Hertford County Public Schools
Revised
Crisis Response Plan
2012-2014
1
 THIS IS AN IMPORTANT
MANUAL
 FAMILIARIZE YOURSELF WITH IT
 KNOW WHERE IT IS LOCATED AT
ALL TIMES
 INSERT ALL REQUESTED
DOCUMENTS
 TAKE THIS MANUAL WITH
YOU IF THERE IS A CRISIS
Table of Contents
2
I. Preface
II. General Guidelines/ Handling Media
III. Important Telephone Numbers: District, Schools
IV. Crisis Response Team Members
V. Evacuation Plans: Site Evacuations, Transportation Evacuations
VI. Responsibilities in Crises: (Take manuals, even for drills)
A. Administration
B. Office Staff/Custodians
C. First Response Team (Nurses, Counselors, Social Workers)
D. Resource Officers
E. Teachers
VII. Crisis Procedures
A. Procedures at a Glance
B. Bomb Threat
C. Lock Down
D. Fire
E. Tornado
F. Other Incidents
PREFACE
3
In light of recent tragic events in schools around the world and nearby, Hertford
County Public Schools has already taken proactive steps to heighten safety in our schools and
now endorses the writing of this Amended Crisis Response Plan to help prepare all staff and
faculty to effectively respond to an array of emergency situations that could occur within our
county.
This Crisis Response Plan is not an all-inclusive step-by-step guide; however, it does
provide guidelines for practical responses in a variety of emergency situations.
Administrative staff at each school site are expected to schedule planning sessions in order
that these plans can be reviewed with all personnel within the first 10 days of school and
periodically, thereafter for new staff. Safety is the responsibility of everyone on the campus;
however designating roles in advance of a crisis is imperative in executing immediate and
appropriate actions. In accordance, the principal will designate a Crisis Response Team at
each school.
The Crisis Response Plan will continue to utilize the emergency color cards to
protect staff and students, to heighten awareness of the need for teamwork in facing
difficult situations, and to limit and direct movement on campus; however, each school
will refrain from using the terms “Code Red,” “Code Yellow,” etc. Exact terms for the
appropriate emergency will be used to eliminate confusion. Terms such as “Fire Drill,”
“Lockdown,” “Tornado Warning” or “Tornado Watch,” will be used.
Card Colors: Red someone is hurt; emergency assistance is needed as soon as possible
Yellow: student may be missing from a class/team
Green: all is fine
No card: emergency responders will assume that an intruder is in the
room.
GENERAL GUIDELINES
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1. Remember that student safety and welfare is our number one priority.
2. Review all procedures and evacuation plans in advance.
3. Remain calm.
4. Account for the location of all of your students. Report any who are missing.
5. Do not leave school/place of responsibility until dismissed by administration.
6. Take this manual, which includes up-to-date class rosters, with you.
7. Keep accurate records of facts and actions relative to the situation. Write them down.
HANDLING THE MEDIA AND PARENTS
1. Direct all media inquiries to the Principal or Designated Person. This avoids confusion in times of
crisis and ensures consistency of information given to the media. The Principal or Designated Person
will have a prepared written statement or notes with points to be made for quick reference. The
Principal or Designated Person will respond to the media in a timely and professional manner.
2. When the Principal or Designated Person is unavailable, Administrative Secretary will have a fact
sheet containing pertinent information from which to answer telephone inquiries.
3. Do not permit interviews with students or staff members on the premises during a crisis and do not
permit filming inside the building except in the principal’s office or designated area. See the Principal
or Designated Person before giving any interviews.
4. The central office will handle press conferences during a crisis. If needed, a media command post will
be set up outside.
5. When you do talk with parents or the media following a crisis, DO NOT DISCLOSE PERSONAL
INFORMATION ABOUT A STAFF MEMBER OR STUDENT. Personal information should be
released only at the discretion of the family. Emphasize what the school and the county are doing to
