PUNJAB SKILLS DEVELOPMENT FUND
INSTRUCTIONS, DATA SHEET & TERMS OF REFERENCE
FOR
TECHNICAL & FINANCIAL PROPOSALS
SKILLS FOR JOB 2014-15
June, 2014
Request for Proposal SFJ-2014-15
CONTENTS OF RFP DOCUMENT
SECTION
CONTENTS
PAGE
SECTION 1
INSTRUCTIONS TO SERVICE PROVIDERS
1
SECTION 2
DATA SHEET
9
SECTION 3
TERMS OF REFERENCE (TOR)
15
ANNEXURE A
LIST OF COURSES
17
ANNEXURE B
STANDARDS FOR HOSTEL ACCOMMODATION
21
Note:
Forms for preparation of Technical and Financial Proposal are in a separate file.
Request for Proposal SFJ-2014-15
SECTION 1: INSTRUCTIONS TO SERVICE PROVIDERS
1. Definitions
a. “Agreement” means the Agreement signed by the PSDF and Service Provider along with all
attached documents thereto.
b. “Board” means Board of Directors of Punjab Skills Development Fund, a company incorporated
under section 42 of the Companies Ordinance 1984.
c. “Client” means Punjab Skills Development Fund (PSDF).
d. “Consortium Partner” means any entity with whom the Service Provider forms an association to
provide any part of the Service jointly or severally.
e. “Day” means calendar day.
f. “Data Sheet” means such part of the Instructions to Service Providers used to reflect specific
conditions.
g. “Eligible Person” means any trainee who falls within the category defined in the data sheet.
h. “Financial Proposal” means that part of the proposal which provides details about cost of the
proposed training.
i. “Foreign Personnel” means Personnel who at the time of being so provided had their domicile
outside Pakistan.
j. “Government” means the Government of the Punjab.
k. “Instructions to Service Providers” means the document which provides shortlisted Service
Providers with all information needed to prepare their Proposals.
l. “Local Personnel” mean Personnel who at the time of being so provided had their domicile inside
Pakistan.
m. “LOI” means the Letter of Invitation included in the RFP as a Section being sent by the Client to
the shortlisted Service Provider.
n. “Personnel” means temporary or permanent staff employed by Service Provider or by any
member of consortium and assigned to perform the Services or any part thereof.
o. “Professional Staff” includes management, training or monitoring staff of Service Provider.
p. “Proposal” means the entire set of documents consisting of Technical and Financial Proposals
submitted by an organisation.
q. “Reference Price” means that cost per trainee per month of the organisation scoring the highest
combined technical & financial score within a trade
r. “Reference Score” means the highest combined technical and financial score of a Service
Provider within a trade
s. “RFP” means the “Request for Proposal” prepared by PSDF for the selection of Service
Providers.
t. “Services” means one or more of the services specified in the data sheet and ancillary activities
performed by the Service Provider in pursuance of the Agreement.
u. “Service Provider” means any legal entity including Consortium, which participates in the bidding
under the scheme and proposes to provide Services under an Agreement.
v. “Trainee” means any eligible person who is selected for training by the Service Provider.
w. “Target Area” means any area defined in the data sheet.
x. “Technical Proposal” means that part of the proposal which provides information about technical
aspects of the proposed training.
y. “Terms of Reference” (TOR) means the document included in the RFP as a Section which
explains the objectives, scope of work, activities, tasks to be performed, respective
responsibilities of the Client & the Service Provider and expected results and deliverables of the
assignment.
2. Introduction
2.1. The Client named in the Data Sheet will select one or more entities (Service Provider/s), in
accordance with the method of selection specified in the Data Sheet for providing Services.
2.2. The shortlisted Service Providers are invited to submit Proposals (each proposal comprising
of two parts a “Technical Proposal” and a “Financial Proposal”) for Services required for the
assignment named in the Data Sheet.
Instructions to Service Providers
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Request for Proposal SFJ-2014-15
2.2.1.The Technical and Financial Proposals should be submitted trade / course wise in
separate and sealed envelopes, properly labelled and contained within an outer
envelope. The qualifying Technical Proposals will be the basis for agreement
negotiations and ultimately for a signed Agreement with the selected Service Providers.
2.3. Service Providers should familiarize themselves with assignment conditions and take them
into account in preparing their Proposals. To obtain first-hand information on the assignment,
they are required to attend a capacity building/pre-proposal conference if one is
specified in the Data Sheet.
2.4. Service Providers should contact the Client’s representative named in the Data Sheet to
obtain additional information on the capacity building/pre-proposal conference, if required.
2.5. The Client will timely provide at no cost such inputs as specified in the Data Sheet.
2.6. Service Providers shall bear all costs associated with the preparation & submission of their
proposals, attending capacity building/pre-proposal conference, if any, and agreement
negotiations. The Client is not bound to accept any proposal and reserves the right to annul
the selection process at any time prior to Agreement award, without thereby incurring any
liability to the Service Provider.
3. Conflict of Interest
3.1. PSDF policy requires that Service Providers supply professional and objective services and at
all times, hold the client’s interests paramount, strictly avoid conflicts with other assignments
or their own corporate interests and act without any consideration for future work.
3.2. Without limitation on the generality of the foregoing, Service Providers and any of their
consortium partners, shall be considered to have a conflict of interest and shall not be
recruited under any of the circumstances set forth below:
a. Conflicting assignments
A Service Provider (including its Personnel and Consortium partners) or any of its
affiliates shall not be hired for any assignment that, by its nature, may be in conflict with
another assignment to be executed for the same or for another Client. These cases include,
but are not limited to, the following:
 Any entity engaged for providing training services under a project shall not be engaged
for third party monitoring for the same project.
 An entity selected for Services shall be excluded from downstream supply of any other
service related to the Assignment other than a continuation of the “Services” under the
on-going Assignment. Engagement of a Service Provider for different components of the
same project at different times would not per se be considered a case of conflict of
interest.
 Service Providers hired for design of a project such as to prepare Terms of Reference or
to design the RFP for an assignment should not be hired for providing Services for the
same project.
 Service Providers, or any of their affiliates assigned for a specific project, shall not
undertake any other assignment which, by its nature, may be in conflict with any of their
other past or present assignments.
 Service Providers must notify the Client if they own any proprietary products or systems
which they may recommend to a Client, or if they hold any interest in such products, to
ensure transparency and to ensure that no conflict shall arise in the evaluation and
application of their recommendations.
b. Conflicting relationships
 A Service Provider (including its Personnel and Consortium partners) or any of its
affiliates that has a business or family relationship with a member of the PSDF Board,
Management, or staff who is directly or indirectly involved in the preparation of Terms of
Reference, selection process of Service Providers and/or supervision of the Agreement
may not be awarded an Agreement unless conflict stemming from this relationship has
been resolved in a manner acceptable to the Board throughout the selection process
and the execution of the Agreement.
