Classroom Speakers and
Community Resources in
Boulder Valley Schools Health
Classrooms Application
Introduction
Thanks to all community organizations, programs and individuals included in the BVSD Health Education
Teacher Resource Guide for your support of the BVSD Health Education Program! This guide is designed to
provide health teachers with resources such as classroom speakers, an expert to call for updated information,
lending libraries, referral services for youth and their families, volunteer opportunities for students and more.
To be included in this guide, resources must follow the requirements and guidelines described on page 3, and
complete the resource application beginning on page 7. Health teachers are asked to follow the guidelines on
page 5 when utilizing community speakers.
Once a community resource is approved, their application is inserted into the guide and becomes that
organization’s or individual’s information and contact sheet. The guide will continue to be updated as new
resources are approved. When an organization does not have all information included, it simply means that
they have not yet updated their application. However, if an application is included in this guide, the resource
has been approved and teachers are welcome to utilize the resource. As these organizations continue to
update their information, and new organizations are approved, this guide will be updated on the Health
Education website at: http://bvsd.org/curriculum/healthed/Pages/default.aspx.
A note to Health Teachers: In order to offer the most comprehensive guide possible, it is important to provide
the names and contact information (email and/or phone #) of those resources you would like to be added in
the guide to Roy at roy.holloway@bvsd.org or by phone at 720-561-5085. This is especially important for
classroom presenters. Even if you have an agreement with speakers to have them only present in your
classroom, it is still necessary for them to be approved by the Health Policies committee. Their application will
simply indicate that they will do a limited number of presentations. The reason for this procedure is so that
we can continue to emphasize how vital we believe a quality health education program that meets high
standards is in improving students’ health, academic, and life-long success. The Carnegie Foundation got it
right over thirty years ago:
Clearly, no knowledge is more crucial than knowledge about health. Without it, no other life goal can be
successfully achieved.”
Boyer, E.L., The Carnegie Foundation
for the Advancement of Teaching, 1983
Thanks for everything you do to contribute to our students’ health!
Information updated 2/9/2016
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Requirements and Guidelines for Classroom Speakers and Community Resources
in Boulder Valley Schools Health Classrooms
(2012-2013)
Thank you for your willingness to work with Boulder Valley students and to enhance our health curriculum by
sharing your expertise and resources. In 2012 BVSD adopted a new, K-12, comprehensive health curriculum
based on the State of Colorado Content Standards. These requirements and guidelines are to help ensure that
you and the teacher work as a team in teaching the curriculum with consideration for the sensitive issues that
health topics sometimes raise.
All guest speakers (individuals, programs, or organizations) must receive approval by the Health Education
Policies and Recommendations Committee prior to presenting in BVSD K-12 health education classrooms. If
you provide resources other than or in addition to speakers (e.g., lending library), you must also receive
approval in order to be listed in the Health Teacher Resource Guide. Requirements are for the organization or
program and do not need to be repeated for each individual from an approved organization or program.
However, individuals should be familiar with and abide by the information submitted in their organization’s
community resource application. The committee meets quarterly as needed to review guest speaker and
other resources’ qualifications and applications.
Information updated 2/9/2016
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FAQ’s
What steps are necessary to receive approval?
1. If you did not receive an application with these guidelines, contact the BVSD Director of Curriculum,
Fine Arts, Health and Physical Education by email (roy.holloway@bvsd.org) or by phone at 720-5615085 to obtain and complete a BVSD Classroom Speakers and Community Resource Application.
2. Return the completed application and associated materials to the Director of Curriculum for Health
Education either by email or postal service to: Roy Holloway, Director of Curriculum, Fine Arts, Health
and Physical Education, Boulder Valley School District, 6500 Arapahoe Road, P.O. Box 9011, Boulder,
Colorado 80303. The Health Education Advisory Subcommittee will review the application.
What happens after the committee has reviewed my application?
1. Once your application has been reviewed, the Health Education Advisory Committee will send you a
notice with the results of the review by email or a letter. If there are questions about your application,
the committee may invite you to meet with them.
2. If your application is approved, your information will be included in the Health Teacher Resource Guide
and teachers may contact you to schedule presentations or access other resources.
Once I am approved, what do I need to know before speaking in a health classroom?
Due to the value of health education, guest speakers must remain current in their professional presentation
skills and knowledge in order to remain on the approved guest speaker list. The Health Education Advisory
Committee reserves the right to periodically check with speakers about the ways in which they remain
updated in their area of expertise and to delete speakers from the list who do not meet these requirements or
follow the guidelines listed below.
Information updated 2/9/2016
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Guidelines to Follow in Presenting to a Health Class
Do’s:
 Confirm with the teacher the day, time and place of your presentation.
 Clarify with the teacher your topic and the parameters of the content you will cover. Find out what the
teacher will present regarding your topic before your presentation and how the teacher plans to follow up
after your presentation.