contain and resolve the crisis.
6. Written information from the Principal or Designated Person that includes factual information will be
sent home following a crisis to parents.
7. Avoid saying "no comment." State that you don’t know the answer.
“Be careful of the information that you release!”
IMPORTANT TELEPHONE NUMBERS
Central Office
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Dr. Michael Perry
Superintendent
252-230-6563
Brunet Parker
Public Relations
252-358-8498
Sue Godwin
Administrative Assistant
252-358-8420
Ronald Wilder
Transportation Director
252- 642- 3681
Curtis Freeman
HCPS Safety Coordinator
252- 395-2798
Fire and Rescue
911
Bomb Threat (CenturyLink CALL TRACE)
*57
Hertford County Sheriff Office
252-358-7800
Emergency
Communications Person _________________________at AES
Communications Person _________________________at BPS
Communications Person _________________________at CSB
Communications Person _________________________at ECHS
Communications Person _Lt. Curtis Freeman_________at HCHS
Communications Person _________________________at HCMS
Communications Person _________________________at NGSA
Communications Person _________________________at RES
IMPORTANT TELEPHONE NUMBERS
Ahoskie Elementary School
Dr. Michael Perry
Superintendent
252--cell or office?
6
Stan Warren
Principal
__________________
Kimberly Scott
Assistant Principal
__________________
Brunet Parker
Public Relations
252-358-8498
Sue Godwin
Administrative Assistant
252-358-8420
Ronald Wilder
Transportation Director
252- 642- 3681
Curtis Freeman
HCPS Safety Coordinator
252-395-2798
Fire and Rescue
911
Bomb Threat (CenturyLink CALL TRACE)
*57
Hertford County Sheriff Office
252-358-7800
Emergency
Communications Person _________________________
IMPORTANT TELEPHONE NUMBERS
Bearfield Primary School
Dr. Michael Perry
Superintendent
252--cell or office?
Julie Shields
Principal
__________________
7
Cynthia Riddick
Assistant Principal
__________________
Brunet Parker
Public Relations
252-358-8498
Sue Godwin
Administrative Assistant
252-358-8420
Ronald Wilder
Transportation Director
252- 642- 3681
Curtis Freeman
HCPS Safety Coordinator
252- 395-2798
Fire and Rescue
911
Bomb Threat (CenturyLink CALL TRACE)
*57
Hertford County Sheriff Office
252-358-7800
Emergency
Communications Person _________________________
IMPORTANT TELEPHONE NUMBERS
CS Brown High School
Dr. Michael Perry
Superintendent
252--cell or office?
Keisha Peele
Principal
__________________
___________________
Assistant Principal
__________________
8
Brunet Parker
Public Relations
252-358-8498
Sue Godwin
Administrative Assistant
252-358-8420
Ronald Wilder
Transportation Director
252- 642- 3681
Curtis Freeman
HCPS Safety Coordinator
252- 395-2798
Fire and Rescue
911
Bomb Threat (CenturyLink CALL TRACE)
*57
Hertford County Sheriff Office
252-358-7800
Emergency
Communications Person _________________________
IMPORTANT TELEPHONE NUMBERS
Early College High School
Dr. Michael Perry
Superintendent
252--cell or office?
Dr. Joanne Jones
Principal
__________________
___________________
Assistant Principal
__________________
Brunet Parker
Public Relations
252-358-8498
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Sue Godwin
Administrative Assistant
252-358-8420
Ronald Wilder
Transportation Director
252- 642- 3681
Curtis Freeman
HCPS Safety Coordinator
252- 395-2798
Fire and Rescue
911
Bomb Threat (CenturyLink CALL TRACE)
*57
Hertford County Sheriff Office
252-358-7800
Emergency
Communications Person _________________________
IMPORTANT TELEPHONE NUMBERS
Hertford County High School
Dr. Michael Perry
Superintendent
252—642-3680
James Futrell
Principal
252-339-6851
Mae Rose
Assistant Principal
252-339-6851
Lee Ford
Assistant Principal
252-396-1086
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Brunet Parker
Public Relations
252-358-8498
Sue Godwin
Administrative Assistant
252-358-8420
Ronald Wilder
Transportation Director
252- 642- 3681
Curtis Freeman
HCPS Safety Coordinator
252- 395-2798
Fire and Rescue
911
Bomb Threat (CenturyLink CALL TRACE)
*57
Hertford County Sheriff Office
252-358-7800
Emergency
Communications Person -Curtis A. Freeman
IMPORTANT TELEPHONE NUMBERS
Hertford County Middle School
Dr. Michael Perry
Superintendent
252--cell or office?
Dr. Vatara Slade
Principal
__________________
Brian Ruffin