 Service Providers have an obligation to disclose any situation of actual or potential
conflict that impacts their capacity to serve the best interest of their Client and Trainees,
Instructions to Service Providers
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Request for Proposal SFJ-2014-15
or that may reasonably be perceived as having this effect. Failure to disclose said
situations may lead to the disqualification of the Service Provider/s or the termination of
its Agreement.
 Current employees of the Client shall not work as Service Providers.
3.3
Fraud and Corruption
a.
PSDF requires Service Providers participating in provision of services adhere to the
highest ethical standards, both during the selection process and throughout the
execution of an agreement. In pursuance of this policy, PSDF defines, for the purpose
of this paragraph, the terms set forth below as follows:
 “Corrupt practice” means the offering, giving, receiving, or soliciting, directly or
indirectly, of anything of value to influence the actions of any employee of PSDF in the
selection process or in agreement execution;
 “Fraudulent practice” means a misrepresentation or omission of facts in order to
influence a selection process or the execution of an agreement;
 “Collusive practices” means a scheme or arrangement between two or more with or
without the knowledge of the Client, designed to establish prices at artificial, noncompetitive levels;
 “Coercive practices” means harming or threatening to harm, directly or indirectly,
persons or their property to influence their participation in a procurement process, or
affect the execution of an agreement.
b.
PSDF will reject a proposal for award if it determines that the Service Provider
recommended for award has directly or through an agent, engaged in corrupt,
fraudulent, collusive or coercive practices in competing for the agreement in question.
PSDF may also impose penalties on a Service Provider, including declaring it ineligible,
either indefinitely or for a stated period of time, for PSDF funding, if at any time it
determines that the Service Provider has, directly or through an agent, engaged in
corrupt, fraudulent, collusive or coercive practices in competing for, or in executing, a
PSDF funded project.
c.
PSDF will have the right to inspect Service Provider’s accounts and records and other
documents relating to the submission of proposals and agreement performance, and
have them audited by auditors appointed by PSDF.
d.
Service Providers shall furnish information on commissions and gratuities, if any, paid
or to be paid to agents relating to this proposal and during execution of the assignment
if the Service Provider is awarded the Agreement, as requested in the Financial
Proposal submission form.
4. Single Proposal Submission
Shortlisted Service Providers (TSPs) may submit separate proposals for one or more Trades /
courses. There should be separate and Single Proposal for each Trade (comprising separate
technical and financial proposals); If Service Providers submit or participate through more than one
proposal for a single Trade, such proposals shall be rejected.
5. Proposal Validity
The Data Sheet indicates how long the Proposal must remain valid after the submission date. During
this period, Service Providers shall maintain the availability of professional staff nominated in the
Proposal. Should the need arise; the Client may request Service Providers to extend the validity
period of their proposals. Service Providers who agree to such extension shall confirm that they
maintain the availability of the professional staff nominated in the Proposal, in their confirmation of
extension of validity of the Proposal. Service Providers could submit new staff in replacement, which
would be considered in the final evaluation for agreement award. Service Providers who do not agree
have the right to refuse to extend the validity of their Proposals.
6. Formation of Consortium / Partnership
Status of partnership / formation of consortium will remain as mentioned in the EOI. Change in
consortium partner is not allowed.
Instructions to Service Providers
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Request for Proposal SFJ-2014-15
7. Clarification and Amendment of RFP Documents
7.1. Service Providers may request a clarification of any of the RFP documents up to the date
indicated in the Data Sheet before the proposal submission date. Any request for
clarification must be sent in writing, or by email to the Client’s address indicated in the Data
Sheet. The Client will respond in writing or by email and will send written copies of the
response (including an explanation of the query but without identifying the source of inquiry)
to all shortlisted Service Providers.
7.2. At any time before the submission of Proposals, the Client may amend the RFP by issuing an
addendum in writing or by standard electronic means. The addendum shall be sent to all
Service Providers and will be binding on them.
7.3. Service Providers shall acknowledge receipt of all amendments. To give Service Providers
reasonable time in which to take an amendment into account in their Proposals the Client
may, if the amendment is substantial, extend the deadline for the submission of Proposals.
8. Preparation of Proposal
8.1. The Proposal as well as all related correspondence exchanged by the Service Provider and
the Client, shall be written in the language (s) specified in the Data Sheet.
8.2. In preparing their Proposals, Service Providers are expected to examine in detail the
documents comprising the RFP. Material deficiencies in providing the information requested
may result in rejection / low scoring of a Proposal.
8.3. While preparing the Technical Proposal, Service Providers must give particular attention to
the following:
8.3.1.In case of a joint venture, all members of the consortium shall be jointly and severally
liable. The details of their responsibilities will be provided in letter of association.
8.3.2.All documents relating to the proposal, Forms, Appendix, & Other documents, must be
bound as a single copy. Response to different sections / parts of the proposal and
attached important documents must be clearly and properly flagged otherwise penalty in
the form of deduction in score will be imposed.
8.3.3.Proposals received in the form of loose papers will be non-responsive.
9. Technical Proposal Format and Content
Service Provider shall provide Technical Proposal on the prescribed Format being provided
separately with this RFP. Information provided elsewhere will not be considered for evaluation. The
Technical Proposal shall not include any financial information except for the information
asked. A Technical Proposal containing financial information, other than asked, will be
declared non responsive. The envelope containing the technical proposal shall be sealed and
labelled as following:
Technical Proposal
Name of the Trade
---------------------------------------Name of Assignment: Skills for Job 2014-15
By: [name of organisation/lead organisation in case of consortium]
10. Financial Proposals
10.1. The Financial Proposal shall be prepared using the Forms provided by the Client.
10.2. PSDF will consider costs in the manner specified in Data Sheet
10.3. To ensure fair competition, PSDF reserves the right to exclude non-economic bids (i.e. such
as those which include direct or cross subsidies) for setting reference score or reference
price.
10.4. The envelope containing the financial proposal shall be sealed and labelled as following:
Financial Proposal
Name of the Trade ---------------------------------------Name of Assignment: Skills for Job-2014-15
By: [name of organisation/lead organisation in case of consortium]
Instructions to Service Providers
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Request for Proposal SFJ-2014-15
The Financial Proposals shall be marked by a warning “DO NOT OPEN WITH THE
TECHNICAL PROPOSAL”.
