M.S.D. OF MARTINSVILLE BOARD OF SCHOOL TRUSTEES
REGULAR SCHOOL BOARD MEETING MINUTES
Green Township Elementary School
6275 Maple Grove Road
Martinsville, IN 46151
Thursday, June 18, 2015
6:30 P.M
The Board of School Trustees of the Metropolitan School District of Martinsville met on
Thursday, June 18, 2015, at Green Township Elementary School. Members present
were Michelle Baugh, Steve Brock, Stephanie Fraker, and Tana Lobb. Also in
attendance were Dr. Michele Moore, Superintendent; Dr. Jerry Sanders, Assistant
Superintendent; Michele Hovious; Amy Campbell; Whitney Long; Megan Taylor;
Stephanie Manley; Roger Cazee; Jesse Burgess; Ryan Wagner; Amanda Linthicum;
Suzie Lipps; Grant Ansert; and Scott Roberts, Reporter-Times.
I.
ORGANIZATION OF MEETING
Ms. Tana Lobb called the meeting to order at 6:30 p.m. and the Pledge of Allegiance was
led by Green Township’s Cub Scouts.
Dr. Moore recognized and congratulated the staff at Green Township Elementary School
for their contribution to the success of the students and school community.
Dr. Moore thanked Katie Bunton and IPL for their volunteer day of service working on the
playgrounds of the in-town elementary schools.
II.
CONSENT AGENDA
Consent Agenda
Approve previous meeting minutes; claims; purchasing; and personnel as
presented.
 May 21, 2015 executive session minutes, public hearing minutes, and
regular session minutes; May 28, 2015 special session minutes
 Payroll Claims
 Budgetary Claims
 Personnel
 Retirements
 Vicki Elmore, secretary at the Transportation Department




 Sherre Walker, librarian at Bell-East Middle School
Resignations
 Staci Churney, Language Arts teacher at Bell-East Middle
School
 Jacque Deckard, Technology Department
 Calandra Edie, agriculture teacher at Martinsville High School
 Stephanie Eilar, math remediation aide at Martinsville High
School
 Lisa Huff, Title I instructional assistant at South Elementary
School
 Susan Jackson, SLP at Central Elementary and Martinsville
High School
 Malerie Jeffries, Language Arts teacher at Martinsville High
School
 Shelly Phillips, orchestra teacher at Bell-East and West
Middle Schools and Martinsville High School
 Michael Scott, band director at Martinsville High School
 Danny Tieken, Language Arts teacher at Martinsville High
School
New Hires
 Jesse Burgess, Dean of Students at Martinsville High School
 Mackenzie Davis, Language Arts teacher at Bell-East Middle
School
 Katelyn Drudge, German teacher at Martinsville High School
(pending license)
 Ryan Wagner, Dean of Students at Martinsville High School
Summer School
 Kim Inabnit, instructional assistant at Brooklyn Elementary
(replaced Holly Lane)
Transfers (Non-certified)
 Shani Asher, 1 on 1 Instructional Aide, Special Education at
Martinsville High School to 1 on 1 Instructional Aide, Special
Education at West Middle School
 Amy Suter, 1 on 1 Instructional Aide, Special Education at
West Middle School to 1 on 1 Instructional Aide, Special
Education at South Elementary School
 Cindy Roberts, 1 on 1 Instructional Aide, Special Education at
West Middle School to 1 on 1 Instructional Aide, Special
Education at MHS
 Judy Coburn, Instructional Aide, Special Education at West
Middle School to Instructional Aide, Special Education at Bell
East Middle School

Missy Tobin, Instructional Assistant Special Education IDEIA
611 Part B grant fund 29 hour at Central Elementary to
Instructional Assistant Special Education IDEIA 611 Part B
grant fund 29 hour at Smith Elementary
 Kim Hauersperger, Instructional Assistant Special Education
IDEIA 611 Part B grant fund 29 hour at Central Elementary to
Instructional Assistant Special Education IDEIA 611 Part B
grant fund 29 hour at Smith Elementary
 Cindy Potoroff, From clinic aide at South Elementary to Clinic
aide at Smith Elementary
 Renee Wallace- from library aide at Central Elementary to
clinic aide at Paragon & Green Twp. Elementary Schools
 Trena Dodge from 3rd grade aide at Green to 3rd grade
teacher at Green.
