Voluntary FTE Reduction Program
The Voluntary FTE Reduction Program is intended to reduce salary costs and thereby lessen the need for
reductions in the workforce by allowing staff to reduce their total number of hours worked in a calendar
year. All exempt (excluding faculty) and non-exempt, non-union employees are eligible to apply.
Requests may be submitted for shorter work days, shorter work weeks, intermittent days off, or other
approved arrangements.
As recognition for helping the College reduce costs, employees will receive a bonus for reducing their
FTE. This bonus would be paid out at the end of the voluntary reduction period. For each six month
period, participating employees will receive the following (prorated to reflect length of reduction):
Reduction in FTE
.075 to .16
.165 to .33
.335 to .495
.5
Bonus amount
$250
$500
$750
$1,000
Process:
Employees who want to apply for a voluntary FTE reduction should submit an Employee Request for
Voluntary FTE Reduction Form to their supervisor. The request should be specific as to the details of the
reduction (duration, schedule, work reduction coverage). Requests must be submitted at least two
weeks in advance of the desired start date. All requests will be processed on a first come, first served
basis. Every attempt will be made to approve a request; however, the decision will be based on the
operational needs of the department/College. Requests that require a leave replacement will not be
approved.
The supervisor will review the request, and forward it, along with a recommendation for approval or
denial to the second level supervisor (if applicable) and division head for final determination.
Upon approval of the Voluntary FTE Reduction request, a copy of the request will be forwarded to the
Office of Human Resources. If there are any changes in the details of the reduction, it is the
responsibility of the supervisor to provide documentation of those changes in writing to the Office of
Human Resources.
Reductions can be approved for up to six (6) months at a time, and an employee may request a total of
two voluntary FTE reductions through this program. Nothing in this agreement should be construed as
an interference with (or alteration of) the College’s normal processes of reviewing employees, job
descriptions and positions. Similarly, in normal circumstances, the voluntary FTE reduction will not lead
to a permanent reduction in the hours associated with any position. Proposals to permanently change
hours and FTE must come through the College’s normal processes.
Employees who participate in the Voluntary FTE Reduction Program will be required to sign the
Voluntary FTE Reduction Agreement.
Employee Benefits:
Benefits will be calculated at the employee’s new, reduced FTE and/or salary. Tuition benefits, vacation,
floating holidays, sick accruals, and holidays are based on hours worked. Retirement contributions,
long-term disability, and life insurance are based on salary. Employees will remain eligible for medical
and dental insurance as long as they work at least 1040 total hours throughout the year.
Termination of Voluntary FTE Reduction:
The voluntary FTE reduction may be canceled by either party based on the operational needs of the
Department /College. Such cancellation will take effect two weeks after written notice is given, unless a
different date is mutually agreed upon. Supervisor approval is required for an employee to cancel their
FTE reduction early.
This program is being put forth on a trial basis, is subject to change, and if continued will be reviewed
semi-annually.
The program will run from February 1, 2009 through August 31, 2010. All voluntary FTE reduction
requests must both start and end during that time period.