 Make sure you understand how your topic fits into the health curriculum and how it needs to be adapted
to the developmental level of the students to whom you are presenting.
 Clarify any questions you may have on what is and is not OK to talk about.
 Present facts and information.
 Allow students an opportunity to express their opinions. Do not get defensive or get into debates. Defer
to the classroom teacher for help in handling students who may become disrespectful or confrontational.
 Use appropriate terminology rather than slang. Swearing or expletives are never acceptable.
Don’ts:
 Don’t stray from your subject or push your personal opinion.
 Don’t present your personal, religious, or political opinions or use the classroom to promote a for-profit
product or service.
 Don’t teach by joke. Avoid the possibility of offending anyone. Some students may find off color jokes
funny, but parents will not.
 Don’t get into debates or confrontations with students. Don’t embarrass or humiliate any student.
 Don’t assume that all students in the classroom are heterosexual.
 Don’t assume that all students have engaged in sexual activity, or have experimented with substances or
other at-risk behaviors.
 Don’t let students talk about the details of their own or friend’s experience.
 Don’t forget that you are invited into the classroom to help inform and educate students, not to be their
buddy, entertain them, or to influence their political beliefs.
When speaking on the topic of human growth and development and human sexuality:
There are special policies that apply to presenting this unit. Please refer to these BVSD School Board
Policies: IGAI-Human Sexuality, IGAI-R- Human Sexuality, and INB- Teaching About Controversial Issues.
Please be sure to discuss these policies with the health teacher prior to speaking. Here are a couple points
to keep in mind:
 BVSD’s current policy does not allow for condom distribution to students in schools. If demonstrating
condom use, please review with the teacher ahead of time the techniques you will be demonstrating
including any audio-visual aids. All materials should be of professional quality.
 Set the norm that you will not discuss either your personal sexual experiences or the students’ personal
experiences. Answer student questions clearly and succinctly. You may always defer to the teacher to
answer or deal with any questions you do not wish to address.
 Please keep in mind that BVSD uses a comprehensive sexual health curriculum. If you have any questions
about complying with this approach, please contact the Health Education Coordinator prior to your
presentation.
Information updated 2/9/2016
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Procedure surrounding speakers that do not adhere to guidelines:
 Any suspicion of non-adherence to the above guidelines are to be reported to the building principal and/or
Director of Fine Arts, Health and Physical Education.
 All upcoming speaking engagements of the organization with all BVSD schools may be suspended during
the investigative process.
 The building principal and/or director of health will conduct an investigation.
 The BVSD Health Education Subcommittee on Health Education Speakers will be convened to review the
incident.
 The organization will be contacted after the BVSD Health Education Subcommittee on Health Education
Speakers has deliberated concerning the incident and determined whether or not the organization
remains on the approved list of BVSD Health Presenters.
Information updated 2/9/2016
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Community Resource Application Cover Letter
Dear Community Supporter,
Thank you for providing information about your BVSD Health classroom presentations and/or other available
resources. Information provided on the attached form will be reviewed by the Health Education Advisory
Subcommittee. Should the subcommittee need further information, you may be invited to meet with
subcommittee members to discuss your application further. Once the application process is completed,
applicants will be notified about the results of the application review by email. Information from approved
applicants will be added to the BVSD Health Teacher Community Resource Guide. Please send changes in
contact or other information to: roy.holloway@bvsd.org. If you do not offer classroom presentations, but do
offer other resources that would support health teachers, please complete #1 - #16 (page one) only in the
application.
Applicants for classroom presentations only:
The following information is only for applicants who intend to make classroom presentations:
Health is taught for a very small amount of time in the overall BVSD curriculum. It is important for all speakers
coming into the Health classroom to understand the goals for that age group. This will make the very best use
of their time in the classroom. BVSD refers to those specific goals as “evidence outcomes.” The BVSD Health
curriculum containing these outcomes can be found on the BVSD Health Education webpage.
Go to: http://bvsd.org/curriculum/healthed/Pages/default.aspx. Both the Elementary and Secondary
curriculum are organized by health topic under the heading, “Health Education by Grade and Topic.” If you
would like to see the health curriculum in its entirety rather than by topic, go to www.bvsd.org, click on
“About Us” at the top of the page, then “Curriculum,” then “Health Education.”
To find the latest Youth Risk Behavior Survey results, go to:
http://www.bouldercounty.org/family/youth/Pages/yrbsresultslinks.aspx. For more information about the
comprehensive sexual health education approach, go to: www.advocatesforyouth.org/sexeducation. If you
have any questions about how to find the information you need, contact the Health teacher or Roy Holloway,
BVSD Director of Fine Arts, Health and Physical Education at 720-561-5085.
Thank you for your time, energy and support of the BVSD Health Education Program!
Sincerely,
The BVSD Health Education Advisory Subcommittee
Information updated 2/9/2016
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Boulder Valley School District Health Education Program
Classroom Speakers and Community Resource Application
Please complete the entire application if you will be making classroom presentations. If you do not offer
classroom presentations, but do offer other resources that would support health teachers, please complete #1 #16 only.
1. Name of organization: Click here to enter text.
2. Contact person/position: Click here to enter text.
3. Email Address: Click here to enter text.
4. Website if applicable: Click here to enter text.
5. Street or P.O. Box: Click here to enter text.
6. City and Zip Code: Click here to enter text.
7. Phone #: Click here to enter text.
8. Fax #: Click here to enter text.
9. Organization Mission (or general philosophy/purpose if no defined mission exists):
Click here to enter text.
10. Short description of services your organization can offer to BVSD Health teachers:
Click here to enter text.
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For questions 11-18, check all that apply:
11. Grade levels resources and/or presenters are available:
Elementary (K-5)
Middle School (6-8)
High School (9-12)
12. Boulder Valley School District geographic areas served:
City of Boulder
Broomfield
Gold Hill
Jamestown
Lafayette
Louisville
Nederland
Superior
13. Available resources:
Classroom presentations
Lending library
Staff member to answer questions
Professional Trainings (other than classroom presentations)
Volunteer opportunities for students
Other: Click here to enter text.
14. Cost of resources or services:
No cost
$Click here to enter text.
15. Health Content (topics) covered in presentations or for which resources are available:
Physical Wellness
Diversity Awareness
Emotional and Social Wellness
Human Growth and Development and Human Sexuality
Violence Awareness
Substance Use, Abuse and Addiction
Prevention and Risk Management
Information updated 2/9/2016
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16. Standards and Skills covered in presentations or for which resources are available:
Facts and information
How to access valid resources
How to practice healthy behaviors
How to analyze personal and social influences (e.g., peer pressure, media, internet)
How to communicate effectively about health-related issues
How to set goals and make decisions
How to advocate for personal, friends, family and community health
17. Type of presenter and name if available:
Staff member
Trained volunteer
Other, please explain: Click here to enter text.
Name (if available): Click here to enter text.
18. Presentation formats used:
Demonstration
Panel discussion
Facilitated classroom discussion
Power point presentation
Facilitated activity
Video and discussion
Individual perspective speaker
Lecture
Other, please explain: Click here to enter text.
19. Bilingual presenters available?
Yes
No
If YES, please list language(s): Click here to enter text.
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20. Please list any diversity training you have attended:
21. Have you read and do you agree to follow the Requirements and Guidelines for Guest Speakers (provided
with this application) in Boulder Valley Schools Health Classrooms?
Yes
No
22. Speakers are asked to participate in health education for the purpose of educating students, providing
resources, etc. It is never appropriate to use the classroom time for the purpose of financial gain by
promoting a product or service, or as a way to promote a personal or organizational ideology that is
religious or political. Do you agree to avoid the promotion of products, services, and religious or political
ideologies?
Yes
No
23. Have you reviewed, and will you be able to adequately address the health topics and performance
indicators in the Health Education Curriculum for the grade level in which you are presenting (please see
instructions under “for classroom presentations only” above to review the relevant portion of the
curriculum)?
Yes
No
24. If you are presenting at the high school level, are you familiar with the Youth Risk Behavior Survey and will
you utilize information from the survey results in your presentation?
Yes
No
25. If you are presenting in the area of human growth and development and human sexuality, do you agree to
address the curriculum using a comprehensive sexual health education approach?
Yes
No
26. Please refer to the attached BVSD Board of Education policy on Teaching about Controversial Issues (INB).
Please list any controversial issues that may be raised during your presentation. Describe how you would
address the issue:
Click here to enter text.
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27. In addition to this application, presenters must email a presentation outline and proposed presentation
handouts in PDF format and the following items to Roy Holloway, Director of Curriculum, Health.
Recommendation by BVSD Health teacher in whose classroom the organization has presented in the
past (if applicable).
At least two references from organizations other than BVSD in which organization has presented.
A letter which outlines the credentials, experience or previous training received by presenters from
the organization.
Summary/ data from previous presentation evaluations that indicate effectiveness of the
presentation. Please include an example of the evaluation.
Signed volunteer agreement for all proposed speakers.
Waivers or exceptions to the above listed requirements may be granted by the Director of Curriculum, Fine
Arts, Health and Physical Education.
Click here to enter text.
__________________________________________________________________________________________
Name of Organization Coordinator/Person Responsible
Date:
Click here to enter text.
____________________________________________________________________________________________________________
Signature of Coordinator/Person Responsible
Date:
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Proposed Volunteer Event/ Assignment
Event/Activity _____________________________
_____ Occasional Volunteer
_____ Regular Volunteer
_____ Volunteer will be driving
VOLUNTEER AGREEMENT (NON-COACHING)
2012-13 School Year
Thank you for offering to serve as a Volunteer for Boulder Valley School District (“School District”)! The purpose of this Volunteer
Agreement is to establish expectations for Volunteers, which will help ensure that effective learning and teaching take place in a
safe, secure and welcoming environment.
A Volunteer is a person who works on an occasional or regular basis at school sites or other educational facilities to support the
efforts of the professional staff. (Board Policy KF)
As a Volunteer for the School District, I understand and agree to the following:

I will receive authorization from the School District Principal/Administrator prior to providing service as a Volunteer.

At all times, I will serve under the direct supervision of a School District staff member.

I understand that the District reserves the right to decline my volunteer service at any time.

I understand that I must follow all Board of Education policies, particularly those applicable to Volunteers (KF, KFD, KFD-R,
KK), as well as School District and building regulations, goals, priorities and guidelines.

I understand that I am expected to be familiar with the school building’s evacuation and lockdown procedures.

Confidential Information. I may, under limited circumstances, have access to student education records in connection with
my service as a Volunteer. Student education records include all names, addresses, records, files, documents, and other materials
that contain personally identifiable information on any student, as well as the personally identifiable information itself (including
student grades and test scores). I agree to maintain the confidentiality of all student education records that I may generate or to
which I may be given access as a Volunteer. This means that I agree not to disclose student education records or personally
identifiable student information in such records to any person other than the school administrator(s) with whom I am working.
Should I inadvertently acquire any confidential information concerning students or staff through the use of district technology, I
understand the access of such information must be reported immediately to a district administrator. I will never take any
confidential student records off campus unless specifically authorized by the school administrator(s) with whom I am working. I
understand and agree that my failure to maintain the confidentiality of all student education records to which I may be given access
may disqualify me from further service as a Volunteer in the School District.

Communications and relations with staff are expected to conform to the following District norms:
Treat others the way you wish to be treated:
▪ Use “I” messages.
▪ Respect others’ feelings.
▪ Use honesty with tact.
▪ Speak well of one another and intentionally look for ways to encourage each other.
……and when the need arises to address an issue:
Go directly to the person with whom you have the issue:
Respect the need for an appropriate time and place.
▪ “May I make an appointment?”
▪ “Is this a good time?”
▪ “I’d like to check something out with you; when can we get together?”
Address the issue, not the person.
▪ Ask questions in a nonjudgmental way to “check things out.”
▪ “Can you help me understand?”
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▪ Be specific about the issue.
▪ Disagree in a spirit of honest debate that respects our diversity.

I will not receive any compensation or remuneration from the school, the School District, a parent or any fundraising
organization for performing volunteer service.

I will conduct myself in a friendly, courteous manner and not show partiality toward any student nor share my personal
religious or political beliefs.

I will refer any potential student disciplinary issue to a supervising staff member or the Principal/Administrator.

While serving as a Volunteer, I will wear my visitor badge.

I understand that I am expected to make every reasonable effort to ensure that the School District’s technology resources
are used appropriately and responsibly.

I understand that it is my responsibility to inform the Principal/Administrator of any health or medical issue that may
impact my services as a Volunteer.

I understand that as a Volunteer I am covered by the School District’s liability insurance as long as I follow Volunteer
protocol and I immediately notify the Principal/Administrator of any occurrence that may result in a claim.

I understand that I am not authorized to drive School District vehicles or to transport children, staff or school guests in my
own vehicle (unless I have complied with the requirements of Board Policy EEAE – Student Transportation in Private Vehicles).

I understand and agree that any injury I may sustain while performing service as a Volunteer will not be covered by the
School District’s Workers’ Compensation insurance and will be my responsibility.

Background Screening: I understand that based upon the level of my Volunteer responsibilities, the School District will
determine which background screening I will need to submit. This background screening may include obtaining a report from a
reporting agency that may include information concerning my criminal history. By providing the information requested and signing
below, I consent to the District conducting an applicable background screening.
________________________________
________________________________
Male ____ / Female ____
Name (please print)
Date of Birth
_____________________________________
__________________________
Signature
Date
_________________________________________________________
____________________________
Home Address
Home Email Address
Emergency contact (name and phone no.): ____________________________________
Have you ever been charged with, arrested for, convicted of, pled nolo contendere to, or received a deferred sentence or deferred
prosecution for a felony or a misdemeanor crime? If yes, please describe.
FOR OFFICE USE:
Signature of Principal/Administrator Authorizing the Volunteer:
_________________________________________________________
Check State Sex Offender Website: __________________________
http://sor.state.co.us
Information updated 2/9/2016
______________________
Date
______________________
Date
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