 Evelyn Burpo—Cafeteria aide at Smith
 Rhonda Johnson- Cafeteria aide at Smith
 January Robertson- Cafeteria aide at Smith
 Transfers (Certified)
 Sharon Goodin, Teacher Special Education K-12 Mild
Intervention, at Central Elementary to Teacher Special
Education Mild Intervention, at Brooklyn Elementary
 Jan Frields, Teacher Special Education K-12 LD, MiMH, at
MHS to Teacher Special Education LD, MiMH, Poston Road
Elementary
 Angie Magee, Teacher Special Education at Brooklyn
Elementary to teacher special education at Smith Elementary
 Janace Nester, Title I Preschool teacher
 Emily Kunkler, Title I Preschool teacher
 Kim Inabnit, from second grade at Brooklyn to fourth grade at
Brooklyn
 Trisha Venema, from fifth grade at Centerton to K at
Centerton
 Katie Arthur, from fourth grade at Centerton to fifth grade at
Centerton
 Julie Sullivan, Title I Teacher at Central Elementary to Title I
teacher at South Elementary
 Tammy Harrington from K at Smith to transitional K/Title I at
Smith
 Rachele May from fifth grade at Brooklyn to fourth grade at
Smith
 Charlie Sparks from fifth grade at Central to fifth grade at
Smith


Angie Magee from resource at Brooklyn to resource at Smith
Heather Potoroff from K at Centerton to Title at Smith &
Tabernacle
 Michelle Goodnight from sixth grade at WMS to 1/2 sixth
grade and 1/2 title at WMS
 Amanda Rynard from Spanish/Language Culture ½ day and
title I ½ day at WMS to Spanish/Language Culture full day at
WMS
 Adam Brewer from Title 1/2 to full day fifth grade at Paragon
Elementary
 Leslie Arthur from ½ day resource teacher at Poston Road
and ½ day at South to full day resource teacher at South
 Request to approve the 2015-2016 ECA stipends and staff
 Request to approve 2015-2016 administrator contracts.
Michelle Baugh made a motion to approve the consent agenda as presented. Steve
Brock made a second to the motion and the motion carried 3-0.
III.
OVERNIGHT AND/OR OUT-OF-STATE FIELD TRIPS
1. Martinsville High School’s Boys’ Golf Team to stay overnight on June 10 th, in
Washington, IN, to participate in the IHSAA Regional Tournament at Country Oaks.
2. Martinsville High School’s FFA to stay overnight in Lafayette, IN to attend the State
FFA Convention from June 15-18, 2015.
3. 8th and 9th grade boys’ basketball players from Bell-East Middle School, West Middle
School and Martinsville High School to attend the Dan Sparks Basketball Camp at
Rose-Hulman. 8th grade players will attend from June 18-20, 2015, and 9th grade
players will attend from June 21-23, 2015.
4. Martinsville High School’s Boys’ and Girls’ Cross Country Teams to attend a
leadership camp at Shakamack State Park from June 15-19, 2015.
5. Martinsville High School’s Boys’ and Girls’ Cross Country Teams to attend a cross
country camp at McCormicks Creek from July 20-24, 2015.
6. Martinsville High School’s Wrestling Team to stay overnight in Evansville, IN on
February 12, 2016, to participate in the IHSAA Semi-State Tournment.
7. Martinsville High School’s Wrestling Team to stay overnight in Indianapolis, IN on
February 19, 2016, to participate in the IHSAA State Tournament.
Steve Brock made a motion to approve the field trip requests as presented. Michelle
Baugh made a second to the motion and the motion carried 3-0.
IV.
BYLAWS AND POLICIES
1. Request to review policies (first reading, action not required)
a) Policy 0100 – Definitions (revised)
b) Policy 0130 – Functions (revised)
c) Policy 0140 – Membership (revised)
d) Policy 1130 – Conflict of Interest (revised)
e) Policy 1214 – Staff Gifts (revised)
f) Policy 2410 – Audio, Video, and Digital recording of Meetings (revised)
g) Policy 2421 – Career and Technical Education Program (revised)
h) Policy 2423 – School-to-Work Program (deleted)
i) Policy 2430 – Corporation-Sponsored Clubs and Activities (revised)
j) Policy 2461 – Recording of IEP Team Meetings/Case Conferences (new)
k) Policy 3113 – Conflict of Interest (new)
l) Policy 3120.08 – Employment of Personnel for Extracurricular Activities
(revised)
m) Policy 3140 – Termination and Resignation (revised)
n) Policy 3214 – Staff Gifts (revised)
o) Policy 3410.04 – Substitute Compensation (deleted)
p) Policy 4113 – Conflict of Interest (new)
q) Policy 4140 – Termination and Resignation (revised)
r) Policy 4214 – Staff Gifts (revised)
s) Policy 5136 – Personal Communication Devices (revised)
t) Policy 5430 – Grading: Reporting Student Progress (revised)
u) Policy 5540 – The Schools and Governmental Agencies (revised)
v) Policy 5610 – Suspension and Expulsion of Students (revised)
w) Policy 5610.02 – In-School Discipline (revised)
x) Policy 6320 – Purchasing (revised)
y) Policy 6460 – Conflicts of Interest and Vendor Relations (revised)
z) Policy 8310 – Public Records (revised)
aa) Policy 8390 – Animals on School Corporation Property (revised)
bb) Policy 8405 – Environmental Health and Safety Issues – Indoor Air Quality,
Animals in the Classroom, and Idling Vehicles on School Property (revised)
cc) Policy 8431 – Chemical Management and Preparedness for Toxic or
Asbestos Hazard (revised)
dd) Policy 8500 – Food Services (revised)
ee) Policy 8615 – Idling School Buses and Other Idling Vehicles on School
Property (new)
ff) Policy 8640 – Transportation for Field and Other District-Sponsored Trips
(revised)
gg) Policy 8900 – Anti-Fraud (new)
hh) Policy 9700.01 – Advertising, Commercial Activities, Sponsorships, and
Naming Rights (new)
2. Request to adopt revised policies on second reading.
a) Policy 6150 – Enrollment of Students on a Cash Transfer Basis (delete)
b) Policy 6520 – Payroll Deductions (revise)
c) Policy 6650 – Special Education Preschool Fund (delete)
d) Policy 7440.01 – Electronic Monitoring and Recording (revise)
e) Policy 7530.01V1 – Cell Phone Allowance (new)
f) Policy 7530.02 – Staff Use of Personal Communication Devices (new)
g) Policy 7542 – Network Access from Personal-Owned Computers and/or
Other Web-Enabled Devices (revise)
Steve Brock made a motion to approve the policies as presented. Michelle Baugh made
a second to the motion and the motion carried 3-0.
V.
REPORTS
1. Curriculum Report
Suzie Lipps presented a Project 2-1 overview. Project 2-1 is an After-School
Outreach Program that Bell-East and West Middle Schools collaborate with the
YMCA to facilitate. The program is funded by a four-year 21st Century Community
Learning Center grant in the amount of $150,000. Project 2-1 targets students
who are at-risk academically and whose opportunities for other enrichment
activities are limited. Programming (snacks, activities, transportation, technology)
is free and open to 30 students at each site per day.
VI.
OTHER BUSINESS
1. Request that all elementary schools have a start time of 9:00 a.m.
Michelle Baugh made a motion to approve the elementary start time as requested.
Stephanie Fraker made a second to the motion and the motion carried 4-0.
2. Request to approve the 2015-2016 student handbooks for the elementary schools
(one handbook), Bell-East Middle School, West Middle School, and Martinsville
High School.
Stephanie Fraker made a motion to approve the 2015-2016 student handbooks as
presented. Steve Brock made a second to the motion and the motion carried 4-0.
3. Request to change Dr. Jerry Sander’s annual annuity payment from VALIC to a
salary option, as per his request.
Steve Brock made a motion to approve the payment of the annual annuity as
salary as requested. Stephanie Fraker made a second to the motion and the
motion carried 4-0.
4. Request permission to apply for Title I grant funding in the amount of $979,196.61.
Michelle Baugh made a motion to approve the Title I application as requested.
Steve Brock made a second to the motion and the motion carried 4-0.
5. Request to approve the MSD of Martinsville’s three year commitment to become a
member of the Indiana Assessment and Evaluation Consortium for Non-tested
Content Areas. The total annual fee is $8,847 and will be paid out of the Title II
grant.
Stephanie Fraker made a motion to approve the membership with Indiana
Assessment and Evaluation Consortium as presented. Michelle Baugh made a
second to the motion and the motion carried 4-0.
6. Request to accept a donation of $4206 from Piene. They provided boiler repair
work at no charge.
Steve Brock made a motion to accept the donation from Piene as requested.
Michelle Baugh made a second to the motion and the motion carried 4-0.
7. Request to accept a $500 Walmart Community Grant for West Middle School.
Michelle Baugh made a motion to accept the Walmart Community grant as
requested. Stephanie Fraker made a second to the motion and the motion carried
4-0.
8. Request to approve a middle school concession stand manager with a stipend of
$500 per school year and $50 per event. This will be paid out of the middle school
ECA fund.
Stephanie Fraker made a motion to approve the middle school concession stand
manager as requested. Michelle Baugh made a second to the motion and the
motion carried 4-0.
9. Request to approve a Sam’s Club credit card for the middle school concession
stand manager.
Michelle Baugh made a motion to approve a Sam’s Club credit card for the middle
school concession use as requested. Steve Brock made a second to the motion
and the motion carried 4-0.
10. Request to approve a contract with SchoolDude, in the amount of $4,030, for a
mobile telephone app for school safety plan information.
Steve Brock made a motion to approve a contract with SchoolDude as requested.
Stephanie Fraker made a second to the motion and the motion carried 4-0.
11. Additional Appropriation Hearing and request to approve the Appropriation
Resolution, which appropriates the General Obligation Bonds of 2015 in the
amount of Three Million Five Hundred Thousand Dollars ($3,500,000) applied to
the cost of the renovation and improvements to Smith Elementary School, BellEast Middle School, Martinsville High School, and the Administration Building.
Michelle Baugh made a motion to approve the Appropriation Resolution as
requested. Stephanie Fraker made a second to the motion and the motion carried
4-0.
12. Request to approve the Final Bond Resolution.
Stephanie Fraker made a motion to approve the Final Bond Resolution as
requested. Michelle Baugh made a second to the motion and the motion carried
4-0.
13. Request to approve the Post Issuance Procedures Resolution.
Steve Brock made a motion to approve the Post Issuance Procedures Resolution
as requested. Stephanie Fraker made a second to the motion and the motion
carried 4-0.
VII.
BOARD MEMBER COMMENTS AND ITEMS FOR FUTURE AGENDAS
Congratulations to the Boys’ Golf Team for advancing to the IHSAA State Finals and
placing 14th.
Congratulations to the MHS music department for receiving the Indiana All-Music Award.
Congratulations to Dr. Michele Moore for being appointed to serve on the Indiana
Construction Round Table Foundation.
VIII.
ADJOURNMENT
Being no further business, Stephanie Fraker made a motion to adjourn. Michele Baugh
made a second to the motion and the meeting adjourned at 6:56 p.m.
Next Board meeting is scheduled for
July 16, 2015,
at 6:30 p.m. The meeting will be held at the
Administartion Office.