPaya,
Jordi
Garces
(Polibienestar, ES), Klaus-Peter
Schipper (GeoHIT, CH/DK)
Smart Mireia Ferri, Irene MonsonisPaya,
Jordi
Garces
(Polibienestar, ES), Matteo
Pastorino, Maria Cabrera (LSTUPM, ES)
menno.hinkema@tno.nl;
willeke.vanstaalduinen@tno.nl;
mireia.ferri@uv.es;
irene.monsonis@uv.es;
Jordi.garces@uv.es;
klaus.peter.schipper@usi.ch
irene.monsonis@uv.es;
Jordi.garces@uv.es;
mireia.ferri@uv.es;
mpastorino@lst.tfo.upm.es;
mf.cabrera@upm.es
European Commission representatives:
Eibhilin Manning.
DG Health and Consumers
Unit 02. Innovation for Health and Consumers
eibhilin.manning@ec.europa.eu
Espen Kristoffersen
DG CONNECT
Unit H2. Digital Social Platforms
Espen.KRISTOFFERSEN@ec.europa.eu
Supporting organisations:
Jose Martinez-Usero
Funka Nu
jose.usero@funkanu.se
Laia Pujol
Outsight
laiapujol@thinkoutsight.com
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ANNEX 1. APPLICATION FORM
Part 0: Privacy statement
I have read and accepted the privacy statement (see Annex 3) Yes/No
PART A
DESCRIBE YOUR ORGANISATION AND ITS COMMITMENT/S
ORGANISATION DETAILS
Name
Address (please indicate full address, city
and postal code)
Web site (URL)
Main contact in the organisation:
First name
Last name
Contact’s e-mail address
Please include a backup contact person
(name, e-mail address, phone number)
Country
If you are representing a coalition, please
give the name of the coalition.*
How many partners are in the coalition
(number)?
Please name all the partners in the
coalition. Also mention whether your
coalition partners are already members of
the Action Group.
Type of organisation (please mark with * all
applicable options)
Public health provider
Private health provider
Public care provider
Private care provider
Public housing provider
Private housing provider
Large Industry
SME
Advocacy organisation for care professionals
Advocacy organisation for older people
Advocacy organisation for patients
Advocacy organisation for users
Advocacy organisation for informal care givers
European organisation
Other international organisation
National public administration
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Regional / local administration
Public health provider
Public care provider
Insurance company
Venture capital firms
Research / academia
Transport
Other
Building / housing
Organisation field (please mark with * only
one choice)
Transport
Health
Social
Housing
Pharma
ICT
Other
International
Organisational scope (please mark with *
only one choice)
National
Regional
Please describe your organisation/coalition
and core activities (maximum 200 words)
I have read, understood and accepted the
Guide for Commitment and I agree that all
the added information is correct. (Please
mark with *)
I have read and understood the EIP on AHA
privacy notice. (Please mark with *)
Yes
No
Yes
No
PART B
TO WHICH EXISTING COMMITMENT/S OF THE ACTION PLAN D4 DO YOU WANT TO JOIN?
Please consult the D4 Action Plan and the Annex of tasks of commitments before making your
selection.
Please select the specific existing
Commitment (Activity/Task) that your
organisation would like to join and work
towards.
Actions
Deliverables
Please copy and paste the name of the
organisation and the specific commitment in
the table below.
Please describe for all commitments selected,
how your organisation will contribute to the
commitment (maximum 100 words).
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Please replicate the following example for
each commitment you want to join:
Organisation:
Commitment:
My contribution to the commitment:
Action Area 1 - Implementing Policies and Practices for Regions, Cities and Communities
1-1. To set-up
mechanisms/platforms to
identify and to engage
with the voice of the ‘older
person’ in their region on
an ongoing basis.
1-2. To set-up and activate
stakeholder engagement
mechanisms to coordinate
policies and promote
integrated strategies, and
to influence local, national
and EU policy.
1-3. To populate the
Virtual Network Platform
with examples of good
practices and strategies
implemented locally.
1-4. To explore
opportunities to develop
wider partnerships across
countries, including
funding opportunities and
collaboration on projects /
programmes.
Mechanisms to connect
voice of older people in
place.
Organisation: Include here the name of the
organisation with a commitment you would
like to join.
Commitment: Include here the text of the
specific Activity/Task
My contribution to the commitment: Describe
very briefly how your organisation will
contribute to the commitment/activity/task
Local stakeholder
platforms in place.
A populated
database/repository of
good practices and
strategies.
Trans-national
programmes/projects.
1-5. To identify
opportunities for lifelong
learning for all
stakeholders, older people, Increased participation.
informal carers, healthcare
professionals and the
community at large.
1-6. To promote
awareness within the
general public on Active
D4 New Member Application Form 2014
Public awareness
campaign.