Assistant Principal
__________________
Brunet Parker
Public Relations
252-358-8498
Sue Godwin
Administrative Assistant
252-358-8420
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Ronald Wilder
Transportation Director
252- 642- 3681
Curtis Freeman
HCPS Safety Coordinator
252- 395-2798
Fire and Rescue
911
Bomb Threat (CenturyLink CALL TRACE)
*57
Hertford County Sheriff Office
252-358-7800
Emergency
Communications Person _________________________
IMPORTANT TELEPHONE NUMBERS
Ninth Grade Success Academy
Dr. Michael Perry
Superintendent
252--cell or office?
James Futrell
Principal
__________________
Crystal Phillips
Assistant Principal
__________________
Brunet Parker
Public Relations
252-358-8498
Sue Godwin
Administrative Assistant
252-358-8420
Ronald Wilder
Transportation Director
252- 642- 3681
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Curtis Freeman
HCPS Safety Coordinator
252- 395-2798
Fire and Rescue
911
Bomb Threat (CenturyLink CALL TRACE)
*57
Hertford County Sheriff Office
252-358-7800
Emergency
Communications Person _________________________
IMPORTANT TELEPHONE NUMBERS
Riverview Elementary School
Dr. Michael Perry
Superintendent
252--cell or office?
Lori Morings
Principal
__________________
Urania Harrell
Assistant Principal
__________________
Brunet Parker
Public Relations
252-358-8498
Sue Godwin
Administrative Assistant
252-358-8420
Ronald Wilder
Transportation Director
252- 642- 3681
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Curtis Freeman
HCPS Safety Coordinator
252- 395-2798
Fire and Rescue
911
Bomb Threat (CenturyLink CALL TRACE)
*57
Hertford County Sheriff Office
252-358-7800
Emergency
Communications Person _________________________
CRISIS TEAM MEMBERS ( complete for each school)
*James Futrell
Command Post Leaders
*Renee Tann
Phones/Office Liaison
*Curtis Freeman
Law Enforcement Liaison
*Ben Williams
Perimeter/Facility Coordination
*Curtis Freeman
Safety Security Contact
*Mae Rose
Parent Coordinator
*Central Office
Media / Information
*Central Office
Intervention and Post Crisis Coordinator
*Central Office
Coordination and Support for Teachers
_____________
Encore
_____________
Grade level/grade spans representation
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Tonya Smith
Exceptional Students Liaison
*Non-student assignments for immediate access and coordination
FIRST RESPONDERS / CPR
Annette Thompson
Sha- Teisha Sharpe
Carol Swain
Wallace White
PEOPLE WHO HAVE ACCESS TO THE BUILDING (key holders)
James Futrell-principals
Mae Rose
Lee Ford
Renee Tann- secretary
Carol Whitt- Data Manager
Barbara Tann- Bookkeeper
Rose Mary Vaughan- Receptionist
Joyce Futrell- Guidance Registrar
Torry Powell- Custodian
Kenneth Burden- Custodian
Evelyn Johnson- Custodian
Vernon Jones- Custodian
Hymien Rodgers- Custodian
JoAnne Wommack- Cafeteria Manager
Deborah Williams- Cafeteria Asst.
SITE EVACUATION PLAN
On-Site location: Football Stadium
Off-Site Primary: _National Guard Armory____
Off-Site Secondary: _New Ahoskie Baptist Church___
In case of an evacuation emergency, New Ahoskie Baptist Church will be used to secure students’ safety.
1. Administration will contact Central Office to request additional buses.
2. Administration will contact New Ahoskie Baptist Church to inform them of our arrival
3. Buses will be loaded and students will be transported to designated site
EMERGENCY PLANNING : Establish designated areas as outlined in the emergency plan.
•Scene Contact: James Futrell/Curtis Freeman (Administrator who will monitor and report from crisis
scene/liaison with Police/Fire.)
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•Perimeter Contact: Ben Williams (Direct Emergency Vehicles/Keep unnecessary traffic
off -campus.)
•Parent Contact: Mae Rose (Meet and share information with parents.
 Safety Coordinator: School Resource Officer (Coordinates with responding law enforcement and fire
departments.)
•Media / Information Contact: Central Office (Write statements for release to media, callers, etc.)
•Staff Resource Contact: James Futrell/ Lt. Freeman (Assign duties to staff members, who do not have
supervisory
duties.)
 Upstaire/hall: W. Cherry_ (Get radio from Main Office and go with Grade Level during
Bomb Threat and evacuation).
 Downstairs/hall: Justine Federes ( Go with Grade Level during Bomb Threat and evacuation)

