NEW MEXICO OFFICE OF THE STATE ENGINEER
DAM SAFETY BUREAU
PROJECT SUBMITTAL CHECKLIST
INSTRUCTIONS AND SUMMARY
APRIL 2015
The Office of the State Engineer (OSE) rules and regulations governing Dam Design, Construction and
Dam Safety require the submittal of several items to document the design of a new dam and for the
investigation, alteration or repair of an existing dam (19.25.12.11 New Mexico Administrative Code). The
documents are required to provide the supporting information to evaluate the safety of the proposed
design. The rules and regulations also require owners of High and Significant Hazard Potential dams to
submit an Operation and Maintenance Manual and Emergency Action Plan. A copy of the rules and
regulations governing Dam Design, Construction and Dam Safety can be obtained from the OSE website
at www.ose.state.nm.us/DS/dsRegs.php. The Dam Safety Bureau of the OSE has developed a checklist
to assist in development of documentation for project submittals. It is required that relevant sections of
the checklist accompany any document submitted for review to the OSE Dam Safety Bureau. The
checklist must not be bound into the document.
Items in the project submittal checklist provide either a general or specific reference to the rules and
regulations for dams contained in Title 19, Chapter 25, Part 12 of the New Mexico Administrative Code
(19.25.12 NMAC). The checklist provides a place to indicate the location and page number where each
item is addressed and inclusion of this information will expedite the OSE review process. This checklist is
not intended as an outline for your technical report and must not be used for that purpose.
An electronic copy of the project submittal checklist documents can be obtained from the OSE website at
www.ose.state.nm.us/DS/dsReferences.php. The checklist is provided as separate documents to assist
persons who may not need to submit all sections. Any documentation submitted to the OSE Dam Safety
Bureau for review must be submitted in a format acceptable to the OSE. Both hard copy and electronic
copy is required. Please review the OSE guidance paper “Technical Reports for Dams” that is available
on the OSE Dam Safety Bureau website for guidance on formatting and preparation of a technical
document.
The OSE Dam Safety Bureau requires that technical reports thoroughly document procedures and
assumptions of all investigations, analysis and designs. Methodology must be discussed in detail and
independently of any reference material provided or software used to perform the computations. All
design input must be tabulated and justified and results must be interpreted with appropriate conclusions.
Any errors or warning identified by a computer program must be discussed in the report. Analysis not
required by the OSE need not be submitted in the Report to the OSE. A working electronic copy of all
computer models must be provided in the submittal. Supporting documentation such as computer input
and output files must be annotated if the computer models are not available to the OSE Dam Safety
Bureau. Supporting documentation such as computer input and output files must be annotated if the
computer models are not available to the OSE Dam Safety Bureau. If the models are considered a “trade
secret” please indicate this condition and the model will not be subject to the inspection of public records
act.
Persons who are preparing documents for OSE review are encouraged to contact the Dam Safety Bureau
if they have questions so that the review process can proceed with as little delay as possible. If additional
discussion is required regarding dam design and rehabilitation projects, please contact Charles N.
Thompson, P.E., Dam Safety Bureau Chief at 505-383-4134.
Project Submittal Checklist for Dams – Summary
Form Date 04/20/2015
Dam:
File No.: _______
Owner:
Date: _________
Design Engineer:
Application, Fees and Detailed Plans
Submitted
YES
NO
Not
Required
Comments
1. Correctly completed Application (19.25.12.11.A)
Submit as a separate document
2. Detailed Cost Estimate (19.25.12.11.A)
Submit as a separate document
3. Filing Fee and Plan Review Fee (19.25.12.8)
Check payable to Office of the State Engineer and
attached to the transmittal letter
4. Water rights for water impounded by the dam
(19.25.12.11.B) Letter from the OSE Water Right
District Office
5. Design Report (19.25.12.11.C). Design Report may be
organized into multiple reports. Submit as a hard copy
report(s) and electronically in Adobe pdf.
6. Construction Drawings (19.25.12.11.D)
Submit in hard copy and single file electronic (PDF)
7. Specifications for the Project (19.25.12.11.E) Submit in
hard copy and electronically in Adobe pdf.
8. Plat of Survey (19.25.12.11.F)
Submit as a rolled paper copy. Do not fold.
9. Dam Site Security (19.25.12.11.G) Submit as part of
the design report or as a separate document and
electronically in Adobe pdf.
10. Instrumentation Plan (19.25.12.11.H) Submit as part
of the design report or as a separate document and
electronically in Adobe pdf.
11. Operation and Maintenance Manual (19.25.12.11.I)
Submit as a separate document bound in a 3 ring binder
and electronically in Microsoft Word.
12. Emergency Action Plan (19.25.12.11.J) Submit as a
separate document bound in a 3 ring binder and
electronically in Microsoft Word.
Note: References in parenthesis corresponds to the appropriate rule in Dam Design, Construction and Dam Safety, Title 19, Chapter 25, Part12 of the New
Mexico Administrative Code (19.25.12 NMAC)