Sub-Annex 2
Additional documentation of the tenderer´s suitability
In section 1.4.2.4 Tenderer's technical and/or specialist suitability, several requirements are outlined
with regard to technical suitability. The following guidelines are intended for tenderers completing
point 5 in section 1.4.2.4 of the tender specifications.
A. For parameters covered by the Danish Ministry of the Environment’s Order on quality
requirements for environmental measurements, Annex 1:
Point 5 states that accreditation is a non-negotiable requirement for parameters covered by the
Danish Ministry of the Environment's Order on quality requirements for environmental
measurements, Annex 1 (Sub-annex 7).
The completed lists in the tender material must state the parameters for which the tenderer has
accreditation at the time of tender (mark with an x). Absence of a cross means that the tenderer is
not accredited for the parameters/matrices in question at the time the tender is submitted. In
addition, the tender lists must show the tenderer’s quality of analysis in such a way that it is clear
where accreditation does not comply with the quality of analysis required in the tender lists.
If accreditation does not fulfil the requirements of the tender lists with regard to quality of analysis,
a schedule for achievement of the required quality level must be submitted. The schedule must be
drawn up using the following form:
Form 1:
Subcontract
Matrix
Parameter
Accredit Nonaccr
ed but
edited
inadequa analysis
te quality
The
validation
data required
to achieve
accreditation
is available
(Matrix 1)
(Substan
ce 1)
mark
with a
cross
mark
with a
cross
mark with a
cross
(Substan
ce 2)
mark
with a
cross
mark
with a
cross
mark with a
cross
(Substan
ce 1)
mark
with a
cross
mark
with a
cross
mark with a
cross
(Substan
ce 2)
mark
with a
mark
with a
mark with a
cross
(etc.)
(Matrix 2)
Planned
date for
applicati
on for
accredita
tion
Expected
date of
accreditati
on
(substance
1)
(etc.)
cross
cross
mark
with a
cross
mark
with a
cross
mark with a
cross
The schedule must cover all parameters for which accreditation does not meet tender list
requirements. The tenderer may provide supplementary relevant information where the tenderer
deems this appropriate.
B. For parameters not covered by the Danish Ministry of the Environment’s Order 231/2014 on
quality requirements for environmental measurements, Annex 1:
Point 5 also outlines the requirement that for parameters not covered by the Danish Ministry of the
Environment’s order on quality requirements for environmental measurements, Annex 1, the
tenderer must provide documentary evidence of the quality of the method of analysis.
If the method of analysis is accredited, and the said accreditation satisfies the detection limits of the
relevant parameter, it will be recognized as documentation. It must be clear from the completed
tender lists which parameters are covered by accreditation (mark with a cross).
For methods which are not accredited or where the accreditation does not fulfil quality
requirements, a statement must be provided describing the analysis method and quality data for a
minimum of one parameter for each method of analysis involved, see section 1.4.2.6 “The
tenderer’s technical and/or specialist suitability”. The selected parameter must represent a medium
or higher degree of difficulty in relation to analysis.
The statement and all calculations must be based on procedures and definitions laid down in the
Danish Ministry of the Environment’s order on quality requirements for environmental
measurements, Annex 1.
The statement must contain the following information as a minimum and it must be presented in the
following order:
1. Matrix
2. Method of analysis. A detailed description of method (for instance, not simply “GC-MS”)
and references.
3. Parameters in the tender covered by the method, and parameters for which quality data is
available.
4. Recovery. Procedure, concentration level, test results and calculated recovery.
5. Uncertainty. Procedure, concentration level, test results and calculated Uabs and Urel.
6. Detection limit. Procedure, concentration level, test results and calculated detection limit.
7. Results of any participation in performance testing. Information on results from the last
three years including organizer, year, matrix, concentration level and result for the tenderer.
The tenderer may provide supplementary relevant information such as internal and external quality
control procedures.
The following form should be used for information on quality data:
Form 2:
Parameter
Unit
Matrix
QUALITY OF ANALYSIS
Methode Recovery, Uncertainty
%
Uabs/Urel
Analysis
quality
class
Detection
limit
Point 5 also states that at the time of tendering the tenderer must fulfil the required detection limits
for at least 75 % of the parameters within a sub-contract. When checking compliance with these
requirements, a given parameter is counted once per matrix. The tender lists must show the
detection limit of the analysis parameter in such a way that it is clear where the tenderer does not
comply with the quality of analysis required in the tender lists.
For parameters which do not satisfy the required detection limits, a schedule must be submitted
showing when the requisite detection limit will be achieved. The schedule must be drawn up using
the following form:
Form 3:
Sub-contract
Matrix
Methode
Parameter
(matrix 1)
(substance 1)
(substance 2)
(etc.)
(matrix 2)
(substance 1)
(substance 2)
(etc.)
Expected date for
achieving requisite
quality level
The schedule must cover all parameters for which the tenderer does not meet tender list
requirements.