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and Healthy Ageing issues.
1-7. To recognise the
contribution that older
people make to life of the
city/region.
Establishment of a
recognition system.
Action Area 2 – Networks Promoting an EU Covenant on Demographic Change
2-1. Regions are supported
to orientate public policy
A set of principles and
and resource allocation
guidelines adapted to
decisions within political,
the EU context that will
health, economic and
be used as a basis for the
social systems, and to
proposed covenant.
provide more responsive
care delivery.
Through the
2-2. To carry out a a
questionnaire LRAs will
questionnaire to local and
identify their needs and
regional authorities (LRAs)
priority areas for a EU
on the added value of an
initiative on active
EU initiative supporting
ageing such as a
innovative, evidence based
covenant, and gather
and participatory agenew commitments from
friendly solutions such as a
LRAs to promote agecovenant
friendly environments.
TASK CLOSED
2-3. To launch a campaign Reduced fragementation
to gather political support and increased
for the covenant once the
coordinatation among
framework (principles and stakeholders.
guidelines) is finalised.
2-4. To map existing
A comprehensive list of
european and
existing portals that
international portals
contribute to knowledgewhere good practices can
sharing and building
be posted.
synergies.
To build consensus and
2-5. To promote the
to identify the most
formation and set-up of an
appropriate
EU repository/database for
organisation/location to
good practice guidelines.
host the repository.
2-6. To build bridges
Established synergies
between the D4 action and
with several policy
other relevant EU policy
processes.
processes.
2-7. To develop indicators, AFC Indicator Set
Active Ageing Index
indices and supporting
resources for age-friendly
White Book in line with
environments in line with
WHO
WHO framework.
5 Pathfinder Sites
Action Area 3 – The Spatial Context
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3-1. To research and
analyse databases in order
to establish baselines for
development.
Reports, articles.
3-2.
To
undertake
experiments and modelling Reports, articles,
for Urban Design, Housing, modelling tools,
Health & Social Services.
scenarios.
3-3. To advocate and build
awareness.
Extent the number of
stakeholders (potential
SME’s) and networks.
3-4. To disseminate results Results, self-help, policy
in relation to Urban advices,
websites,
Design, Housing, Health & conferences.
Social Services.
3-5. To develop evidencebased
guidelines
and
standards such as: Design
for dementia in hospitals ; Evidence-based
Tourism
and
leisure ; guidelines.
Housing standards for
older people.
4-1. To analyse the state of
the art, reviewing bestpractices and lessons
learnt, detecting gaps and
identifying end user needs
4-2. To define guidelines
and interoperability
standards.
4 – ICT and Smart Environments
D4.1.1. State of the Art
of ICT for Age-friendly
environments.
TASK CLOSED
D4.1.2. “Regional white
paper” on demographic
changes issues and the
role of technologies as a
tool for innovative local
planning of integrated
health and social
services.
D4.1.5. Launch an
intergenerational
working group on gaps.
D4.2.1. Universal criteria
for age-friendly ICTs
devices and systems.
D4.2.2. Process model to
analyse financial and
social risks of ICT
solutions.
4-3. To promote and
undertake knowledge
sharing.
D4.3 Events/Reports of
events development.
4-4. To design tools and
services, integrate and
D4.4 Inventory of
developed solutions,
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adapt existing solutions,
develop new/innovative
solutions.
4-5. To provide training
and skills development.
4-6. To evaluate, test and
pilot new/adapted
solutions
D4 New Member Application Form 2014
integration solutions and
new tools.
D4.5.Report on training
and skills development
for the inclusion of ICT in
Age-friendly
environments.
D4.6.1. Evaluation plans
and framework.
D4.6.2 Evaluation results
consolidation.
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ANNEX 2: GENERAL CRITERIA FOR COMMITMENTS
A. Engagement – underwriting the Partnership and its objectives and criteria, specifically:
(1) demonstrating a clear link towards the Partnership's headline target (HLY), as well as the
three general objectives of the EIP,
(2) identifying key barriers and demonstrating its contribution to overcoming them,
(3) fostering use of innovative solutions by clearly demonstrating the element of innovation in
any of its forms (e.g. product, tools, services, process and social innovation).
B. Inclusiveness and Partnership – widely involving all relevant actors and constituencies:
(1) identifying existing partnering stakeholders and areas of their ongoing cooperation in carrying
out actions, as well as describing the complementarity among all parties,
(2) identifying additional potential partners to cooperate in order to implement an action.
C. Delivery–timely delivery of agreed outcomes/outputs, demonstrated by:
(1) clearly describing a level of substantial contribution, direct or indirect, towards the overall
target deliverable of the D4 Action Plan,
(3) identifying key milestones and indicators to measure progress of the commitment,
(4) defining precise timeline and schedule of the activities contributing to the implementation of
the commitment.
