Stakeholder Engagement Registration Form
This form is to enable your organisation to be involved in stakeholder engagement activity relating to
new leasing processes in the offshore (marine) environment undertaken by The Crown Estate.
If your organisation is listed as a ‘Statutory Organisation’ in Annex A of this form, you do not need to
complete this Stakeholder Engagement Registration Form. All other organisations who wish to register as
stakeholders should complete this form.
This form must be submitted by email as a Word document, not as a pdf. This is to help us process your
form. Completed forms should be emailed to OffshoreStakeholder@thecrownestate.co.uk.
There are two leasing processes underway in 2014/15 for aggregates and tidal range. In order to include
your organisation in the stakeholder engagement for these, the deadline for registration as a stakeholder
is Friday 21 November.
Part 1 – to be completed by all organisations
1.
Your Contact Details
Organisation
Contact Name
Contact Job Title
Email
Address Line 1
Address Line 2
Town
County
Postcode
Telephone Number
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2.
Your Organisation and Area of Interest
Type of Organisation
(e.g. trade body, NGO, member
organisation, academic)
Area of technical interest
(Please delete as applicable)
Area of geographical interest
(Please delete as applicable)
3.
Environmental Designations / Ornithology / Marine Mammals / Fish
Ecology / Benthic Ecology / Terrestrial Ecology / Landscape & Seascape /
Commercial Fishing / Recreation / Navigation / Aviation / Archaeology &
Cultural Heritage / Coastal Processes / Planning / Other (please specify)
England / Scotland / Wales / Northern Ireland / Specific local region(s) please specify
Your Engagement with The Crown Estate
Please tick the appropriate boxes to indicate which of The Crown Estate’s activities you are interested in,
and how you would like to be engaged. If you are only interested in one of the activities, we will not
contact you about the others (you do not tick) as new leasing/licensing processes arise1.
Informed organisations will be kept informed of key stages in the site award process through email alerts,
whereas Interested Organisations will be engaged more actively in the process (sharing information and
meeting with The Crown Estate where requested).
Wave
and
Tidal
Current
Activity
Offshore
Wind
(including
Floating
Wind)
Tidal Range
and
Associated
Infrastructure
Cables
and
Pipelines
Carbon Capture
and Natural Gas
Transportation
Marine
Minerals
Coastal
Innovative
Projects
And Storage
I would like to
register as an
Informed
Organisation
I would like to
register as an
Interested
Organisation
I do not wish
to be engaged
in this leasing
process
1
Please note that not all the referenced activities may undertake coordinated leasing/licensing processes.
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Other
(Please
Specify)
4.
Comments and Queries
If you have any other queries or comments, please state them here.
Part 2 – to be completed only by organisations registering as Interested
Organisations
This section MUST be completed by all organisations wishing to register as ‘Interested Organisations’. If
this section is not completed in full, then your organisation will automatically be registered as an
‘Informed Organisation’ only.
5.
Information available for use by The Crown Estate
Please provide an overview of the type of information (i.e. spatial data) that your organisation has
available to help The Crown Estate better understand the nature of proposed sites.
6.
Non-Disclosure Agreement
In order for your organisation to comment on the spatial extent for new leasing activity (such as
[proposals for sites)], it will be necessary for The Crown Estate to share spatial information (such as
project application [boundary information)] and proposed activities with you. This information is
commercially confidential. Therefore we require that you sign the Non-Disclosure Agreement (“NDA”) in
Annex B in order to allow us to share this and other information related to future offshore leasing
activities with you. If you are unable to sign the NDA, then it will not be possible for us to share
confidential information with you.
By inserting your e-signature in the box below you acknowledge and confirm your organisation’s
acceptance of the terms of the NDA as set out in Annex B, and also confirm and represent your authority
to act on your organisation’s behalf in accordance with section 43(1)(b) Companies Act 2006 to bind your
organisation in this respect.
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Signed by a duly authorised signatory for and on behalf of the organisation named in Part 1
Signature:
Print Name:
Date:
If you do not have an e-signature to insert into the box, please print a copy of your completed registration
form, sign the box and post it to Olivia Thomas, The Crown Estate, 16 New Burlington Place, London
W1S 2HX. Please also return an electronic copy of the form to
OffshoreStakeholder@thecrownestate.co.uk
Notes
For further information, please email OffshoreStakeholder@thecrownestate.co.uk.
Any new leasing/licensing process will involve an invitation to tender which will involve consideration of
how best to engage with stakeholders. Any development of projects through leasing processes will be
subject to the statutory planning process, and full leases/licences for site development will only be issued
by The Crown Estate when all necessary key statutory consents have been granted. For more information
on our approach to the award of seabed rights for renewables, please download the PDF file:
The Crown Estate Role in Offshore Renewable Energy
Engaging (or not engaging) with The Crown Estate at this stage does not prejudice the ability of
organisations to engage in the consultation process which individual projects will undertake as part of
applying for their statutory consents.
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Annex A - Statutory Organisations
The organisations listed below are classed as ‘statutory organisations’ and do not need to complete the
registration form. As well as this list, UK and Devolved Government Departments (marine and energy),
Marine Licence Regulators and Statutory Marine Planners will also be automatically be engaged by The
Crown Estate.
