Asset Disposal Process

advertisement

ASSET DISPOSAL PROCESS

1 All assets to be disposed of must have a completed ‘ Obsolete/Surplus Goods Disposal Form (OSGD) ’ attached (www.tru.ca/purchasing/forms). Ensure the description, condition, and estimated value are detailed and accurate in your estimation. Disposal Forms must be signed by the Department Head.

2 Items coming to the warehouse for temp storage must have the surplus Goods Disposal Form attached and be complete and signed to be accepted.

3 The Warehouse check the goods are all received and match the OSGD form. A copy is sent to Purchasing. Original OSGD form stays with goods.

4 Purchasing evaluate all items for disposal and best course of disposal (least labour for best value outcome). Scrap, Reuse, Disposal, BC Bid, other etc.

5 Purchasing evaluate the asset for liability issues: computers must be cleared of data, TRU logo’s must be removed, etc

6 Vehicles must have keys and gas cards handed-in to Purchasing. Facilities remove TRU logo and vehicle registrations are ready for transfer/disposal

7 The following table is a guide only. Every item may be unique and therefore requires estimated value and appropriate disposal review.

ASSET ASSESSMENT AND DECISION TABLE:

Assessment

Steps

Step one:

Step two:

Step three:

Step four:

Step five:

Est Value

Keeping a useful asset within TRU is best value

No $ Value

Individual items under $10.00 value

Individual items

Under $10.00 value

Items over

$10.00 through this process

Disposal Process

Recycle within TRU. Is there another department or faculty that can use the item? Consider posting on ECom staff email list

Broken items or of little value - can be recycled through e-waste,

Encorp for Electronics, or sold as scrap if more value is obtained

If the item cannot be combined with similar items into one lot then dispose for best value that can be obtained

Combined similar items into one lot to increase the value potential return from the sale of the lot to over $10.00 a) Complete a green Asset Disposal Report (example: T099xxx) b) Obtain Managers signature for disposal c) Donated items cannot be resold: consider donating or disable and scrap. If in doubt check with donator of the equipment. d) Ensure photo(s) of item(s) are taken e) Capital Asset Tagged items: notify IT Services of pending disposal, request removal from asset inventory, & computer clean up. f) Post asset using most effective public sales strategy acquiring best value. If posting to BC Auction ( jubetta-vasanji@gov.bc.ca

) - posting with photos & statement: sold ‘ where is as is’ condition.

Note: combine items where feasible without limiting the interest of potential bidders

Posting or Value exchange

An IDI for the value can be used to charge one department and credit another if substantial value exists

Contact scrap dealers or disposal outfits and negotiate reimbursement

Consider scrap or disposal firms

Consider recycle to other schools

Consider donation to charity such as habitat for humanity

Post for Sale using most effective public sales strategy acquiring the best value

Failed to sell: re-assess: repost or scrap/donate

(see step three)

Post to BC Auction

Receive notification of who won the bid

Confirmation of payment made to BC Auction

Coordinate pickup of the item

Obtain signature on pickup of the item as received in full.

If a vehicle a registration transfer will need to be completed. Work with Facilities who prepares papers for ICBC

New owner obtains ICBC transfer before they receive the vehicle keys

Download