D. Critical mass – sufficient, concrete and measurable resources to carry out the actions of the
commitment, such as:
(1) financial resources,
(2) human resources,
(3) know-how and in kind contributions,
(4) other, e.g. organisation of meetings, engagement of relevant constituencies through
networking, advocacy and leadership, pledges.
E. Advocacy – inspiration and political support for all participants including:
(1) motivating other relevant parties and/or constituencies to be involved in the action,
(2) openness and disclosure of full information about the action and its results,
(3) media campaigns and public presentation.
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ANNEX 3: SPECIFIC PRIVACY STATEMENT
SPECIFIC PRIVACY STATEMENT -EUROPEAN INNOVATION PARTNERSHIP ON ACTIVE AND HEALTHY AGEING –
APPLICATION FOR JOINING EXISTING COMMITMENTS
OBJECTIVE
The objective of this exercise is to receive applications for joining existing commitments of the
European Innovation Partnership on Active and Healthy Ageing (EIP on AHA).
As this online service collects and further processes personal data, it is subject to data protection
rules as established by Regulation (EC) 45/20011.
WHAT PERSONAL INFORMATION DO WE COLLECT AND THROUGH WHICH TECHNICAL MEANS?
Identification Data
 Personal data collected and further processed are only those data which are necessary
for the management of contributions (such as name, surname, profession, postal and email addresses, phone number/fax number, etc.), as well as the views of contributors on
the topics concerned.
 The processing operations on personal data linked to the management of this
consultation are necessary for the functioning of the Commission as mandated by the
Treaties, and more specifically by Articles 5 and 13 TEU and Articles 244 - 250 TFEU.
Technical information
The system uses session "cookies" in order to ensure communication between the client
and the server. Therefore, your browser must be configured to accept "cookies". However,
it does not collect personal or confidential information of any kind, nor any IP address from
your computer. The "cookies" disappear once the session has been terminated.
WHO HAS ACCESS TO YOUR INFORMATION AND TO WHOM IS IT DISCLOSED?
Access to all personal data and information collected in the context of this exercise is granted
through UserID/Password to a defined population of users, without prejudice to a possible
transmission to the bodies in charge of a monitoring or inspection task in accordance with
Community legislation. These users are typically members of the Unit organising the exercise inside
DG SANCO, and DG CNECT, those specifically contracted to work for those units. Personal data is
transmitted to parties which are outside the recipients and the legal framework mentioned in the
framework of evaluating the application to the EIP on AHA D4 Action Group. The European
Commission will not share personal data with third parties for direct marketing purposes.
HOW DO WE PROTECT AND SAFEGUARD YOUR INFORMATION?
Received applications will be recorded in a secured and protected database hosted by the Data
Centre of the European Commission, the operations of which abide by the Commission's security
decisions and provisions established by the Directorate of Security for this kind of servers and
1
Regulation (EC) 45/2001 of the European Parliament and of the Council of 18 December 2000 on the protection of
individuals with regard to the processing of personal data by the Community institutions and bodies and on the free movement
of such data
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services. The database is not accessible from outside the Commission. Inside the Commission, the
database can be accessed using a UserID/Password.
In case your application is not accepted the above only applies.
In the case your application is accepted, the details together with the identity of the contributor,
will be published on the Internet, on the online Marketplace of the EIP on AHA (European
Innovation Partnership on Active and Healthy Ageing), unless the contributor objects to publication
of his/her personal data on the grounds that such publication would harm his or her legitimate
interests. In this case, the contribution may be published in an anonymous form. Otherwise, in the
absence of a legitimate interest to oppose publication of personal data, the contribution will not be
published nor will, in principle, its content be taken into account.
HOW CAN YOU VERIFY, MODIFY OR DELETE YOUR INFORMATION?
In case you want to verify which personal data is stored, have it modified, corrected or deleted,
please contact us using the Contact Information below and explicitly specifying your request.
HOW LONG DO WE KEEP YOUR DATA?
If you application is accepted, your personal data will be part of a list of contact details shared
internally amongst Commission staff for the purposes of contacting you in the future in the context
of subsequent Commission's initiatives regarding the EIP on AHA commitments to the action plan. If
you do not agree with this, please contact us using the Contact Information below and explicitly
specifying your request.
CONTACT INFORMATION
In case you wish to verify which personal data is stored, have it modified, corrected, or deleted, or
if you have questions regarding the information processed in the context of the consultation, or on
your rights, feel free to contact the support team at:
SANCO 02. Innovation for Health and Consumers
and
CNECT.H.2 - Digital Social Platforms
EC-EIP-AHA@ec.europa.eu
RECOURSE
Complaints, in case of conflict, can be addressed to the European Data Protection Supervisor.
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