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Cadw
Civil Aviation Authority
Commissioner for Irish Lights
Council for Nature Conservation and the Countryside
English Heritage
Environment Agency
Historic Scotland
Inshore Fisheries and Conservation Authorities
Joint Nature Conservation Committee (JNCC)
Maritime & Coastguard Agency
Ministry of Defence
NATS En Route Ltd.
Natural England
Natural Resources Wales (advisory function)
NIEA, Natural Heritage (advisory function)
NIEA, Built Heritage (advisory function)
Northern Ireland Department of Agriculture and Rural Development (Fisheries)
Northern Ireland Department of Culture Arts and Leisure (Fisheries)
Northern Lighthouse Board
Royal Commission on the Ancient & Historic Monuments of Wales
Scottish Environment Protection Agency (SEPA)
Scottish Natural Heritage (SNH)
Trinity House
University of Ulster - Coastal and Maritime Archaeology
The Crown Estate may, in its absolute discretion, also automatically engage other bodies, including but
not limited to advisors and regulators, which are not listed herein relation to specific activities.
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Annex B – Non-Disclosure Agreement
In consideration of us agreeing to supply you with certain information in relation to any new proposed
offshore projects, as part of coordinated leasing processes, for the purposes of stakeholder consultation
in relation to related to future offshore leasing activities proposed or being considered by us (the
“Purpose”), you hereby undertake with us as follows:
(i)
In this agreement:
a) "advisers" includes your consultants, solicitors, accountants and other professional
advisers advising you in relation to the Purpose.
b) "information" includes any documentation, data or other material of whatever nature
relating to the Purpose, received by you or anyone acting on your behalf from us or
anyone acting on our behalf, and whether supplied orally or in written or electronic form
but for the avoidance of doubt excludes any information which you lawfully obtain from
other sources;
c) “The Crown Estate” means the property, rights and interests under our management;
d) “us” means The Crown Estate Commissioners; and
(ii)
“you” means the organisation named in Part 1 of this form and any group undertaking of that
organisation (within the meaning of section 1161(5) Companies Act 2006 (with such deeming
provisions as necessary to take account of the decision in Enviroco Ltd v Farstad Supply A/S [2009]
EWCA Civ 1399) and in the case of an LLP within the meaning of that section with such
amendments as necessary to apply to an LLP)You will keep confidential our discussions and will
hold in strict confidence any information supplied to you or to any of your advisers. Specifically,
you will not:
a) communicate, or otherwise make available, the information to any third party;
b) use the information for any purpose whatsoever other than the Purpose; or
c) copy, adapt, or otherwise reproduce the information except as strictly necessary for the
Purpose or as permitted by law.
(iii)
The obligations contained in (ii) shall not apply or shall cease to apply to such part of the
information as you can show to our reasonable satisfaction:
a) has become public knowledge other than through the fault of you or one of your
employees or directors to whom it has been disclosed in accordance with this agreement;
or
b) was already known to you prior to disclosure of it to you by us; or
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c) has been received from a third party who neither acquired it in confidence from us, nor
owed us a duty of confidence in respect of it.
(iv)
You will not (except where required to do so by any applicable law or governmental or other
regulation) disclose in whole or in part any information or use the same for any purpose other
than the Purpose. [You shall ensure and procure that any information so disclosed not be used in
any way which is directly or indirectly detrimental to us or to The Crown Estate.]
(v)
You will not make any announcement of your participation in the Purpose, without our prior
written consent.
(vi)
You may disclose the information or any part thereof to any of your employees who need access
to that information in connection with the Purpose.
(vii)
You may disclose the information or any part thereof, with our prior consent, to any of your
advisors who need access to that information in connection with the Purpose.
(viii)
Prior to disclosing any information in accordance with this agreement, you must procure that any
person to whom you disclose information in accordance with this agreement:
a) be made aware of the confidential nature of the information and the terms of this
agreement;
b) agree to comply with and be bound by its terms as if they were parties hereto; and
c) if required by us, execute written undertakings as to confidentiality in such form as we
may require, or at our option to countersign a copy of this agreement in order to confirm
their acceptance of its terms.
(ix)
You must monitor the use of the information by any advisors to whom information is disclosed in
accordance with this agreement and enforce their obligations of confidentiality at our request.
(x)
You will, on written demand from us:
a) return to us all information and procure that any person referred to in paragraphs (vi) and
(vii) above return to us all information, without keeping any copies;
b) at our option, either hand over to us or destroy all originals and copies of notes, analyses
and reports prepared or received by you or anyone on your behalf, and whether held in
hard copy or electronic form, which contain, reflect or are generated from any such
information and provide evidence of any such destruction; and
c) certify to us in writing that all information has been returned and that all items of the
type referred to in paragraph (vi)(b) above have either been returned or destroyed.
(xi)
You will promptly notify us if any information is required to be disclosed by reason of any
applicable law or governmental or other regulation and you will co-operate with us regarding the
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manner of such disclosure or any action which we may decide to take to challenge the legal
validity of such requirement.
(xii)
You agree and acknowledge that damages alone would not be an adequate remedy for any
breach of this agreement and that we shall be entitled to the remedies of injunction, specific
performance and/or other equitable relief for any threatened or actual breach of this agreement.
(xiii)
We reserve the right in our sole and absolute discretion to terminate discussions and consultation
with you at any time.
(xiv)
This agreement shall be governed by and construed in accordance with English law, and we each
hereby submit to the non-exclusive jurisdiction of the English Courts in relation to any dispute or
claim arising out of or in connection with this agreement.
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