POLICIES AND PROCEDURES
Subject: Position Description – Division Secretary
Reports
Division Chair, DMC
To:
Date: Draft
Number: PD.04
Position The Division Secretary is an elected position that is a voting member of the
Description Division Management Committee. The Division Secretary manages, maintains
and publishes key critical Division-level documentation and information. The
documentation may originate in the Secretary's office or be generated by other
individuals in Division leadership positions. Maintained and/or published
information includes, but is not necessarily limited to, Division Management
Committee and Leadership Council meeting minutes, Division leadership rosters
and organization charts and other documentation as may be deemed necessary
to help assure consistent and prudent Division operations. The Secretary is
responsible for the accuracy of documentation published/distributed under his or
her signature.
Term Two years - Jan 1 to Dec 31.
Specific 1. Participates as an active member of the Division Management Committee.
Duties and
2. Gives notice of all annual and special meetings; keeps true and accurate
Responsibilities
record of those meetings.
3. Records, or causes to be recorded, and distributes minutes of regularly
scheduled and annual meetings of the Division Management Committee and
Leadership Council.
4. Performs other duties, not specifically covered here, as authorized or
directed by the Division Management Committee or other instructions in the
Division Management Agreement or Division policies.
5. Receives nomination petitions per the provisions in the Healthcare Division
Management Agreement
6. Receives and acts on Division Management Agreement change proposals
per the provisions in the DMA.
7. Publishes adopted policy amendments per the provisions in the Division
policies.
8. Appoints one or more deputies, if desired, and delegates duties to these
deputies as approved by the Division Management Committee. Deputies
shall be regular members of the Division.
9. Receives written Division Management Committee member resignation
requests.
10. Other duties as assigned by the Division Chair and/or Division Management
Committee.
Qualifications 1. Maintains regular membership of the Division and Society in good standing.
2. Individual has the total support of his or her employer; if not, the individual
has the financial resource and personal time available to regularly attend and
actively participate in Division affairs.
3. The candidate must have been a member of the Society for a minimum of
one year prior to the start of his or her term.
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POLICIES AND PROCEDURES
Subject: Position Description – Division Secretary
Reports
Division Chair, DMC
To:
Date: Draft
Number: PD.04
4. Individual expresses interest in and commitment to serving the Division in a
voluntary management capacity.
5. The candidate appears to have the best interest of the Division and Society
at heart and will not knowingly enter into a perceived/potential conflict of
interest situation.
6. Other requirements as deemed appropriate by Division management.
Time 3 – 4 hours per month (outside of division and executive committee meetings)
Commitment
Resources LSW.04
Meetings and
Collaboration
Division Secretary Leader Standard Work
http://asq.org/member-leader-community/keytasks/meeting-collaboration/index.html
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