FRIENDS OF ELYRIA PUBLIC LIBRARY SYSTEM BOARD MEETING
November 2, 2015
PRESENT: Nancy Baldauf, Cherie Fabian, Leo and Marilyn Kenzik, Denise Klammer,
Jane Leavell, Phil Lyon, Tim and Marcia Widman, Kathy Wainwright
Staff: Lyn Crouse, Jen Harmon
Meeting called to order at 6:30 PM.
October Minutes
Nancy Baldauf moved to accept the draft of minutes, and Leo Kenzik seconded. Motion
passed.
Treasurer’s Reports
The three odd cents were charged to Phil Lyon’s credit card while he trained Board
members in using the credit card approval system for the book sale.
He bought a switch to connect the credit card machinery to St. John Lutheran. It cost
four dollars or so, and we donated it to them afterward.
At the end of October, our balance was over $25,000.
We agreed to put the cost of packing tape toward the book sale.
Jane Leavell moved, and Tim Widman seconded, accepting the treasurer’s report as
amended. Motion passed.
Director’s Report
The library has ordered the steel mesh panels and received vinyl samples for use at West
River branch.
Nancy Baldauf suggested giving the library the check for $8550 now to clear our books
for the end of year report. However, we’ll table the computer system purchase suggested
last month until the January meeting.
Jen Harmon had Lyn Crouse sign a bill for Friends of EPL print-outs (banners, posters)
done in-house. The total was $57.75.
Cherie Fabian gave the treasurer a newspaper ad from the Oberlin newspaper for our sale
file and suggested that next year we try to place ad to run on the first day of the sale.
Annual Meeting
The Miller Room at West River has been reserved for Thursday, December 3 from 6 PM
to 8 PM. At 6:45 we will tour renovated areas paid for by the Friends of EPLS in 2015,
led by Lyn Crouse, while Phil Lyon sets up the snacks—cookies, a vegetable tray, and
water from Sam’s Club, accompanied by hot water, tea bags, and Swiss Miss instant
chocolate packs. Tablecloths are there already. We’ll have a speaker podium, a side table
for food items, and four round tables seating six each quite comfortably, more with less
comfort.
It was pointed out that Venice, Florida’s Friends’ membership is $125 a year, while ours
is $25.
The President of Friends will send an annual letter to members reminding them to renew
their membership and enclosing a return envelope, an invitation to the annual meeting, a
slate of officers to be elected, and the book sale results from October.
New Business
Phil Lyon and Cherie Fabian expire as Board members this year but can be re-elected.
Jane Leavell’s position as Secretary also expires. The President of the Board, Denise
Klammer, resigned effective the end of the year. Vice-President Tim Widman refused to
take over the presidency but will fulfill those duties until someone is elected. Nancy
Baldauf offered to be President Pro-Tem through 2016 but would not accept
chairmanship of the Book Sale.
Phil Lyon reported that nothing is being done in the book room, and suggested forming a
book room committee. It was pointed out that he had posted a sign forbidding sorting
until after this meeting, and the Book Sale chairperson is in charge of the book room.
Fifteen boxes of history books have been sealed, and miscellaneous other boxes, but no
sorting tables have been set up yet. Maynard Miller will be picking up the excess book
boxes that weren't taken to this year's sale and will give us a donation by check of up to
$2.50 per box.
Tim Widman wants to pile the packed boxes for next year’s sale alphabetically in our
book room and at St. John’s to make set-up for the sale easier. He was advised to bring a
plan on Thursday when Maynard picks up the books.
Marcia Widman nominated Nancy Baldauf as President Pro-Tem, and Tim Widman
seconded. Motion passed.
Tim Widman nominated Jane Leavell as Secretary, and Denise Klammer seconded it.
Motion approved.
Marcia nominated Cherie Fabian and Phil Lyon as Board members for 2016, and Kathy
Wainwright seconded. Motion passed.
The next meeting is at 6:00 on December 3rd at the Miller Room at the West River
branch.
Meeting adjourned at 7:50.
Respectfully submitted by Jane Leavell.