The International
Republican Institute
1225 Eye St., NW, Suite 700
Washington, DC 20005
(202) 408-9450
(202) 408-9462 fax
www.iri.org
Solicitation Request
Country; purpose:
Desired Release Date:
Mongolia; ICT initiatives
11/20/15
Originator and Staff POC
Names; contact information
for POC (should only be one
person) to be used in the
solicitation:
POC Ashleigh Whelan, Country Director, awhelan@iri.org
IRI Project Code if applicable:
4211
USAID Geo Code if applicable:
N/A
Enclose & Answer
Division approval
Y/N
Comments
Y
Is secondary approval by
funder required?
N
Additional vetting by the
funder required?
N
Is the total cost of this
agreement expected to total
more than $150,000? If so, is
Independent Price Analysis
attached?
N
Paste Link to Compliance
Worksheet Here:
Not yet available
Paste Link to Budget Here:
https://iriglobal.sharepoint.com/pa/asia/Asia%20Procurement/Mong
olia/ASIA2015MG09o%20%20Air%20Filtration%20Units/Mongolia%20Air%20Filtration%20Un
its%20-%20Budget.xlsx?web=1
Is IRI acquiring a good/
service or assisting an
organization (purchase vs
support)?*
Acquisition
*If this is acquisition, IRI will own any materials and intellectual property produced. If this is assistance, IRI is awarding
funds to support the winning bidder and the winner owns all materials produced.
Explain why this agreement
is needed:
Due to IRI’s lack of internal capacity in ICT initiatives and the need for
civic activism initiatives to be conceived of and implemented by
domestic organizations.
Timeline:
Questions due:
February 1, 2016
Proposals due:
February 5, 2016
Notification of
selection on:
February 9, 2016
Period of performance:
February 10, 2016 – December 1, 2016
Program Background:
Provide program(s)
description to give bidders
background for the work they
will do.
Part of IRI’s work in Mongolia focuses on civic education and advocacy
initiatives to inform voters on pertinent issues in order to encourage
citizen engagement in the political process and public oversight of
campaign finance, the inclusion of women in elections and governance.
This component of IRI’s broader program seeks to facilitate civil societydriven advocacy campaigns that broadly leverage information
communications technologies (ICT) in order to achieve these goals.
IRI is seeking bids from qualified domestic, non-partisan civic
engagement and women’s political participation organizations with
experience engaging potential voters nationwide.
Scope of Work and
Deliverables:
Write out the full scope of the
work to be completed and any
specific results or proof of
results to be delivered. If you
would like to include options
in the contract (see the
procurement policy), it should
be noted here. If using options,
include separate written
justification for use of options
(see the procurement policy)
This will become the Scope of
Work and Deliverables in the
Agreement.
In support of IRI’s program, Applicant will conceive, develop and
implement civic advocacy campaigns that use one or more ICT tools to
reach a broad audience of potential voters on one of the key issue areas
identified:
1. women’s inclusion in the political process;
2. campaign finance oversight
3. civic education initiatives; 4. Other types of public monitoring of governance processes.
Campaigns will use one or more ICT tools to engage with potential voters
while encouraging and facilitating discussion about aforementioned
issues. Using coordinated branding and marketing, Applicants will
attract users from all demographic groups, especially women and youth,
to encourage citizen participation in the political process, including but
not limited to voting, attending campaign events, engaging in political
debate with fellow potential voters and querying governmental bodies
and political parties about electoral processes, their inclusion and their
safeguards against corruption.
An illustrative, but not exhaustive, list of potential civic advocacy
campaigns includes:
 highlighting specific actions parties or governmental bodies have
taken to seek inclusivity
 monitoring campaign finance
 tracking campaign promises/platforms



aggregating potential voter input to present to parties or
governmental bodies
voter education projects
election-related corruption reporting
While the intent of this Solicitation is to leverage the high level of
internet, social media and smart phone connectivity that exists in
Mongolia, applicants may suggest in-person events that correspond with
ICT campaigns.
Applicants will be expected to publicize the ICT initiatives through social
media, word-of-mouth and printed/television/radio advertisements as
deemed appropriate by the Applicant.
At no time may ICT campaigns only address or attack potential members
as a result of their political affiliation or support any individual candidate
or political party. IRI reserves the right to conduct unannounced spot
checks and to follow up via phone, email or social media with those who
participate in the initiatives.
Milestones/deliverables will include:
 ICT tool/platform is conceived and developed in conjunction with
IRI.
 Detailed technical description and presentation of the applicant’s
methodology and technology used in the campaign is outlined,
including details about any proposed proprietary or off-the-shelf
ICT resource
 Utilization plan for ICT tool/platform is developed
 Advocacy plan that will leverage the ICT tool/platform to
accomplish the objectives of the applicants/organization’s
priorities
 Weekly reports of usage of ICT tools or platforms, including
disaggregation by gender, location and, where appropriate,
political party affiliation
Applicants can propose to target certain geographical areas of Mongolia
based on its experience and current reach, preference will be given to
those organizations that can demonstrate capacity rather than those that
simply offer to cover the entire country without demonstrating this
capacity.
Cost Application
Requirements:
Standard budget and suggested milestones that would trigger payments
A cost share amount of 10% or greater is required and if Applicant is
How do you want the price
chosen, this amount will require documentation and proof.
presented? Do you want costs
broken down by deliverables?
cost categories? hours or days? Award ceiling of $25,000
If there are specific costs you
would like outlined, please list
those here.
Attachment and Formatting
Requirements:
Page limit, font, font size,
attachment requirements,
graphics, etc.
10 page application limit, TNR size 10, A4 paper
Attachment requirements:
 References for similar past projects
 Previous ICT platforms or initiatives, if applicable
 Organizational chart and CVs of current staff and proposed
consultants
Applications in English and Mongolian are preferred but will be accepted
in one language only if the applicant prefers.
Evaluation Criteria:
If the winner will be the lowest
price bid that is technically
acceptable, state only that
here.
Otherwise, assign values to
each proposal requirement
that must be met. Values
should total 100 points. List
under each requirement the
indicators that will be used in
ranking the bid (in the form of
statements).
20% - past performance
20% - quality of civil society advocacy concept
20% - quality of ICT tool/platform concept
20% - reasonableness of cost
10% - adherence to the requirements of the RFA
10% - background of key personnel
CONTRACTS/SUBGRANTS USE ONLY:
Which mechanism will be
used and why?
Are sealed bids required &
why?