Student ICT Policy
2014-15
Student ICT Policy 2014-15
Abbey College Cambridge
Student ICT Policy 2014-15
Abbey Cambridge and Alpha Plus Group
The ACC Senior Leadership Team are responsible for this policy:
Julian Davies, Principal
Telephone:
01223 578280
Email:
Julian.davies@abbeycambridge.co.uk
Karen Lonsdale, Vice Principal (Pastoral)
Telephone:
01223 578280
Email:
Karen.Lonsdale@abbeycambridge.co.uk
Mike Corbett, Director of Operations
Telephone:
01223 578280
mike.corbett@abbeycambridge.co.uk
Email:
Mark Lassman, Director of International Admissions
Telephone:
01223 578280
Email:
mark.lassman@abbeycambridge.co.uk
This policy is reviewed on an annual basis
Annual Policy reviewed by:
Senior Leadership Team
Annual Review date:
September 2014
Next date of Annual Review:
August 2015
This policy has been adopted by the governors, is addressed to all members of staff and volunteers where
appropriate, is available to parents on request and is published on the school's website if appropriate.
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Sep 2014
Student ICT Policy 2014-15
Abbey College Cambridge
Student ICT Policy 2014-15
Abbey College Cambridge
Network Policy
All students are encouraged to use the network facilities, including the Internet for
tasks associated with their learning programmes. You are expected to demonstrate a
responsible approach when using the resources and to show consideration for the
other network and Internet users. You have no right to use these facilities purely for
leisure and you will be required to follow all the conditions laid down on this Policy.
The network must not be used for:
1)
 Offensive, racist, sexist, obscene or indecent material
 Material that can mislead or cause unnecessary anxiety
 Copyright material
2) Advertising
3) Hacking (deliberate unauthorised access to facilities or services within the
College or via the Internet)
4) Activities that might:
 waste staff effort
 waste network resources
 corrupt or destroy other users’ data
 violate the privacy of other users
 disrupt the work of other users
 deny service to other users (for example, by overloading the connection to
the internet by downloading or sending large image files, video or sound
clips and very large text documents etc.)
5) Activities that might affect the operation of the network, software of terminals
e.g.:
 install or use any items of software (including games) not authorised by a
member of staff
 alter system settings, desktop wallpapers, icons etc.
 set passwords on screensavers
 introduce ‘viruses’
6) Please remember that in general, if it is not acceptable on paper, it is not
acceptable as an e-mail message.
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Student ICT Policy 2014-15
Abbey College Cambridge
Breach of the rules may lead to a withdrawal of access to the College networks and
further disciplinary measures. If you are not sure, ask.
Open access areas are to be treated as quiet study areas and no food or drinks are
allowed. Individual network ID’s and passwords must not be passed on to anyone
else. You will be held responsible for any issue associated with your user ID.
Students must take responsibility for backing up their work onto USB storage or
approved disks.
Use of Network Associates Anti-virus Protection Software
This software is running on all College computers with regular updates managed by
the Group I.T. support. E-mail scanning is also automatic although if you get any
suspicious mail you should alert the college reception for them to inform the
college’s ICT contractors.
To scan a file, folder, floppy disk or USB Flash drive open My Computer then rightclick on the object with the mouse and select “scan for viruses” from the menu.
If you think your computer may have a virus click on Start, All Programs, Network
Associates, VirusScan Console then Scan All Fixed Disks then Start.
If you get a message on screen at any time to say a virus has been found the message
should also give you the options to “Clean, Delete or Move” the file. Always choose
to either Clean or Delete. If you then get a message to say the file cannot be cleaned
or deleted contact the college’s reception immediately. Failure to do this may result
in the virus infecting the rest of the College network.
Internet access Acceptable Use Policy for Staff and Students
The college provides access to ICT and to the resources of the Internet to facilitate
teaching, learning, research and communication. A policy on use of these resources
has been formulated and all staff and students must agree to abide by this policy.
Individual log ons are provided for each member of the college.
Internet access is only available through the college network and firewall and it is
forbidden for users to change any settings on computers or to attach a modem to any
computer
All downloaded files must be scanned for viruses before being accessed
The Internet and e-mail may not be used for the transmitting, retrieving or storing of
any communications or images which are:
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Student ICT Policy 2014-15
Abbey College Cambridge
1. Harassing – harassment is unwanted conduct (including insults and ‘jokes’)
which relates to gender, race, sexual orientation, religion, disability or other
similar issues
2. Defamatory – defamation is the publication of material which adversely affects
the reputation of a person or company
3. Copyright – copyright means that the owner of such material has the exclusive
right to determine how that material might be copied and used. Copyright
material may not be transmitted if the owner’s permission has not been obtained.
4. Pornographic – pornographic means any material of a sexual nature. As there can
be no possible legitimate business use for accessing or transmitting sexually
explicit materials at work, the question of whether or not such material constitutes
pornography is not relevant to the use of the college’s internet services and all
such material is prohibited
5. Use of the college’s Internet facilities to deliberately propagate computer viruses,
worms, Trojan horses or trap-door programmes is prohibited.
6. Use of the college’s internet facilities to disable or overload any computer system
or network, or to attempt to disable, defeat or circumvent any system intended to
protect the privacy or security of another user is prohibited
7. Users must not install additional internet or e-mail related software or change the
configuration of existing software without the authorisation if the I.T. Manager
8. Use of the college’s internet facilities to download or distribute pirated software
or data is prohibited
9. Use of the college’s internet facilities to upload software licensed to the college, or
to upload data owned by the college without good reason is prohibited
10. Use of the college’s internet facilities to download entertainment software of
games or to play games against others over the internet is prohibited
All users will respect the privacy of other users
Newsgroups:




Newsgroups can offer a wealth of potentially valuable information and advice
but can also consume inappropriately large amount of time and energy. In
addition, newsgroup messages often provide links to inappropriate web pages
and users should be aware of the risk of inadvertently accessing unacceptable
sites by this means.
Users must not access newsgroups which are not work related
Users must not participate in discussions which are politically sensitive or
controversial, whether nationally or locally, and users must not give advice or
information which they know to be contrary to the colleges policies or interests
Newsgroups are by definition public forums. Users must therefore not reveal
any information which might reasonably be deemed to be sensitive or
confidential
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Student ICT Policy 2014-15
Abbey College Cambridge
Because of the risks associated with the Internet and the need for the college to
maintain the integrity of its image, no user may establish or maintain a separate
Internet or FTP site except where this is specifically authorised by the I.T. Manager
Occasional and reasonable use of the Internet for personal purposes is regarded as
acceptable provided that:
1. Systems are not used for private business or other commercial purposes including
the sale or purchase of goods and services
2. Use of the system does not interfere with the normal performance of the user’s
duties
Monitoring
1.Use of the Internet can be of great value to students. There is an ever-increasing
wealth of good quality educational resources, opportunities for research and access
to the equivalent of a library far bigger than we could ever provide within college
2. All internet access is now being monitored and all usage is recorded and may if
necessary be viewed to ensure that users are complying with the requirements of
this policy and that no misuse is taking place. Users should not expect the use of the
Internet or the contents of files to be private.
3. Controls have been set up to prevent access to sites on the internet that could
include undesirable sites but it must be understood that even with frequent updates
it is impossible to guarantee all such material can not be accessed. Users placed in
this situation should report the incident to the Site Manager.
4. Any student abusing this privilege will be dealt with in a serious manner.
I have read and understood the Student ICT Policy and agree to be bound by it.
Signature: …………………………………………………………………………..
Print Name: ………………………………………………………………………..
Date: ……………………………………………………………………………….
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