11. Submission, Receipt, and Opening of Proposals
11.1. Proposal for a trade / course comprising of a technical and a financial proposal shall be
submitted at the same time in an outer sealed envelope clearly marked as following.
Technical & Financial Proposals
Name of Assignment: Skills for Job-2014-15
Name of the Trade ---------------------------------------By: [name of organisation/lead organisation in case of consortium]
Label: “DO NOT OPEN, EXCEPT IN PRESENCE OF THE OFFICIAL APPOINTED,
BEFORE SUBMISSION DEADLINE
Client Address as provided in Data Sheet
11.2. The Client shall not be responsible for misplacement, losing or premature opening if the outer
envelope is not sealed and/or marked as stipulated. This circumstance may be a case for
Proposal rejection. If the Financial Proposal is not submitted in a separate sealed envelope
duly marked as indicated above, this will constitute grounds for declaring the Trade Proposal
non-responsive.
11.3. The Proposals must be sent to the address/addresses indicated in the Data Sheet and
received by the Client not later than the time and the date indicated in the Data Sheet, or any
extension to this date in accordance with these instructions. Any proposal received by the
Client after the deadline for submission shall not be evaluated.
11.4. The Client shall open the Technical Proposals immediately after the deadline for their
submission mentioned in the datasheet. The envelopes with the Financial Proposals shall
remain sealed and securely stored.
11.5. The original proposal shall contain no interlineations or overwriting except as necessary to
correct errors made by the Service Providers themselves. The person who signs the
proposal must initial such corrections. Submission letters for both Technical and Financial
Proposals for each trade should respectively be in the attached format.
11.6. An authorized representative of the Service Provider shall initial all pages of the original
Technical and Financial Proposals. The authorization shall be in the form of a written power
of attorney accompanying the Proposals or in any other form demonstrating that the
representative has been duly authorized to sign.
11.7. Hard copy of the Proposal/s shall be sent to the addresses referred to in Data Sheet. All
required copies of the Proposals are to be made from the original. If there are discrepancies
between the original and the copies of the Technical Proposal, the original governs.
12. Taxes
12.1. Service Provider/s will be subject to all applicable local taxes (such as: value added or sales
tax or income taxes, duties, fees, levies etc.) on amounts payable by the Client under the
Agreement.
12.2. Service Providers should quote the price of their services in Pakistani Rupees. Commissions
and gratuities, if any, paid or to be paid by Service Providers and related to the assignment
will be listed in the Financial Proposal.
13. Proposal Evaluation
13.1. From the time the Proposals are opened to the time the Agreement is awarded, the Service
Providers should not contact the Client on any matter related to its Technical and/or Financial
Proposal. Any effort by Service Providers to influence the Client in the examination,
evaluation, ranking of Proposals, and recommendation for award of Agreement may result in
the rejection of the Service Providers’ Proposal. However the Client may contact the Service
Provider for seeking clarification of any aspect of technical proposal or demand any missing
information.
Instructions to Service Providers
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Request for Proposal SFJ-2014-15
13.2. Evaluators of Technical Proposals shall have no access to the Financial Proposals until the
technical evaluation is concluded.
13.3. Proposals for national and international certification will be evaluated separately.
14. Evaluation of Technical Proposals
14.1. The evaluation committee shall evaluate the Technical Proposals on the basis of their
responsiveness to the information asked in this RFP, applying the evaluation criteria,
specified in the Data Sheet. Each responsive Proposal of a trade will be given a technical
score (St) and non-responsive bids be rejected. If a proposal fails to achieve the minimum
qualifying technical score indicated in the Data Sheet, it will be rejected.
14.2. Service Providers are encouraged not to over-estimate their training capacity.
14.3. PSDF staff may also visit the training site during the technical evaluation phase to inspect
facilities, equipment, location, capacity and other aspects of both the training sites and
proposed hostel (if any). PSDF’s assessment about the capacity shall be final.
14.4. After the technical evaluation is completed, the Client shall inform the qualifying Service
Providers about the status of their technical score for each trade.
15. Financial Proposals
15.1. In case of changes in the technical parameters, PSDF may ask the Service Provider to
submit a revised Financial Proposal. In such cases, all the bidders will be given the
opportunity to submit revised financial proposal.
15.2. The Client shall notify in writing Service Providers that have secured the minimum qualifying
technical scores, the date, time and location for opening the Financial Proposals. Service
Providers’ attendance at the opening of Financial Proposals is optional. The opening date
shall be set so as to allow interested Service Providers sufficient time to make arrangements
for attending the opening.
15.3. Financial Proposal of only qualifying technical proposal (scoring at least the minimum
specified qualifying score mentioned in the Data Sheet) shall be opened.
15.4. Financial Proposals shall be opened in the presence of the Service Providers’
representatives who choose to attend. The name of the Service Providers and their technical
scores for a trade shall be read aloud. The Financial Proposal of those who have met the
minimum qualifying mark will then be inspected to confirm that they have remained sealed
and unopened. These Financial Proposals shall be then opened, and the bids read aloud
and recorded.
15.5. The Evaluation Committee will correct any computational errors.
When correcting
computational errors, in case of discrepancy between a partial amount and the total amount,
or between word and figures, the formers will prevail. In addition to the above corrections, all
activities and items described in the Technical Proposal but not priced, shall be assumed to
be included in the prices of other activities or items.
15.6. The lowest evaluated Financial Proposal (F m), on the cost per trainee per month basis, will
be given the maximum financial score (Sf) of 100 points. Final Score of a Proposal will be
calculated combining technical (St) and financial (Sf) scores using the weights (T = the weight
given to the Technical Proposal; P = the weight given to the Financial Proposal; T + P = 1) as
indicated in the Data Sheet: 𝑆 = 𝑆𝑡 ∗ 𝑇 + 𝑆𝑓 ∗ 𝑃.
16. Selection of Service Providers
16.1. Service Provider will be ranked based upon the combined technical and financial score. The
organisation scoring the highest combined score within a Trade will be selected.
16.2. If the Service Provider securing the second highest combined score in the trade is required to
be selected to meet the target number of trainees, it will be offered the contract as follows:
16.2.1. Technical score is greater than the top scoring Service Provider: It will be asked to
lower the cost per trainee per month to a level so that the combined score equals the
reference score. In case of refusal, the offer will be made to the third highest and so
forth.
16.2.2. Technical score is equal to or lower than the top scoring Service Provider: It will be
asked to lower the cost per trainee per month to a level of reference price in case the
cost is higher than the top scorer otherwise the contract will be offered at the bid price.
Instructions to Service Providers
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Request for Proposal SFJ-2014-15
In case the second ranked organisation refuses, the offer will be made to the third
highest and so forth.
16.2.3. The selection process will be continued till the target number of trainees in the trade
is met
17. Negotiations
17.1. Negotiations will be held at the date and address indicated in the Data Sheet, it may also be
done through any mean of communication to avoid inconvenience for the Training Service
Provider and or client. The invited Service Providers will confirm availability of all
Professional staff, as a prerequisite for attendance at the negotiations. Failure in satisfying
such requirements may result in the Client proceeding to negotiate with the next-ranked
Service Provider.
17.2. Representatives conducting negotiations on behalf of the Service Provider must have written
authority to negotiate and conclude an Agreement.
18. Technical Negotiations
18.1. Negotiations will include discussion of the Technical aspects of Service which may be related
to trades / courses, number of classes, training locations / institutes & number of trainees as
per recommendations / decision of client and any suggestions made by the Service Provider
to improve the Terms of Reference. The Client and the Service Providers will finalize the
Terms of Reference, trades, number of trainees, gender division of seats, locations of
training, number of classes, staffing schedule, delivery schedule, logistics, and reporting.
These documents will then be incorporated in the Agreement as “Description of Services”.
Special attention will be paid to clearly defining the inputs and facilities required from the
Client to ensure satisfactory implementation of the assignment. The negotiation may also be
through communication (letter or email) or in a meeting. In case of meeting, the Client shall
prepare minutes of negotiations which will be signed by the Client and the Service Provider.
19. Financial Negotiations
19.1. If applicable, it is the responsibility of the Service Provider, before starting financial
negotiations, to determine the tax amount to be paid by the Service Provider under the
Agreement.
19.2. The financial negotiations will be for the changes in cost of the services as a result of agreed
technical modifications and or reduction in cost as mentioned under paragraph 16 above.
Financial negotiations can also be for the purpose of reduction in bidding cost if the bid rate/s
exceeds the maximum rate/s acceptable to client, if any fixed by PSDF Board of Directors.
20. Availability of Professional Staff / Experts
Having selected the Service Providers on the basis of, among other things, an evaluation of proposed
Professional staff, the Client will require written assurance that the Professional staff will be actually
available. The Client will not consider substitutions during agreement negotiations unless both parties
agree that undue delay in the selection process makes such substitution unavoidable or for reasons
such as death or medical incapacity or other extenuating circumstances. If this is not the case and if it
is established that Professional staff were offered in the proposal without confirming their availability,
the Service Provider may be disqualified and next Service Provider with highest score will be invited.
Any proposed substitution shall be agreed beforehand and must have equivalent or better
qualifications and experience than the original candidate and be submitted by the Service Provider
within the period of time specified in the letter of invitation to negotiate.
21. Conclusion of the Negotiations
Negotiations will conclude with a review of the draft Agreement. To complete negotiations the Client
and the Service Providers will initial the agreed Agreement. If negotiations fail, the Client will invite
next Service Provider with the highest score to negotiate an Agreement.
22. Award of Agreement
Instructions to Service Providers
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Request for Proposal SFJ-2014-15
22.1. After completion of negotiations, the Client shall award the Agreement to the selected
Service Provider/s and promptly notify all selected Service Providers who have submitted
proposals.
22.2. The Service Provider is expected to commence the assignment after approval by the Client
on the mutually agreed date and location.
23. Blacklisting/Debarring
PSDF will have the right to debar/blacklist a Service Provider in accordance with the policy
approved by the Board.
24. Notice to Proceed:
The selected Service Provider will be allowed to enrol trainees and initiate training only after
PSDF issues a Notice to Proceed. PSDF shall ensure the following before issuing a Notice to
Proceed:
 Availability of training Manuals of required quality ;
 Availability of Training Site (class rooms, labs/ workshop, offices, other facilities &
hostel (if applicable) as per required standard;
 Availability of Trainer and Professional Staff as per required standard.
25. Testing and Certification:
The selected Service Providers are urged to fully understand its obligations for testing and
certification of trainees as given in the Data Sheet.
26. Confidentiality
Information relating to evaluation of Proposals and recommendations concerning awards shall not be
disclosed to the Service Providers who submitted the Proposals or to other persons not officially
concerned with the process, until the publication of the award of Agreement. The undue use by any
Service Provider of confidential information related to the process may result in the rejection of its
Proposal and may be subject to the provisions relating to fraud and corruption.
27. Performance Bond
The compliance of performance bond may be required, if specified in the datasheet.
Instructions to Service Providers
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Request for Proposal SFJ-2014-15
SECTION 2: DATA SHEET
Name of Assignment /
Services /
Skills for Job 2014-15
Name of Client
Punjab Skills Development Fund (PSDF)
Time Schedule of the
Training Services
“Skills for Job 2014-15”; All trainees enrolled must complete training by
December 2015.
Total enrolment target under the scheme is 25,000.
PSDF may increase / decrease the set targets. Trade wise target
varies.
10% of the approved target for the scheme per organisation /
consortium.
Male or Female who are residents of Lahore, Sheikhupura, Faisalabad,
Chiniot, Sargodha, Gujranwala, and Narowal Districts.
Target Number of Persons
to be Trained
Maximum Trainees per
Training Service Provider
 Age 15 & above,
 Must meet the entry requirements as specified in respective
training curricula,
Target Group /
Eligible Persons for Training
(beneficiaries)
 Must have CNIC (B-Form for under 18 age-group) with permanent
or temporary residential address of the PSDF target Districts.
 Must not have availed PSDF funded training prior to enrolment.
Preference may be given to fresh graduates having the required
minimum educational level, needy (unemployed, those with low
family income, Zakat eligible) and those with aptitude for the trade
on a professional basis (to exclude hobby-oriented applicants).
Candidate selection will be Service Provider’s responsibility.
The following Districts:
Target Area / Districts of
Trainees
Capacity Building / Preproposal Conference
Client’s Representatives/
Contact Persons







Lahore,
Sheikhupura,
Faisalabad,
Chiniot,
Sargodha,
Gujranwala
Narowal.
A Capacity Building Conference will be held on:
Date: June 25, 2014.
Venue: Will be communicated later.
1
Aftab Ahmad
Manager Technical
Phone: 042 – 35857780-81
aftab.ahmad@psdf.org.pk
2
Ahmad Raza Tahir
Assistant Manager Technical
Phone: 042 – 35857780-81
ahmad.raza@psdf.org.pk
Client’s Input
Publicity of the Programme and arrangements for stakeholders’ visits
and ceremonies (in case a large scale graduation ceremony or other)
at the completion of the assignment.
