Department of Human Resources
OPSEU Job Description
Job Title:
Job Number:
NOC:
Band:
Department:
Supervisor Title:
College Head
A-265
1226
9
Colleges
Director, Colleges
Last Reviewed:
April 29, 2014
Job Purpose
Provides leadership, student support, programming and activities to support the college
community and identity.
Key Activities
1. Identifies key facets of their college’s identity, and implements intentional
differentiation and specialization while ensuring consistent levels of student
support/programming.
2. Hires, trains and supervises student staff, including ensuring appropriate responses and
referrals to student enquiries. Such student staff positions include but are not limited to:
Student Service Agents to provide frontline support and programming, peer support
program and student retention co-ordinators, college communications agents, event coordinators, community and alumni outreach co-ordinators. Assists as needed with other
student staff such as academic advising assistants and Introductory Seminar Week cochairs.
3. Implements programming, in conjunction with college cabinets, fellow college heads,
academic advisors, and other departments as appropriate. Programming includes
student skills development, and prevention/early intervention programming to identify
students at risk and to equip students with the tools and knowledge to help themselves
and their peers to succeed. Educates students on issues such as sexual assault
prevention, alcohol awareness, suicide prevention, etc. Attends college events and
activities.
4. Chairs the College’s Advisory Committee, consisting of student leaders, college staff and
college faculty fellows. This committee advises on planning, budgeting and policies for
the college.
5. Provides leadership training and support to the college cabinet, including event
planning, risk management, conflict resolution, leadership skills, etc. Has strong
Job Number: A-265
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Last updated: April 2014
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understanding of the importance of encouraging autonomy and independent decisionmaking among student leaders.
With student co-chairs and Office of Student Affairs, plans and implements college
programming for Introductory Seminary Week (ISW) and other first-year transitional
programming.
Provides individual student support and mentorship, particularly with respect to
building a strong college community.
With the Academic Advisor, develops programming, communication and support for
students’ academic success. Assists with implementing peer support and student
retention programs. Develops and implements programming to engage and support
under-represented or marginalized demographics of students.
Develops and implements range of events and programs, including social and
community events such as college dinners, guest speakers, student life skills and
academic workshops, early intervention and training programs (e.g. sexual assault
prevention, alcohol education, bystander intervention), and college-specific
programming based on the individual college identity.
Establishes and maintains college events and programming calendar. Establishes
communication plans for college members to keep them up-to-date on college activity
and encourage involvement.
With Director of Colleges, establishes and implements goal-setting and assessment of
college activities/programs.
With Director of Colleges, undertakes long-term planning for college community
development and student success. Researches, develops and implements distinct
programs, events and activities for their college.
Works with Director of Housing to support Living Learning Communities and their
engagement with the broader college community. .
With Director of Colleges and in consultation with College Advisory Committee,
develops annual budget. Manages the College budget, including necessary purchases.
Liaises with the appropriate contacts (e.g. Physical Resources) to ensure that college
facilities are appropriately supplied and maintained. Oversees space usage for all nonacademic college space
Identifies and facilitates faculty and staff connections to the college. Establishes regular
contact with faculty through department and one-to-one meetings, to identify interests
and facilitate links to the college. Collaborates with faculty, departments and other
university divisions to identify, develop and implement programs and activities that
enhance the academic and personal development of students in the college.
Identifies and facilitates alumni connections and encourages alumni involvement in
college life wherever possible
Represents colleges on a range of university committees/planning groups, including
those related to interdisciplinary course development, instructional support,
undergraduate research, academic goal-setting, etc.
Analytical Reasoning
Indicate degree of complexity or difficulty of thinking and reasoning required by the job. Provide a
relevant work example that is typical of roles and responsibilities of the job (i.e. not an occasional duty).
Job Number: A-265
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Decision Making
Indicate the degree of freedom to exercise initiative or act independently in making day- to-day decisions.
Provide a relevant work example that is typical of roles and responsibilities of the job (i.e. not an
occasional duty).
Impact
Indicate the impact or consequence to the department or University of typical actions or decisions taken by
the job incumbent. Provide a relevant work example that is typical of roles and responsibilities of the job
(i.e. not an occasional duty).
Education
Honours University Degree (4 year) required, Graduate Degree preferred.
Experience Required
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At least three years full-time experience in university student life programming,
student support programming, student staff supervision.
Excellent interpersonal skills and written/spoken communication skills, tact,
patience, and active listening skills. Excellent presentation skills and experience in
developing and presenting programs related to a range of student academic and
student life issues, including potentially sensitive issues such as sexual assault
prevention, alcohol/drug awareness, suicide prevention, etc.
Familiarity with current research and best practices in co-curricular engagement,
student retention, and student development. Demonstrated experience in student
leader training and support, including supporting independent and autonomous
student leadership. Demonstrated experience in supporting students in distress or
in crisis, including appropriate referrals and follow-up.
Multicultural awareness, strong background in equity issues, ability to engage
students, faculty, staff and alumni from a diverse range of demographics.
Excellent knowledge of the Microsoft Office Suite, web editing, and social media.
Strong virtual communication skills. Experience and ability to design and produce
online resources an asset.
Demonstrated understanding of university structures and decision-making. Strong
understanding of, and commitment to, colleges’ history and potential.
Understanding of budgets, financial planning, and financial management.
Experience with research and assessment of student programming, student
retention and student success.
High degree of enthusiasm, efficiency and organization.
Ability to maintain confidentiality.
Some evening and weekend work required.
Job Number: A-265
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Responsibility for the Work of Others
Indicate whether the incumbent is directly or indirectly responsible for the work of others. Provide the title
of the position(s) as well as an example of how the incumbent is responsible for the work of others on a
daily basis. Specifically, indicate whether the position has responsibility for hiring and supervision of
student workers.
Direct Responsibility
N/A
Indirect Responsibility
N/A
Communication
Indicate the title(s) of individuals internal and external to the University that the incumbent communicates
with on a regular basis. Provide a brief description of the purpose for communicating with these
individuals.
Internal
External
Motor/ Sensory Skills
Indicate the level of proficiency or precision in motor or sensory skills required by the job. Examples
include but are not limited to: small/large movement to operate machinery; coordinated movement;
equilibrium to maintain balance; dexterity to grasp, move, assemble objects or operate equipment;
hearing, sight, touch, smell, taste. Provide a brief description of tasks performed that require
motor/sensory skills.
Effort
Indicate the physical and/or mental demands of the position in the ordinary course of performing the role.
Examples include but are not limited to: lifting, moving, carrying, pushing/pulling, reaching, kneeling,
remaining motionless, sustained concentration or focus. Provide a brief description of the tasks
performed that are physically and/or mentally demanding.
Mental
Physical
Working Conditions
Indicate any physical and psychological conditions of the position that make the job unpleasant,
disagreeable and/or hazardous to health and well-being. Describe the nature, frequency and duration of
exposure.
Job Number: A-265
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Physical
Psychological
Job Description Approved by Human Resources (as per Article 17.1):
Name (print):
Signature:
Date:
Signatures - indicating that the job description has been read and understood:
Incumbent
Name (print):
Signature:
Date:
Immediate Supervisor:
Name (print):
Signature:
Date:
Department Head/ Dean:
Name (print):
Signature:
Date:
Job Number: A-265
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Last updated: April 2014