Skills for farms
Project Initiation Document
Project Executive: DR Rana Muhammad Shafique
Project Manager: Dr Kauser Khan
Date: 21st January, 2013
PID Version: May 2011
Part A – Background (1)
Executive Summary & Objectives
Executive Summary
Punjab Skills Development Fund (PSDF) is funding training proposal for the poor and
unskilled people of four Districts of South Punjab namely Bahawalpur, Bahawalnagar,
Muzaffargarh and Lodhran to enhance their skills for better job, self employment and
income generation opportunities. The trained people will contribute towards food security
and the lives of the rural poor by utilization of skills obtained. PSDF has given liberty to the
bidding organization to choose any number of districts out of four.
Project Objectives
Overall objective: To promote income generation opportunities and food security of
the poor and the vulnerable farming community through skills for farms
Specific objectives
1.
Train 500 trainees from district Muzaffargarh of Punjab for Kitchen Gardening and
Grain Storage Management trades
Part A – Background (2)
Key Stakeholders and Beneficiaries
● Stakeholders and Beneficiaries:● Donor(s):
● Punjab Skill Development Fund (PSDF)
● End-user(s):
● Agricultural Technicians, Professionals and
Farmers
● Partner(s):
● Nil
● CABI Centres/Departments:
● CABI Central and West Asia
Part B – Implementation (1)
Proposed Organisation Structure
● Corporate Management:
● Project Board:● Project Executive: Rana Muhammad Shafique
● Senior Users: Aftab Ahmad (Technical Manager,
PSDF)
● Senior Suppliers: Naeem Aslam
● Project Assurance: Muhammad Faheem
● CABI Budget-holder: Regional Director, CABI CWA
Note that, if not the Project Executive, the CABI Budget-holder must have written confirmation from the Project
Executive, and the Project Manager if required by Project Executive, prior to authorising payment.
● Project Manager: Dr. Kauser Khan
● Team Managers:
Part B – Implementation (2)
Stages
Stages
Work Packages / Deliverables in Stage, unless indicated in Stage Name
Stage
Completion
Date
WP1: Training of 1st Batch on Kitchen Gardening and on Grain Storage
Management
December 15,
2013
WP2: Training of 2nd t Batch on Kitchen Gardening and on Grain Storage
Management
March 15, 2014
WP3: Training of 3rd Batch on Kitchen Gardening and on Grain Storage
Management
July 15, 2014
WP4: Training of 4th Batch on Kitchen Gardening and on Grain Storage
Management
September 15,
2014
Course content/ training material and training manuals
September 15,
2013
Part B – Implementation (3)
CABI Resource Requirements
Staff
(and/or role on project)
Time Required on Project
(Indicate whether time is in Days or Months)
Dr. Kauser Khan
Project Manager
13 months
Field Co-ordinator
65 days
tba
Community Mobilizer (1)
12.5 months
tba
Security Guard (2 full time and 5 part time)
54 months
tba
Office assistant / data operator (1)
12 months
tba
Trainers (5)
62.5 months
tba
Technical Assistant (5)
62.5 months
Part B – Implementation (4)
Customer Acceptance Criteria
Acceptance Criteria
Target
Measures
Training on Kitchen
Gardening
250 trainees
Attendance record
Training on Grain
Storage Management
250 trainees
Attendance record
Training Manuals
550 copies of manual on Distribution list
both training
Part B – Implementation (5)
Project Exclusions & Interfaces
Exclusions
● Activities limited to district Muzaffargarh of South Punjab
Interfaces
● Close linkage with Punjab Government
● Interaction with certifying agencies, growers and
extension workers
● Number of trained females will be favourable for other
CABI ICM and IPM projects Preferable target group is
youths (female) belong to farming community may adopt
farming himself or get employment at some big farm
Part B – Implementation (6)
Key Constraints & Assumptions
Constraints
●
●
●
●
●
●
●
Project trainees are restricted only to be from mentioned district of south
Punjab.
Trainings need did assessed . It is understood that PSDF itself 1st did this
assessment need and selected need based Trades for training. We are not
supposed to do this
Participation and interest of trainees in the training courses
Drop out of trainees
Penalty for non compliance. PSDF will release budget instalments subject
to satisfactory M&E report of its audit party who will make surprise
inspections of project on-going activities as well as checking of attendance
of participants. PSDF will put penalty against drop of if any . We already
did one project with PSDF and as such we have good experience to
overcome the problem
Socio-political interference
Nil
Assumptions
●
●
●
Logistic arrangement for training venue will be done timely
Development of course contents according to the local conditions
Availability of proactive and innovative trainees in the project districts
Part C – Reasons for CABI (1)
Key Business Benefits - Strategic
● Excellent opportunity to build course content/ training
●
●
●
●
material and training manuals
Explore the new area of vocational training
Opportunity to gain more business from Punjab Skill
Development Fund in Punjab.