Validity of Proposal
90 days from last date of submission.
Clarification Requests
Requests addressed to Client’s Representative/Contact Person can be
received before June 24, 2014.
Proposal Language
English
Data Sheet
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Request for Proposal SFJ-2014-15
Curriculum will be in English and training manuals can be in
Urdu/English.
Fixed Budget
Start of Training
Duration of Training
Class Size
Monthly, Weekly and daily
Training Hours
Not Applicable
A selected Service Provider shall be required to start training in all
approved trades on September, 2014.
Recommended duration of training is as mentioned below (except
where mentioned in Appendix A):
 12 Months (Min 1440 conduct hours)
 6 Months (Min 720 conduct hours)
 3 Months ( Min 360 conduct hours)
 Up to 25 according to availability of working places in Lab. /
workshop and other facilities.
 In a month, total training hours shall be at least 120.
 5 days per week working may be observed.
 Training may take place for six hours in a day for five days working
in a week.
Testing and certification from a legally authorised body is essentially
required for training under this product. PSDF have special
arrangements with Punjab Board of Technical Education (PBTE) and
will prefer testing & certification by them. However Training Service
Providers are allowed to select another similar body for the purpose of
testing and certification.
Testing and Certification
The Service Provider will submit documentary evidence of its external
testing and certification arrangements at the time of technical proposal,
if other than PBTE. In case of pending finalisation of such
arrangements, TSP is required to provide evidence of its
correspondence with the testing and certifying agency.
Notwithstanding the technical and financial evaluation of a service
provider, PSDF shall not enter into contract with a service provider,
unless the latter provides conclusive proof of its external testing and
certifying arrangements. The Service Provider shall be solely
responsible for compliance with all requirements of the testing &
certifying agency and for making all arrangements for testing and
certification of its trainees.
It will be sole discretion of PSDF to accept or reject any proposed
organization for the purpose of testing and awarding certificates.
Location of Training
On Job Training
Job Placement
Payment to Service Provider
Training Fee/ Training Cost
Data Sheet
Anywhere in Punjab, Islamabad and Karachi. However, trainees must
be of target districts.
Training Service Providers are required to arrange “On Job Training”
for a period of one month after completion of institutional training for at
least 50% of the trained persons except where exempted. Performance
of Training Service Providers in this regard will be kept in view while
selecting the Training Service Providers for the next round. Costs on
account of On Job Training should be included in training cost.
Those Training Service Providers will be preferred who have written
commitment from employers of Job placement and will be awarded
high scores.
(a) Training Fee
(b) Trainee Support Payments
(c) Testing and Certification Fees (reimbursement basis only), if other
than PBTE.
The financial bid will be based on training fee inclusive all
expenditures. It will include the following but not limited to:
 Trainers remuneration
Page 2
Request for Proposal SFJ-2014-15






Consumables Training Materials
Training Manual & Stationery required for training
Management & Reporting costs
Depreciation / Rentals of Machinery and Equipment etc.
Utilities & Miscellaneous items
Post training support to trainees (On Job Training and on Job
Placement) costs
(Testing fee will be negotiated and paid separately as described
elsewhere as per actual. In case of Punjab Board of Technical
Education, PSDF will make payment to the Board directly.)
Fixed Stipend
 @ Rs. 1,500 per trainee per month for day scholars in case training
location is within PSDF target Districts.
 @ Rs. 3,000 per trainee per month in case training takes place
outside the seven target districts.
 Payment of stipend will be made through the Training Service
Providers or by any other means as decided by PSDF and will be
linked to attendance.
Trainee Support (These
payments will be made to
trainees through Service
Provider)
2 standard uniforms and one bag as per design and colour approved
by PSDF will be provided to each trainee. Rupees 1,500 per trainee will
be paid to the service provider who will arrange uniform and bag.
If training facility is located outside the target districts, Boarding &
Lodging, including meals to be arranged by the Training Service
Provider as per the specified standards in Annex B. The boarding &
lodging will be reimbursed on the production of actual receipts with the
maximum limits specified below.
 @ Rs. 7,700 per month per trainee, in case of Rawalpindi /
Islamabad
 @ Rs. 6,600 per month per trainee, in case of districts other than /
Rawalpindi / Islamabad
 @ Rs. 9,900 per month per trainee, in case of Karachi.
PSDF will negotiate Boarding cost in case of Public Sector entities.
Currency
Testing Fee
Quoted Testing Fee rates will be negotiated with the Training Service
Provider associating the Testing Authority and will be subject to
approval by PSDF, if other than PBTE. PSDF has special
arrangements with PBTE and Testing fee is paid directly to them. No
testing and certification fee will be paid to such organization for the
courses for which they will act as Training Provider as well as
certification authority.
All financial figures should be quoted in Pak Rupees as mentioned in
the Financial Proposal
Basis of Financial Evaluation
Quoted costs exclusive of all applicable taxes.
Submission of Proposal /
Number of Copies of
Proposal
Short listed Training Service Providers will be requested to submit
Trade wise Technical and Financial Proposals.
Submission Address
Last Date of Submission
Punjab Skills Development Fund,
House No. 125 Abu Bakar Block, New Garden Town Lahore
Phone: 042 – 35913540-41
July 08, 2014 at 5 PM
Date of Opening of Financial
Proposals
Will be communicated later on.
Basis of Proposal Evaluation
Quality and Cost Based methodology duly approved by Board of
Directors PSDF will be used for selection of training providers based on
Data Sheet
Page 3
Request for Proposal SFJ-2014-15
combined Technical and Financial Score.
Proposals for certification from international testing and
certification bodies will be evaluated separately.
Technical Score (St) of proposal
 Training Content and Quality = 70
 Implementation Team & Experience = 30
(Minimum Qualifying Technical Score = 65%)
Criteria for Evaluation of
Proposals
Financial Score (Sf ) of proposal
𝑆𝑓 = 100 ∗
𝐿𝑜𝑤𝑒𝑠𝑡 𝑃𝑟𝑖𝑐𝑒
𝑃𝑟𝑖𝑐𝑒 𝑜𝑓 𝑃𝑟𝑜𝑝𝑜𝑠𝑎𝑙 𝑈𝑛𝑑𝑒𝑟 𝐶𝑜𝑛𝑠𝑖𝑑𝑒𝑟𝑎𝑡𝑖𝑜𝑛
𝑂𝑣𝑒𝑟𝑎𝑙𝑙 𝑆𝑐𝑜𝑟𝑒(𝑆) = 𝑆𝑡 ∗ 𝑇 + 𝑆𝑓 ∗ 𝑃
= 𝑆𝑡 ∗ 0.80 + 𝑆𝑓 ∗ 0.20
Cost Evaluation Basis
Trade wise Training Fee per trainee per month excluding training
support.
Multiple Training Providers
Client may select multiple TSPs following methodology mentioned
under paragraph 16 of the instructions, if top scorer does not have the
capacity to meet the target number in the relevant trade.
Candidate Selection
Training Service Provider’s responsibility.
Date: Will be communicated later by the client.
Expected Date and Address
for Agreement Negotiations
Address: Punjab Skills Development Fund, House No. 125 Abu Bakar
Block, New Garden Town or any other as notified.
Expected Date of
commencement of the
Assignment/Service:
September, 2014.
Submission of Performance
Bond
Not Applicable.
PSDF may relax any or more conditions of the RFP under notice to all
shortlisted Service Providers.
Any Special Condition
Bank Guarantee
Training Site
PSDF shall engage a third party monitoring organisation to verify
deliverables of the accepted proposal.
Mobilisation Advance equal to 10% of the contract value against
irrevocable Bank Guarantee to be adjusted in five equal instalments.
Following minimum standard shall be followed:
 Classroom size: 9 sq. ft. per student
 Lab/Workshop Size: 15 sq. ft. per student
or as notified by the testing/certifying agency
The Service Provider shall ensure availability of all trade related
equipment specified in the relevant curriculum in such a manner that all
trainees are able to perform practical simultaneously. Depending upon
the specific requirements of a trade, the standards may vary.
TSPs must submit status of available machinery, equipment, tools
furniture etc. with reference to the list provided in the respective
curricula and also attached with RFP form.
Data Sheet
Page 4
Request for Proposal SFJ-2014-15
SECTION 3: TERMS OF REFERENCE (TOR)
Punjab Skills Development Fund (PSDF) is funding proposals for training of residents of Districts
Lahore, Sheikhupura, Faisalabad, Chiniot, Sargodha, Gujranwala, and Narowal.under the scheme
Skills for Job 2014-15. The purpose of the vocational training is to promote income generation
opportunities of the target population. The selected training organisations will be expected to enter
into a contract specifying the responsibilities and deliverables of the assignment.
Responsibilities of Training Organisations are to:
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
19.
20.
21.
22.
23.
24.
25.
26.
27.
28.
Mobilise the communities from the target Districts, generate demand for training and select
trainees for the proposed skills training according to the eligibility criterion defined by PSDF.
Select only those trainees who have CNIC or B-Form and are resident of the PSDF target
Districts based on either temporary or permanent address given in CNIC.
Select only those trainees who have not already benefited from PSDF funding verifying data of
the trainees from PSDF website entering CNIC number.
Select courses keeping in view the list of shortlisted courses and the skills demanded by the
employers/for self-employment.
Arrange training facilities, furniture and other physical facilities (e.g. washrooms, backup power,
drinking water etc.) keeping in view the standard defined by PSDF.
Make provision of required machinery, equipment and tools as mentioned in the curriculum.
Engage competent and qualified instructors with minimum credentials as defined in the
curriculum.
Engage required support staff.
Get the facilities and arrangements inspected by PSDF before start of training.
Ensure provision of vocational training in approved skills / trades using the curriculum approved
by PSDF / the certification authority and following the agreed parameters.
Provide all learning aids, teaching materials, consumables, training manual and stationery
required for training as per demand of curricula to the trainees free of cost.
Development/Printing of training manual(s), if already not available.
Manage provisions of standardised uniforms and bag as mentioned under Trainee Support.
Arrange boarding facilities in case of training location is outside PSDF Districts following
prescribed standards.
Arrange mess for the trainees in boarding.
Manage transport from place of boarding to the location of training, if required.
Manage a transparent system of payment of stipend to trainees (all record to be maintained).
Arrange on the job training, if proposed.
Establish linkage of the trained persons with the identified and committed employers or business
clients to the possible extent.
Facilitate and provide access to PSDF monitoring team.
Maintain separate bank account and financial record relating to the assignments.
Assist PSDF or any PSDF partner in carrying out a tracer study / evaluation of the graduates.
Arrange for testing & certification, if testing authority proposed by the Service Provider is other
than PBTE. In case of PBTE, facilitate testing and provide timely data of trainees for enrolment of
trainees with testing agency as required.
Arrange printing of provisional certificates as per the format approved by PSDF.
Arrange for a simple graduation ceremony on course completion and inform PSDF at least one
week before the event.
Assist PSDF in the arrangements of large scale graduation ceremony, if arranged by PSDF, such
as transportation of graduates (cost of such ceremony will be borne by PSDF).
Display prominently and safely banners / sign boards relating to the training as per design
supplied by PSDF.
Place the required number of trained persons for one month On the Job Training.
Terms of Reference
Page 1
Request for Proposal SFJ-2014-15
29. Any other obligation agreed in the contract.
Note:
a. In case of non- compliance of the responsibilities, financial penalties will be applicable.
b. Training Providers will not charge anything to the trainees at any stage of the training
process, be it provision of admission forms, enrolment, training delivery or
certification.
Responsibilities of Punjab Skills Development Fund are to:
1. Provide funds to meet the expenses on training as per rate, number of trainees and payment
schedule agreed in the contract.
2. Provide funds for meeting costs on account of Trainee Support which include stipend, uniforms &
bag, boarding & lodging and testing fee.
3. Monitor / supervise the training directly or through third party.
4. Take measures for quality control directly or indirectly.
5. Guide training partners for smooth implementation of the training.
6. Arrange and finance a large scale graduation ceremony.
7. Bear costs on account of publicity as considered appropriate by PSDF.
8. Inspection of the facilities & arrangements and accord permission to start training (i.e. issue a
Notice to Proceed).
Joint Responsibilities of Punjab Skills Development Fund and organisation providing training
1. Possible steps to showcase the training programmes.
Terms of Reference
Page 2
Request for Proposal SFJ-2014-15
Annexure A: List of Trades/Courses under SFJ 2014-15 Scheme
Sr. No.
Sector
Trades / Courses
Duration of
Course (In
Months)
Curriculum
12
TEVTA
6
NAVTTC
1.
Automobile
2.
Automobile
Auto & Farm Machinery
Mechanic
Auto Electrician
3.
Automobile
Auto Mechanic
12
TEVTA
4.
Automobile
Auto Mechanic (Diesel)
6
TEVTA
5.
Automobile
Auto Mechanic (Petrol )
6
TEVTA
6.
Automobile
Auto Service Mechanic
6
NAVTTC
7.
Automobile
Motorcycle Mechanic
6
TEVTA
8.
Automobile
Rickshaw Mechanic
6
NAVTTC
9.
Automobile
Tractor Mechanic
6
TEVTA
10.
Construction
Basic Architecture
Drafting/Auto CAD
12
NAVTTC
11.
Construction
Boring Man
3
TEVTA
12.
Construction
Building Painter
3
TEVTA
13.
Construction
Civil Draftsman Auto CAD
6
TEVTA
14.
Construction
Civil Draftsman Auto CAD
12
TEVTA
15.
Construction
12
NAVTTC
16.
Construction
3
ILO
17.
Construction
6
NAVTTC
18.
Construction
Civil Surveyor
Construction Machinery
Operator
Marble Cutting and in
Lays
Marble Mosaic
6
NAVTTC
19.
Construction
Mason
3
TEVTA
20.
Construction
Mason
6
TEVTA
21.
Construction
Material Technician
3
TEVTA
22.
Construction
Occupational Health and
Safety in Marble
6
NAVTTC
23.
Construction
24.
Construction
25.
6
TEVTA
12
TEVTA
Construction
Plumber
Plumber & Sanitary
Installer
Plumbing
12
NAVTTC
26.
Construction
Quantity Surveyor
6
TEVTA
27.
Construction
Quantity Surveyor
12
TEVTA
28.
Construction
Rigger
3
TEVTA
29.
Construction
Safety Inspector
3
TEVTA
30.
Construction
Scaffolding
3
TEVTA
31.
Construction
Shuttering Carpenter
3
TEVTA
32.
Construction
Steel Fixer
3
TEVTA
33.
Electrical/Electronics
Applied Instrumentation &
Control Automation
12
TEVTA
34.
Electrical/Electronics
Electrical Wiring
3
TEVTA
Annexure A
Page 1
Request for Proposal SFJ-2014-15
35.
Electrical/Electronics
36.
Electrical/Electronics
37.
Electrical/Electronics
38.
Electrical/Electronics
Electrical/Electronic
Technician
Electrician
Electronic Equipment
Repair
Home Appliances Repair
39.
Electrical/Electronics
40.
6
NAVTTC
12
TEVTA
6
TEVTA
6
TEVTA
Industrial Electrician
3
TEVTA
Electrical/Electronics
Industrial Electronics
12
TEVTA
41.
Electrical/Electronics
Motor Winder
6
TEVTA
42.
Electrical/Electronics
Motor Winder
12
TEVTA
43.
Electrical/Electronics
PLC (Programmable
Logical Control)
3
TEVTA
44.
Energy
6
NAVTTC
45.
Energy
3
NAVTTC/TUSDEC
46.
Energy
3
NAVTTC/TUSDEC
47.
Energy
Land Resource Survey &
GIS
Solar Photovoltaic
Training
Solar Water Heating
System
Surface Mining
6
NAVTTC
48.
Energy
Underground Mining
6
NAVTTC
49.
Food Processing
Chili Processing
6
NAVTTC
50.
Food Processing
Citrus Processing
3
NAVTTC
51.
Food Processing
6
NAVTTC
52.
Food Processing
Dairy Technician
Elementary Food
Preservation
3
TEVTA
53.
Food Processing
6
NAVTTC
54.
Food Processing
6
NAVTTC
55.
Food Processing
6
TEVTA
56.
Food Processing
6
NAVTTC
57.
Food Processing
3
TEVTA
58.
Footwear
Seafood Processing
Seed Processing Plant
Operator
Cobbler
6
NAVTTC
59.
Footwear
Shoe Upper Stitcher
6
NAVTTC
60.
Garments
Advanced Dress
Designing & Making
12
TEVTA
61.
Garments
Apparel Supervisor
6
NAVTTC
62.
Garments
CAD/CAM Computerized
Pattern Designing
6
NAVTTC
63.
Garments
6
NAVTTC
64.
Garments
CAD/CAM Operator
Leather
Fabric Cutting Expert
3
TEVTA
65.
Garments
Fabric Inspector
3
TEVTA
66.
Garments
Fashion Designing
6
NAVTTC
67.
Garments
Fashion Designing
12
TEVTA
68.
Garments
Import Export Procedures
and Documentations
6
NAVTTC
69.
Garments
Industrial Engineering
6
NAVTTC
Annexure A
Fruit Preservation,
Packing & Logistics
Meat Handling &
Processing
Meat Technology
Page 2
Request for Proposal SFJ-2014-15
Industrial Stitching
Machine Operator
70.
Garments
3
TEVTA
71.
Garments
6
NAVTTC
72.
Garments
3
TEVTA
73.
Garments
6
NAVTTC
74.
Garments
6
NAVTTC
75.
Garments
6
NAVTTC
76.
Garments
6
NAVTTC
77.
Garments
6
NAVTTC
78.
Garments
79.
Garments
80.
Garments
81.
Garments
82.
Garments
83.
Garments
84.
Hospitality
85.
Hospitality
Pattern Drafting and
Cutting
Pattern Drafting and
Grading
Production Planning and
Control
Quality Control in
Garments
Sportswear Stitching
Stitching Machine
Mechanic
Advanced Food
Production
Bakery & pastry
6
NAVTTC
6
NAVTTC
6
NAVTTC
6
NAVTTC
6
NAVTTC
6
NAVTTC
6
NAVTTC
6
NAVTTC
86.
Hospitality
Basic Housekeeping
6
NAVTTC
87.
Hospitality
Chef De Partie
6
NAVTTC
88.
Hospitality
3
TEVTA
89.
Hospitality
6
NAVTTC
90.
Hospitality
6
NAVTTC
91.
Hospitality
Cook
Food and Beverage
Captain
Food and Beverage
Management
Professional Cook
6
NAVTTC
92.
Hospitality
Receptionist
6
NAVTTC
93.
Hospitality
Restaurant Manager
6
NAVTTC
94.
Hospitality
Sous Chef
6
NAVTTC
95.
Logistics
Heavy Vehicle Operator
6
NAVTTC
96.
Mechanical
Aluminum Fabricator
6
NAVTTC
97.
Mechanical
CNC Machine Operator
3
TEVTA
98.
Mechanical
CNC Machine Operator
6
TEVTA
99.
Mechanical
Fitter General
3
TEVTA
100.
