ADMISSIONS, FEES AND
ATTENDANCE POLICY
Date policy was adopted:
Date of Review:
Signed on behalf of
OCTOBER 2015
OCTOBER 2016
W.Scanlan
Admissions:
The Wendy House Nursery is registered for a maximum of 50 children in the early
years age group. We are committed to providing a consistent and open admission
procedure. It is our intention to make our provision accessible to children and
families from all sections of the community.
Our admissions policy operates within an Equal Opportunities Framework and is
regularly reviewed.
At The Wendy House Nursery we have an inclusive policy for admissions. We
welcome children with a range of Special Educational Needs. We never have, and
have no intention in the future of, discriminating against any child on the grounds of
sex, race, religion or special needs/disability.
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We will ensure that the existence of The Wendy House Nursery is widely
known in the local community.
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We are fully aware of our obligations with regards to data protection and
storing and sharing of information (See information sharing policy)
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We provide Government funded 2 year old and 3&4 year old places aswell as
offering the option of additional sessions if available. We liaise closely with the
local Link Worker to identify and accommodate families that may be eligible
for this funding.
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We will ensure that information about our setting is accessible in written form
to all where necessary we will try to provide spoken form, Braille, in more than
one language or an interpreter.
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Children from the age of 8 weeks will be admitted in accordance with our
Ofsted Registration.
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We will be as flexible as possible regarding attendance to accommodate the
needs of all families.
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The waiting list will be monitored and reviewed regularly.
As families make an enquiry about a place they are provided with a nursery
handbook and the manager explains the admission process face to face also. If the
nursery is over subscribed, priority is given to children on a first come first served
basis or if their siblings currently attend the setting; children will be added to the
waiting list accordingly. Once a place becomes available the family will be contacted
and the admission procedure will begin.
Once families decide that they would like to access a place they are required to
complete all relevant paperwork including :
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Contract
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Child’s emergency medical treatment form
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Photograph permission
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Admission form. In line with the Early Years Foundation Stage 2014
requirements we must also log each child’s full name, DOB, name and
address of every parent and/or carer who is known to the provider (and
information about any other person who has parental responsibility for the
child) which parent (s) and/or carer (s) the child normally lives with: and
emergency contact details for parent and/or carers.
We will provide families with:
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Information about how we deliver the EYFS (A parents guide will be provided)
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Information about the range and type of activities and experiences provided
for children, the daily routines of the setting and how parents or carers can
share learning at home.
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Information about food and drinks provided. We offer snacks throughout the
day and families will need to provide a healthy packed lunch for any child
attending over lunch time. Healthy lunch box advice will be given.

Information and key [policies including safeguarding that includes uncollected
child and missing child.
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Information about our staff team including who the named key person is and
the telephone number for the nursery.
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We display the OFSTED poster for families that includes the contact details.
We want children to feel safe and happy in the absence of their parents. Our settling
in procedures aim to help parents to help their children to feel comfortable in pre
school, to benefit from what it has to offer, and to be confident that their parents will
return at the end of the session/day
In order to accomplish this, we will:
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Work with families in insuring their child’s individual care needs are met. We
also aim to make sure each child’s admission is a happy experience for both
the child and the family.
Ensure good communication. This is vital so we can discuss information
openly in partnership. Ask questions when they arise and hold discussions
that are orientated towards a positive outcome for your child as a team.
Each child is allocated a Key Person and families will be made aware of who
that named person is throughout the child’s settle period.
We hold a yearly open day that perspective families are invited to.
Settle visits are provided for children with their family before they start.
Additional visits will be offered if required and we will encourage parents,
where appropriate, to separate from their children for brief periods at first,
gradually building up to longer absences.
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If children have an identified Special Educational Need we will follow the Early
Years Inclusion Team procedure regarding transition to enable us to support
transition effectively (See Equal opportunities policy including Special
Educational Needs).
We will make reasonable adaptations if required.
Further information regarding admission is explained within the parent Handbook.
Opening Times
The nursery is open 51weeks of the year from 20th October 2014. We offer flexibility
to enable children to attend full or half days. Extra sessions can be accommodated
at an additional cost (See Fees section). This must be discussed with the manager
to ensure they have space for your child. If we are able to accommodate you, you
will be booked in and a charge made for that day or session. If for some reason you
find yourself not needing the session you must inform your nursery manager as soon
as possible. In some circumstances you may still be charged for this session to
cover staffing costs, food bills etc.
Fees
Contracts are drawn up with the manager and will be signed by both parties. Fees
are payable one month in advance. Cheques can be made payable to The Wendy
House Nursery ltd, standing orders can be set up, card. Invoices are then provided.
If your child is off sick or on holiday the fees are also still payable. All outstanding
fees, administration charge(s), should be paid in cash.
Four weeks notice is required to secure additional sessions or cancel sessions.
We deliver our service in return for an agreed fee from parents and carers and all
fees should be paid promptly and in line with the policy set out in this document. If
fees are not paid on time the manager will write to the parent after 1 week requesting
the payment. Any missed payments can impact upon further sessions being
provided. Families are encouraged to speak to a member of staff if they are having
difficulty making a payment to ensure this doesn’t jeopardise their child’s place.
Where fees are paid by a third party such as Social Care, Employer, College or any
other third party, The Wendy House Nursery requires parents / carers to inform their
sponsor of its fee policy in advance of the arrangement.
Attendance
If your child is sick please phone the nursery by 8am to let us know that your child
will not be attending nursery. We also need to be informed as to what is wrong with
your child in case it is infectious or there is a specific exclusion period for your child.
On some occasions your child will not be able to return to nursery until your child has
been checked by a doctor and is deemed well enough to return.
If a child fails to attend for more than 2 days and no contact has been made by the
family the manager will contact the parents to check the welfare of the child. If
contact cannot be gained the manager will write to the family after 4 days to seek an
explanation and to remind the parent that attendance could impact upon the child’s
place. The funding team will be informed in all cases where a child has not attended
for longer than 21 days in a year. If the managers have any concerns about a child’s
welfare they will contact the Central Duty Team to discuss this immediately in line
with Safeguarding procedures.
Lateness
If you are running late to drop off your child or to pick them up please phone us as
soon as possible. (See uncollected child section within the safeguarding policy)
Holidays
If you are going on holiday please let the nursery know as soon as possible, when
you are going and when you will return.
Bottles and Dummies
We discourage toddlers from using bottles and provide healthy refreshments in
beakers and cups. We also discourage the use of dummies, unless the child is very
young or needs comforting. Speech and language therapists and dentists also
promote this advice.
Useful contacts/ Supporting Legislation/guidance:
Steve Westhead (Local Authority Designated Officer) 01942 486034/ 01942 828300
Children in Need Team
01942 828300
OFSTED
0300 123 1231
Every Child matters
Children Act 2004
Disability Discrimination Act
EYFS Statutory Framework 2012
www.hse.gov.uk
Relating policies: Safeguarding including child protection, information sharing, Key
Person, Equality of opportunities including individual and Special Educational needs,
Care, Learning and Play, Working in Partnership, Confidentiality, Healthy Eating
Developed by: Wendy Scanlan
Date: October 2015
Staff and parents that have had input into this policy:
Review Date: October 2016
Should you wish to have this policy translated into another language or in an
alternative form of communication please discuss this with Wendy
Scanlan(Manager) who will ensure your request can be dealt with.