Building expertise of CABI CWA staff in new business
area
Expecting more business through additional projects in
the area
Part C – Reasons for CABI (2)
Key Business Benefits – Financial (1)
DONOR-FUNDED PROJECTS
Full Project Budget – Planned
Donor Currency:
Pak Rupees
Exchange Rate to £:
150
Overall Contract Value in £ (if known):
0
Costs Billed to Project Donor (£)
Gross Income:
£261,840
Payments to External Collaborators:
0
Net Income:
£261,840
CABI Implementation Costs (£)
£47,767
£47,767
£161,705
£161,705
Net Profit/Loss (Project Contribution):
£52,368
Net Project Contribution (%):
20.00%
Note that the financials should match the information in the Project
Financial Analysis (PFA) form.
Comments
Part D – Risks (1)
Key Risks
(for detail of Collaborator, Climate, Security, Technical Risks, see next slide)
Risk
Owner
Likelihood
(L)
(1=Low;
3=High)
Impact
(I)
(1=Low;
3=High)
Total
(L x I)
(1=Low;
9=High)
Management Strategy
(Prevention, Reduction, Contingency,
Transference, Acceptance - and give
brief description of how applied)
Failure to find trainees
Project
Manager
2
2
4
Reduction
A social mobilizer will be appointed.
Failure to find in time
competent trainers
Regional
Director
1
2
2
Prevention
Active replacement in case of signs
of incompetence
Low pass out ratio in
compulsory
certification
Trainers
2
3
6
Prevention
Effective monitoring
If a Key Risk, include:
(a) Collaborator
(b) Climate Change
(c) Security
(d) Technical
(NIL)
(NIL)
(NIL)
(NIL)
State Management Strategy - Give detail
on next slide
(NIL)
Part D – Risks (2)
Collaborator, Climate, Security, Technical
Collaborator Name
(to be paid by CABI)
Has CABI
worked with
them before?
(Yes / No)
Assessment of Collaborator Risk
Include, for example:
• Their reputation;
• Past experience of working with them (if
appropriate).
Percentage of
Total Payment
to
Collaborators
n/a
Climate Change – Location of Work at Risk (identify those areas which may be affected by climate
change and how the risk may be alleviated, e.g. alternative location etc):
No climate change risk in the project area
Security – Location of Work at Risk (list those locations of work where there is currently, or likely to be, a
security risk, and indicate whether an alternative security location would be eligible for the project):
No security risk in the project area
Technical Risk (list the technical work and indicate whether this work has previously been undertaken by
the Lead Centre, or another area of CABI):
Any natural calamities and unfavourable weather conditions (Yes. The Lead Centre has been undertaken
such work)
Part E – Dissemination & Impact (1)
Dissemination of Results
Dissemination Method
Target Results
Measures
Social media
Creation of Facebook page
Facebook page active;
Progress reports
Training manuals
550 manuals for Trainees and
others
Printed manuals distribution
Print media
Trainees selection
Trainings advertisements
Graduation ceremonies
Wider appreciation by local
government
Invitation on occasions
(what, how, etc.)
Part E - Dissemination & Impact (2)
Impact of Project
(Scientific, Technical, Commercial, Social, Environmental)
Impact Target
Measures
Enhanced capability and capacity of trainees
about different skills for farms
500 trained persons in 2 trades
Part F – Reporting and Sign-off (1)
Reporting
Information Provider
Information Required
Interested Parties
Frequency
a) Project manager
b)
c)
a) Monthly Progress Reports
b)
c)
Corporate
Management
(CABI)
a) Monthly
b)
c)
a) Project manager
b)
c)
a) End project reports
b)
c)
Project Board
(CABI)
a) Once at the end of project
b)
c)
a) Project manager
b)
c)
a) Success stories
b)
c)
Marketing (CABI)
a) Ad-hoc
b)
c)
a) Project manager
b)
c)
a) Monthly Progress Reports
b) Training completion
c)
Donors / Funding
Agency (External)
PSDF
a) Monthly
b) Once at the end of project
c)
a) Project Manager
b)
a) Training inception Report
b)
PSDF
a) Seven days before training
initiation
b)
I think the project board rather than CABI corporate management will require monthly reports. Corporate will
be interested in a mid-term and EOP report. You are right and this will be changed accordingly
Part F – Reporting & Sign-off (2)
Supporting Documentation
● Project Financial Analysis (PFA)
● Gantt Chart
Please note that projects with an Intellectual Property Right (IPR)
component require the contract to be submitted to PMG prior
to signature.
Part F – Reporting & Sign-off (3)
Authorisation
Project Executive:
Dr Rana M. Shafique
Date: 21st January, 2013
……………
Corporate Management Sign-off : …………………………………………..
…………………………………………………………………………………...
Date: ………………………………………………………………………….
Approval of:
 PID
 Development of Business Plan
Comments and/or Follow-on Actions: