Appendix 1
Protocol for arranging proctors for Proctored Final Exams & Procedures for conducting proctored exam

Extension Program Coordinators remind students that final exams must be taken in-person at an
authorized proctor location during the Learning Preparedness Assessment (LPA) call.
o Local students can arrange to take the final exam at the School of Public Health or UC Berkeley
Extension.
o Overseas students can take the exam at the U.S. embassy under the supervision of a consular
officer.
o Students should locate and secure a nearby testing center by the end of the second week of the
course.

Student provides proctor with the Proctor Application and asks the proctor to return the completed
application to the Extension Program Coordinator.
o Proctor returns application to Extension Program Coordinator via secure fax or as a scanned
document.
o Upon receipt of completed application, Extension Program Coordinator verifies proctor’s
location and email address.
o Extension Program Coordinator advises student of approval/denial of proctor.
 If approved, student is responsible for scheduling exam
 If denied, student must research alternate proctor and receive approval.

Extension Program Coordinator creates and updates proctor tracking spreadsheet for each course.
Information on spreadsheet includes:
o Course name / number
o Student name, phone # and email address
o Proctor name, address, phone # and email address
o Date of telephone and email confirmations
o Approval date
o Date exam sent to proctor
o Date completed exam received
o Date delivered to instructor

24 hours prior to exam date the Extension Program Coordinator sends the exam to the proctor along
with the Rules and Regulations document.
o Extension Program Coordinator confirms receipt of exam.
o Upon completion, the exam is sent to the Extension Program Coordinator via secure fax or
scanned email (refer to Rules document).
o Extension Program Coordinator delivers exam to instructor to grade.
If there is a charge for examination supervision, the student is responsible for the fee. Under no
circumstances can a family member or tutor serve as proctor, nor can the exam be sent to a home
address.
Our processes have been developed using the National Collegiate Testing Association (NCTA) guidelines for
proctoring. For more information on NCTA, go to http://www.ncta-testing.org/. For information on testing
standards, go to http://www.ncta-testing.org/resources/standards/standards.php.
Final Exam
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University of California, Berkeley
Proctor Application
Section A. – To be completed by the student
1. Student Contact Information
Name
Daytime Phone
UC Berkeley E-mail
Student ID
2. Course Needing Proctor
3. Semester and Year
Summer 200
Students should refer to http://www.ncta-testing.org/cctc/find.php in order to find a proctor.
Students who cannot find a proctor on the NCTA site, need to submit their proposed proctor for
approval by UC Berkeley Extension
4. My final exam will be proctored by:
5. Fill in the proctor’s name and organization (i.e.
Orange County Public Library, Brevard Community
An approved NCTA proctor site
College, etc.).
A site that needs to be reviewed and approved
Proctor/Testing Center Name
Other
Organization Name
6. I, _______________________, agree to the following
(1) to locate a proctor or testing center and set up an appointment for my course exam(s), according
to published dates
(2) to arrange for fee payment for the proctoring services, if any
(3) to submit this form to the proctor for completion and to provide him/her the instructions.
The information in Section A is correct to the best of my knowledge.
________________________________________________________________________
Student Signature
Date
Section B. – To be completed by the proctor or testing center director
1. Proctor/Testing Center Contact Information:
Proctor Name
Phone Number
Organization
Street Address
City
E-mail Address
State
Zip
Fax Number
2. I certify that; (1) To the best of my abilities, I will uphold the UC Berkeley Academic Conduct Standards
(http://students.berkeley.edu/uga/conduct.asp, and other instructions listed below); (2) I have Internet access
or email at the testing site that will allow me to download or receive pdf. files and print them.
The information in Section B is correct to the best of my knowledge.
________________________________________________________________________
Proctor Signature
Date
Final Exam
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Rules and Regulations for Comprehensive Final Exam
For Authorized Proctor


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




The exam has a X-hour time limit.
Students are expected to bring a writing implement and a photo ID to the testing site.
Proctor is required to verify student’s photo ID and sign cover page of exam.
Proctor must agree to monitor the student during the exam to verify that student is not assisted by
anyone.
Student should not leave the examination (with the exception of an emergency) until it’s completed.
Students will not be allowed to have:
o Books
o Scratch paper
o Notes
o Wireless devices, cell phones, laptops, and other PDAs
o MP3 players and other music players
PLEASE PROMPTLY return the completed exam via fax or scan and email to:
o Program Coordinator (Name)
University of California
School of Public Health
Berkeley, California 94720-3200
Email: programcoordinator@berkeley.edu
Office (510) 555-1212
Fax (510) 555-1212
Please shred or destroy the original exam questions.
Sample of Proctoring Sites Used by University Extension for Online Course Exams:
Alliance Computing Solutions
UC San Diego Extension
UCLA Career Center
Old Dominion University
Fullerton College
Chapman University
UCLA Career Center
Paradise Valley Community College
Rio Hondo College
UCDC Program
Frederick Community College
UCLA Career Center
CSU Fresno
UCI Academic Testing Center
UCLA Career Center
El Segundo Public Library
Chapman University
Long Beach State
UCLA Career Center
Collin College
Final Exam
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