Mechanical
Fitter General
6
TEVTA
101.
Mechanical
Gear Manufacturing
3
TEVTA
102.
Mechanical
HVACR
6
TEVTA
103.
Mechanical
HVACR
12
TEVTA
104.
Mechanical
Industrial Fitter
3
TEVTA
105.
Mechanical
Machinist
6
TEVTA
106.
Mechanical
Machinist
12
TEVTA
Annexure A
Knitting Machine
Mechanic
Knitting Machine Operator
Leather Garment Pattern
Maker
Leather Garment Stitching
Leather Glove Pattern
Maker
Leather Gloves Stitching
Merchandising
Management Techniques
Page 3
Request for Proposal SFJ-2014-15
107.
Mechanical
Milling Machine Operator
3
TEVTA
108.
Mechanical
3
TEVTA
109.
Mechanical
6
NAVTTC
110.
Mechanical
Millwright
Multi Welder 3G
SMAW+6GGTAW
Pipe & General Fitter
3
TEVTA
111.
Mechanical
3
TEVTA
112.
Mechanical
3
TEVTA
113.
Mechanical
Pipe & Plate Fabricator
Pipe & Structure
Fabricator
Rice Milling Plant Operator
6
TEVTA
114.
Mechanical
Turner
3
TEVTA
115.
Mechanical
6
NAVTTC
116.
Mechanical
6
NAVTTC
117.
Mechanical
3
TEVTA
118.
Mechanical
Welder (Gas & TIG )
Welder (SMAW,MAG,MIG
& SAW)
Welder / Construction
Fabricator
Welding
6
NAVTTC
119.
Wood Working
Building Carpentry
12
NAVTTC
120.
Wood Working
3
TEVTA
121.
Wood Working
6
TEVTA
122.
Wood Working
Carpenter
Machine Process for
Wood
Wood Carving
12
NAVTTC
123.
Wood Working
12
TEVTA
124.
Wood Working
12
NAVTTC
125.
Wood Working
6
NAVTTC
126.
Wood Working
12
TEVTA
Annexure A
Wood Carving, Lacquer &
Polishing
Wood Craftsmanship
Wood Painting and
Polishing
Wood Working
Page 4
Request for Proposal SFJ-2014-15
ANNEXURE B
STANDARDS FOR HOSTEL ACCOMMODATION - “SKILLS FOR JOBS 2014-15”
Training Providers conducting training outside PSDF target districts for the scheme shall be
responsible for the security and well-being of the boarders during the time that training is funded
under the contract i.e. from the date of the trainee joining the class to the date of completion of
training. Specifically, the training provider will be responsible for maintaining the following standards in
a hostel:
Location: Hostels cannot be located in buildings that are predominantly family dwellings nor can
individual boarders be housed with families. The location should not be close to any hazardous site.
A full-time hostel warden shall be appointed who shall be resident in the hostel. Alternatively,
complete 24/7 supervisory coverage shall be ensured by appointing more than one person in shifts.
This means that a designated warden shall be present at all times in the hostel facilities.
Space: The hostel shall meet the following minimum specifications in terms of space:
 Bedroom area: 6 sq metres per trainee
 Dining area: 3 square meters per trainee
 Common Room/Lounge 3 square metre per trainee.
Furniture and Fixtures: The hostel facilities shall have the following arrangements:

1 bed with mattress and pillow, 1 chair and 1 wardrobe per trainee

2 bed sheets and 2 pillow covers

Clean and functional toilet facilities

Lighting, ventilation & fans
Food: The training provider shall be responsible to provide food of acceptable standards to the
boarders. PSDF will provide funds to the Training Provider for meeting the cost on approved rates
mentioned elsewhere. TSPs are encouraged to maintain a record of purchases, utilities and services
for the sake of transparency.
Water: The training premises and the hostel facilities shall have clean drinking water facilities of
acceptable standards.
Cleanliness: The hostel premises shall be cleaned on daily basis.
Separate Sites: Males and female hostels shall be located at different sites.
Family Members: No family member /guest shall be allowed to stay in the hostel with boarders.
Medical Cover: A first aid box shall be maintained at each hostel site. The training provider shall have
on its panel a male/female doctor to whom trainees can be referred to in case of ill health. A person
requiring constant medical attention shall strictly not be enrolled for training.
Fire/Accidents: Boarders shall also be instructed on measures to prevent or deal with fires or
accidents. Firefighting equipment shall be available on the hostel premises.
Environment: A clean and healthy environment shall be ensured. Training facilities shall be sprayed
with insecticides on a weekly basis.
Discipline: All boarders shall be given an orientation session covering, in particular, standards of
acceptable behaviour, punctuality, use of facilities etc. Care shall be taken to ensure that no
disturbance/inconvenience is caused in the neighbourhood due to undesirable behaviour of trainees.
Annexure B
Page 1
Request for Proposal SFJ-2014-15
Boarders shall be expected to maintain high standards of discipline in their dealings with outsiders
and amongst themselves. The hostel warden shall fairly and effectively deal with any issues arising
between boarders.
Emergencies: The warden or training providers shall provide all possible assistance to the trainees in
case of any emergency situation (such as sudden illness, accident etc). It shall be the training
providers’ responsibility to immediately inform the boarder’s next-of-kin and PSDF of an emergency
situation threatening safety of the boarder. A contact list of guardian/next-of-kin shall be maintained
by the hostel warden for this purpose.
Consent: It is advisable that the training provider should obtain a consent form from
parents/guardians of the trainee at the time of enrolment. This may include informing the
parents/guardians of the providers’ hostel policy covering visits, access and other rules.
Notice: The training provider may notify the local authorities (such as the DCO office) of the fact that
a particular number of trainees, belonging to the PSDF districts, are undergoing training and are
residing at specified locations, and are funded under a Government of Punjab initiative i.e. PSDF.
Overstay: PSDF shall not be responsible or liable for overstay (or any consequences thereof) of
boarders beyond the contract period.
Visitors: The hostel warden shall only allow designated visitors. Kinship of these visitors shall be
clearly established. A visiting time shall be notified and displayed.
Own visits: The boarders shall be allowed for a visit only with the explicit permission of the warden
and should be back in the hostel by 7:00 PM strictly. The warden shall maintain a register to record
visits of the boarders and of outsiders.
Hostel Rules: Training providers are encouraged to develop detailed rules (consistent with the
above) and make these known to the trainees/boarders. These should also contain a system to
address complaints.
Monitoring: PSDF or its monitors have the right to inspect hostel facilities at any time to ensure
observance of the above rules.
Annexure B
Page 2