Distance Learning Quick Guide

Distance Learning Quick Guide
Students must complete the Dual Enrollment Form for NCVPS and be approved by the principal.
Modifications for Special Education students must be shared with the NCVPS instructor.
E-Learning Advisors (ELAs) register students at the following link: NCVPS registration
ELAs share password and login with students that they register.
Data manager should enter Distance Learning courses in PowerSchool using appropriate course codes (be sure to include CR
or XR for credit recovery courses).
Criteria for Course Selection:
 The course must provide opportunities not currently available to the student at their school.
 Selection of online courses must follow recommended and required prerequisites as listed in the Middle and High School
Program Planning Guides.
 Students enrolled in a full, daily schedule at their school may take one online course. Students enrolled in a half-day
schedule may take two online courses. The school that approves the coursework and monitors the student is
responsible for administering any standardized state assessment (such as EOC or CTE post assessment).
In each course, student grades reflect mastery of content objectives, as outlined by the North Carolina Standard Course of
Study. Academic grading scale and calculation for online courses are consistent with WCPSS practices. Schools access
progress reports and final grades on the NCVPS registration system, and Data Managers are responsible for entering them into
PowerSchool. When calculating the final grade for courses with an EOC exam, teachers will need to make sure the EOC score
counts as 25% of the final grade. Courses taken for Credit Recovery in Gradpoint are pass/fail.
E-Learning Advisor (ELA) Responsibilities:
 Verify that student-selected courses are appropriate based upon academic performance and history.
 Assume the responsibility of testing administration for EOCs and CTE Post-assessments and AP Tests.
 Ensure that students have been entered into PowerSchool at the beginning of the course in which they have been
enrolled so that all standardized final assessment(s) can be administered as required for state and federal accountability.
 Retrieve student grades in a timely manner, calculate the final grade, submit to the school Data Manager to be entered
into PowerSchool, and give a copy to the student’s counselor.
 Ensure that grades are posted to students’ transcript as soon as possible, but at a maximum of 10 days of receipt of final
The vast majority of NCVPS courses provide online textbooks; however, there are some courses that require traditional
textbooks. When possible, the school will provide district-adopted textbooks for students. The list of courses that require
textbooks not available online can be found on the NCVPS website as well as suggestions for where to buy them. Schools may
limit students to courses that utilize district-adopted textbooks. Due to budgetary restraints schools may request that
parents purchase any required textbooks that are not available online or readily available in their building.
Considerations for Summer Study:
 GradPoint should be used as the primary option for credit recovery. NCVPS is available for students needing original
credit over the summer. NCVPS should be used for credit recovery only in extenuating circumstances.
 Any student enrolled in an EOC or CTE Post-assessment course is required to take the final exam at his/her base school.
 Rising 9th grade students wishing to take online courses must secure high school permission through the completion of
the Dual Enrollment Form signed by the WCPSS high school principal. These students will take the EOC or CTE Postassessment at the WCPSS high school.
 Middle school students have limited summer opportunities based on available personnel. Middle school students may
take one course during the summer when granted prior approval.
Central Services Support: Alison Schleede, [email protected], 919-431-7460
Revised 4/2015