C/hall: _Sylvia Anthony___ (Go with Grade Level during Bomb Threat and evacuation)
*Command Center: Main Office or Security Office
List of main supplies and their location: First Aid kits, flashlights, etc.- Emergency Kit Located in Security
Office
TRANSPORTATION FOR EVACUATION
List the buses housed on your campus in this manual. In the event of an evacuation we will use the following
buses combined with ------ other buses from _________ School.
Bus 140____Bus 180____Bus 213
Bus 157____Bus 187____Bus 215
Bus 154____Bus193_____Bus 218
Bus 169____Bus195_____Bus 221
Bus 143____Bus 198
Bus 173____Bus 201
Bus 174____Bus 206
Bus 175____Bus 207
Bus 202____Bus 212
List staff members who have CDLs and are eligible to drive a bus in the event of an evacuation:
Charles Simmons_____ Instructional Partner/Assistant
Scott Privott_________ Instructional Partner/Assistant
Sylvia Anthony______ ISS
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Karen Tann_________ Cafeteria
Peggy Jones_________Cafeteria
Ben Williams________Security
EVACUATION OF SCHOOL BUILDING
• Maps should be posted in all classrooms indicating primary egress routes and holding areas/assembly
points.
• Teachers should bring their class record book with them when evacuating their classroom/building.
• Teachers should ensure all students are out of the classroom and adjoining bathrooms.
Teachers should turn off the lights/fans (EXCEPT FOR A BOMB THREAT) and close the door prior to
following their students out of the building.
• Instruct the first student in line to hold open exit door(s) until all persons in the class have been evacuated.
(Continue this procedure until the building is clear.)
EVACUATION OFF CAMPUS
Teachers:
• Bring class record books when evacuating their classroom/building.
• Turn off lights / fans (EXCEPT FOR A BOMB THREAT) and close the door prior to following students
out of the building.
• Instruct the first student in line to hold open the exit doors until all persons in the class have evacuated.
(Continue this procedure until the entire building is clear.)
• Proceed to the pre-designated holding area / assembly point.
• Once there, make notes of students who are not present and maintain order.
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• Remain with their classes until an “all clear” signal is sounded or an administrator gives other instructions.
NO “RED” OR “GREEN” CARDS WILL BE USED AT THIS
TIME, UNLESS INSTRUCTED BY
ADMINISTRATION!!!!!!!!!!!!!!!!!!! Clear the building!
ADMINISTRATION RESPONSIBILITIES

Assume responsibility for all decisions made and actions taken.

Verify the crisis situation. Define the type and extent of the crisis.

Inform the staff using the telephone tree if the crisis occurs after hours.

Assess the situation and determine what actions are needed.

Designate a central location of operations and communications (main conference room).

Inform all staff members to refer all information and questions to the school communications center.

Assemble team to collect and disseminate information.

Direct the crisis response team to provide for:
Protection and evacuation
Medical attention
Information sharing with staff, students, and parents
Counseling to students

Brief the central office.

Determine if there is a need for early dismissal and, if necessary the procedure for early dismissal.

Determine if and how students can be told.
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
Schedule a faculty meeting at the end of the day and give notice of the meeting.

Serve as a spokesperson to the media (if permitted by Board). Release information when facts are
verified. Work with Mrs. Brunet Parker if media coverage is extensive.
Chair parent meetings.


Determine how students will have access to phones. (Determine the number of lines at each school.
Each school may need to have one rotary phone/cell phone in case of power outages.)

Prepare a fact sheet for the office staff.

Conduct a mid-day or end of day meeting with the school crisis response team to assess the status of the
situation.

Debrief with the crisis response team and evaluate the school’s crisis response actions

Continue intervention and follow-up or terminate crisis response services.

Document decisions.


When the crisis is over, convene the school crisis response team to evaluate the crisis plan and identify
any necessary revisions.
Review the crisis response plan on an annual basis and share it with the faculty/staff.

Conduct regular fire, tornado, bomb, and intruder drills. Purchase, maintain, and know the location of
emergency equipment (ex. radios, flashlights, cellular phones, and generators/power sources).
THE OFFICE STAFF AND CUSTODIANS’ RESPONSIBILITIES

Inform the principal of the crisis.

Call 911 /Call first responders.

Call appropriate Hertford County Public Schools’ district personnel.

Contact emergency personnel.

Answer phones and monitor outgoing calls.

If lines are down use a cell phone to contact the superintendent and emergency services.

Plug in rotary phones, if one is available, when touch-tone phones are out.

Call on community resources for assistance.

Cut off the bells if there is a bomb threat.

Do not use two-way radios if there is a bomb threat. Designate runners. Inform those in outside units.

Retrieve telephone numbers of parents who need to be contacted (NC Wise Data Manager).

Make sure that the person requesting the release of a child from school has the authorization to pick up
the child.
Close and lock the office records room when a crisis occurs (fire, tornado, etc.)

FIRST RESPONSE TEAM RESPONSIBILITIES (nurses, counselors, social workers)
Assess the situation and assist the principal in determining what actions are needed.
19
*
Serve as a liaison between administration-crisis team and the remainder of the faculty/staff.
*
Triage students for first-aid, interventions, group or individual counseling
*
Call paramedics; accompany student(s) or staff to the hospital
*
Arrange for counseling rooms or first aid rooms, and services.
*
Check on all students identified as vulnerable or deeply affected.
*
Provide services at all schools when district first response team is needed.
*
Facilitate support groups.
*
Visit classrooms.
*
Meet teachers informally and in groups.
*
Make home visits; deliver sympathy cards and or donations.
*
Attend the funeral(s) or memorial(s).
*
Monitor students’ adjustment.
*
Coordinate re-entry plans for hospitalized students.
*
Provide follow-up support or counseling.
THE SCHOOL RESOURCE OFFICER'S RESPONSIBILITIES

Coordinate immediate security and protection of students and staff.

Assume command if a student is making a threat to do bodily harm while possessing a weapon.

Secure possession of the weapon(s). Check it for bullets/projectiles. Remove the bullets or projectiles
from the firearm. Tag the weapon with serial number, date or incident, and the student’s name. Secure the
weapon in a locked facility.

Call for assistance from the high school resource officer if needed.

Conduct searches if there is a bomb threat.

Communicate with and assist the police and fire departments.

Act as a liaison with the juvenile intake officer.

Control traffic entering or leaving campus.

Control parents who want to enter the area.
THE TEACHER’S RESPONSIBILITIES

Remain calm.

Keep your mind on your responsibilities.

Be careful how you answer student questions.

Keep updated rosters and parent contacts in this manual. Take with you.
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
Do not bother evidence in case of crisis.

Be careful of the information that you release.

Immediately inform the principal of a potential crisis situation.

Review safety with students.

Keep fire drill procedures, tornado safe area chart and classroom crisis procedures at a glance posted at eye
level in your classroom by the exit.

Remember that student safety and welfare is the number one priority.

Do not use two-way radios if there is a bomb threat. Use adult runners.

Account for the location of all of your students. Report any who are missing.

Use universal precautions when dealing with blood and body fluids.

Review bomb threat procedures, (which should be placed by each phone).

Control the movement of students.

Control the students.

Stay in place with your students and team during the crisis situation including after school until all students
have gone home and the principal has dismissed you.
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CRISIS PROCEDURES AT-A-GLANCE
BOMB THREAT
Students and staff will evacuate the building immediately to the rear at designated rally areas each classroom
should be at least 500 feet from the building.
 Teachers will see that two or three windows are opened and that the door is propped open when leaving the room.
 Light switches are to be untouched. Stop all radio transmission.
 Take roll and notify principal if someone is missing.
FIRE / EXPLOSION
Students and staff will evacuate the building in accordance with the fire evacuation plan posted in each room.
 Teachers will see that all windows and doors in their classrooms are closed and the lights are off when leaving the
room.
 All teachers will take roll and notify the principal if someone is missing.








TORNADO
Students and staff will immediately proceed to tornado shelter in accordance with the tornado shelter plan posted in
each room.
Students will assume a curled position so as to protect their eyes and heads.
Teachers will take roll immediately and notify the principal if someone is missing.
If time does not permit, get into the safest area of your classroom (the inside wall farthest away from doors and
windows).
Get under any heavy furniture available.
INTRUDER ALERT/ KIDNAPPING
Lock all doors. Keep all students in the classroom away from windows and doors. Close all blinds.
Students should get on the floor, away from glass.
If a class is in the media center, move to the staff library or inner offices immediately and lock doors if possible. If a
class is in the gymnasium, move to the locker rooms and lock door. If a class is in the cafeteria, teachers should
instruct the students to get under the tables and remain still.
CHEMICAL SPILL / TRAIN CRASH


Close all windows and doors.
Wait for evacuation information.

Get students out and shut the door.

GUNFIRE IN AN OPEN ARENA
Students should run to an opening. Find an area that can be secured!
SUICIDE
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BOMB THREAT
A bomb threat may be received by various means but usually will be by telephone. In the event a bomb
threat is received all faculty and staff should proceed as follows:
1. All teachers will take roll and notify their team leaders if someone is missing.
2. Teachers and students will exit the building to the rear to a pre-designated area. They should be at least
500 feet away from building.
3. Students and staff will not return to the building until it has been declared safe by the appropriate
authority.
School employees are not to release information to the press or news media concerning the crisis. All
requests are to be directed to the Public Information Coordinator. All schools in Hertford County
should proceed according to the following procedures:
4. Complete the Bomb Threat Phone Checklists immediately.
5. Record the exact time of the call and telephone line number on which the call was received.
6. Notify the Principal / Designee (but do not use the radio).
7. Call 911 for immediate assistance on another phone and different line.
8. Contact the Director of Student Services and Public Information’s Director.
9. Press *57 (CenturyLink Call Trace Center).
10. The Principal / Designee will send runners to notify teachers to implement evacuation procedures for
the school.
11. Students and Staff will evacuate the building immediately in accordance with the bomb threat
evacuation map.
.
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BOMB THREAT PROCEDURES (place copies beside phones)
Questions to Ask When Receiving Bomb Threat
1. When is the bomb going to explode?
2. Where is it located?
3. What does it look like?
4. What kind of bomb is it?
5. What will cause it to explode?
6. Did you place the bomb?
7. Why?
8. What is your address?
9. What is your name?
EXACT WORDING OF THE THREAT:
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
Sex of caller: _______________
Age of caller: _______________
Race of caller: ___________
Date of Call: __________ Time Received: ___________ Time
Caller Hung Up: _________ Length of Call: __________
Number at which call is received: _______________________
Record the line # on which the call was received: line1, 2, or 3:
24
Caller' Voice (circle those that apply):
Calm Angry Excited
Distinct
Slow Rapid Soft
Slurred Nasal Stutter Lisp
Loud Laughter
Raspy Deep Ragged
Crying Normal
Clearing throat
Deep breathing
Cracking voice
Disguised
Accent Familiar
If voice is familiar, whom did it sound like?_________________
Background Sounds (check all that apply):
____Street noises
____Factory machinery
____Animal noises
____Clear
____Office machinery
____Voices
____PA system
____Static
____Music
____Local
____House noises
____Long Distance
____Booth
____Motor
____Other
____________________
____________________
Threat Language (check all that applies):
____Well spoken (educated)
____Innocent
____Taped
____Foul
____Irrational
____Message read by threat maker
Remarks: __________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
Report the call immediately to:
Administrative Assistant: Sue Godwin, 252-358-8420
Phone Number: ____________________________
Date___________________________
Name _______________________________; Position_________________________________
BOMB THREAT
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CALL _Sue Godwin /Central Office 252-358-8420
CenturyLink CALL TRACE PROCEDURES
 AFTER RECEIVING A CALL, HANG UP.
 LISTEN FOR A DIAL TONE AND PRESS *57 OR DIAL 1157 ON
A ROTARY PHONE.
 LISTEN FOR THE ANNOUNCEMENT AND FOLLOW THE
INSTRUCTIONS.
 REPORT THE DATE AND TIME YOU USED CALL TRACE TO
YOUR LOCAL SERVICE PROVIDER.
DO NOT USE RADIOS OR CELLPHONES
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CRISIS LOCK-DOWN
When a crisis occurs that calls for the halting of all school activity for a period of time ,
administration will convey facts in a simple, easily understood and non-ambiguous language. Everyone
needs to know that normal school day activities are stopping because there is a situation that needs
immediate attention. Every staff person, substitute teacher, parent volunteer, itinerant teacher, educational
assistant and student needs to know what is expected of him/her during this "crisis" period.
•To avoid any confusion, it is recommended that a code word not be used, but rather state:
“LOCK-DOWN".
•It is absolutely essential that everyone working in, or attending school, know what he/she is to do in the
event of a lockdown.
PROCEDURES TO FOLLOW:
• Principal / Designee will signal for crisis lockdown.
• Immediately notify the School Resource Officer.
• Principal / Designee will turn bell system off.
• Teachers will check the hallways prior to closing their doors for any students in the hall. Lock doors.
• Students out of class will be directed to go to nearest occupied classroom.
 Teachers will immediately use their RED or GREEN cards to indicate status of classroom. Place one in
the door window, slide a card under the door and place a card in a window from the inside of the
classroom.
• Principal / Designee will contact classrooms by public address system, if possible.
• Teachers will indicate if all is right in their classroom by saying "EVERYTHING IS FINE".
• Teachers will indicate if all is not right in their classroom by saying "EVERYTHING IS FINE, NOW".
• All adults who do not have supervisory responsibility for students will report to a designated central
location.
• .Principal / Designee will divide adults reporting to a central location into teams with radios and
clipboards, if available. They will be briefed on what is known of the emergency situation.
• Principal / Designee will deploy teams across campus checking for students not under control of an adult
and for any outsiders. Students found will be identified and placed in the nearest classroom. School
Resource Officer / Law Enforcement and Administration will be notified when outsiders are observed. As
each classroom is checked, the team will obtain from the teacher a list of missing students and any
students who joined their room when the lockdown was announced.
• Team members will return lists to the designated central location where they will be complied and
missing or/unaccounted students can be identified
• Principal / Designee will make an "all clear" announcement when crisis is under control and normal
activity can resume. Based on the situation, principal/designee may choose to speak to the incident.
• Principal / Designee will debrief faculty to help ensure facts are presented and rumors are kept to a
minimum…
LOCK-DOWN PROCEDURE FOR SPECIFIC AREAS
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In the event that an act of violence should occur…
1. In the Commons Area, (if shooter is outside) all students should be instructed to move quickly down to the
hallway towards the office and into the closest classroom to assume the “lock-down” position. Access
doors between the Commons Area and the hallway should be closed/ shut. Staff members should instruct
students to move quickly, quietly, and without panic.
2. In the Cafeteria, staff should instruct students to move the under tables and then crawl quickly and quietly
out of the doors closest to the entrance doors, into the hallway, and out of the building using the doors close
to the bus area (this should only be done if subject is inside building). Otherwise, students should
evacuate to the locker rooms according to the maps on the walls in the cafeteria. If students are in the
service line or return tray line, they should move to the kitchen area. Staff members should instruct
students to move quickly, quietly, and without panic.
3. In the Media Center, staff should instruct students to crouch under table or near bookcase, crawl to storage
room or conference room (only if can be done safely). Staff members should instruct students to move
quickly, quietly, and without panic.
4. In the Gym, staff will instruct students to move out the rear exit doors quickly and quietly and exit the
building near the baseball field (Only if can be done safely). Otherwise, staff will instruct students to
move quickly into the PE locker rooms. Staff members should instruct students to move quickly,
quietly, and without panic.
At the appropriate time determined by the administration or law enforcement, all injured persons will be
moved to the Gymnasium for triage and / or treatment.
Injured person(s) should be moved only by first responders and / or trained medical professionals.
FIRE PROCEDURES TO FOLLOW:
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1. The person discovering the fire will notify the Principal’s office immediately.
2. The Principal / Designee will sound the fire alarm immediately.
3. All staff and students will evacuate the building according to the plan.
4. Teachers will close all windows and doors in the classrooms and turn off the lights. Teachers will
have their classroom roll books.
5. Principal / Designee will immediately fire commander if someone is missing. The fire commander,
as on scene commander will orchestrate the search.
6. Principal / Designee will contact fire/emergency services at 9-1-1 and tell operator where point of
contact will be located to meet responding fire officials.
7. Principal / Designee will notify Director of Student Services and Public Information Director.
8. Principal / Designee will keep students and staff away from building until the area is declared safe.
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TORNADO
A. WATCH: Weather conditions are right for the formation of tornadoes.
PROCEDURES TO FOLLOW:
1. Teachers will continue regular classroom activities until instructed otherwise.
2. Students will not be informed of the possible danger.
3. Principal / Designee will appoint staff members to serve as lookouts on all four sides of the building.
4. Principal / Designee will notify all bus drivers of the WATCH prior to departure or by cellular phone.
5. School will be dismissed at the normal time in the regular manner, and bus drivers will follow regular
routes using due caution.
B. WARNING: A tornado has been sighted in the area visually and / or on radar.
PROCEDURES TO FOLLOW:
1. The Superintendent / Designee or appropriate county official will notify all principals by emergency
radio.
2. Principal / Designee will sound the tornado signal 3 short rings immediately.
3. Principal / Designee will send runners to notify teachers with classes outside the building to move to
designate safe areas.
4. All students and staff will immediately proceed to the designated areas, assume a crouched kneeling
position, and cover the back of the head/neck with hands or coats to protect eyes and heads once in the
hallway. They will face away from the area with greatest potential for injury from flying glass. If a
student is wheelchair bound or teacher knows of a reason that student cannot sit on floor, a chair will be
provided for the student. If it is not a drill, teachers, staff and visitors will also sit on floor in tornado
position.
5. All teachers will take roll and notify principal/designee if someone is missing.
6. Students and staff will not return to their classrooms until the principal/designee declares it safe
to do so.
7. The custodial staff will turn off all utilities (electricity, water and fuel).
TORNADO SIGHTING
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IF THERE IS NO WARNING, BUT A TORNADO IS SIGHTED APPROACHING YOUR SCHOOL:
1. If time permits, students and staff will proceed to the interior hallway or interior room and crouch on
the floor that does not have an outside wall.
2. If time does not permit, students and staff will get into the safest area of the classroom (the inside wall
farthest away from doors and windows).
3. Students and staff will avoid windows, auditoriums, gymnasiums, or other structures with wide,
free-span roofs.
Other Incidents:
BUS ACCIDENT
1. Principal/designee will go the accident site and hospital.
2. Counselor (s) and office staff will contact parents/guardians of students on bus.
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HEALTH CONDITIONS/STUDENT OR STAFF MEMBER
Critical Condition
1. Teacher, etc., will notify the principal’s office.
2. Principal/designee will notify parents (s)/ guardian (s) of student and rescue squad.
Non-Critical Condition
1. Teacher/student will accompany other student to the office.
2. If the situation is minor and office personnel can handle, he/she will proceed with basic first aid
procedures. However, whenever in doubt, call a first responder.
SUICIDE THREAT
1. Principal/designee will notify parent/guardian.
2. Take student to a counselor.
3. If necessary, counselor will refer student / family to seek help through Mental Health.
4. DO NOT LEAVE STUDENT(S) UNATTENDED FOR ANY REASON. REMAIN WITH THEM
UNTIL PARENT/GUARDIAN ARRIVES.
DEATH (STUDENT OR STAFF MEMBER)
1. Principal/designee will share factual information with students and other faculty members in a manner
deemed appropriate.
2. If situation warrants, principal will convene a meeting with the Crisis Response Team, contact Central
Office and send counselors to work with students
3. All counselors will visit classrooms where group intervention is necessary.
KIDNAPPING/CHILD SNATCHING
1. When a student is checked out of school, the office personnel will make sure that the person requesting
the release has authorization to pick up student.
2. Parents should be strongly encouraged to notify school personnel of any changes in the family
structure/household.
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3. If necessary, contact the Security Resource Officers; if not available, call 911 for assistance.
CHILD ABUSE/NEGLECT
If a teacher has reasonable suspicion that a student is being abused/neglected, they should share this
information with a Principal or Assistant Principal AND Counselor immediately!
This is a draft. Inform me of the numbers to use cell or office. This book goes to all teachers and staff
Submitted by Kathy Artis 1-23-13 at 5:55 P.M.
Con’t. 1-28-13
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