Project against Money Laundering and Terrorist Financing in Serbia
MOLI Serbia
Belgrade,
11.4.2012.
CONTRACTING AUTHORITY’S CLARIFICATIONS
Project title: 2274/Project against Money Laundering and Terrorist Financing
in Serbia (MOLI Serbia)
Publication ref.: JP/2274 MOLI Serbia, 2011 AO 56 – Contract for supply for
complete solution for backup, disaster recovery, business intelligence and
data warehouse in Serbia
Tender no.: 2011 AO 56 bis (Lot 2) - Technical specification for procurement
of Complete Oracle’s Business Intelligence (BI) and Data Warehouse (DW)
solution, improvement of existing Alfresco Document and Case Management
System (DCMS) and Oracle’s Application Suite (TMIS) with software
licences, installation, implementation, documentation, training and
maintenance in warranty period
No
Question
1.
In the chapter 2.3 it is stated "the
essence is the replacement of the
existing
in-house developed data
warehouse
system
and
business
intelligence system (Oracle Discoverer)"
Questions: Could you please give us
more details about that solution including
the following:
 What RDBMS is used for DW?
 What is used for BI reports?
 Is this solution is integrated with
Alfresco and TMIS?
 And similar
It would be highly appreciated if you
could share with us general overview of
the existing solution.
Conseil de l’Europe
Answer
In the chapter 3. Current status and
subchapters:
3.1. General Project Description,
3.2. IT Unit and
3.3. IT Infrastructure
You
can
find
more
detailed
description of current system.
 RDBMS is Oracle 10g
 For BI reports is used Oracle
Discoverer
 Existing BI solution is part of
TMIS system.
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2.
Question: Do we have to prepare for
any migration activities meaning that we
should load data from existing DW
solution or we would start from scratch?
In the chapter 5.1. - Detailed
Functional Requirements you can find
detailed functional requirements, as
well as proposed project management
methodology.
It is expected that the Beneficiary will
have all history data from existing
Data Warehouse (DW) solution in new
DW solution after implementation.
The Tenderer should give detailed
description of proposed activities in
tender documentation.
3.
In the chapter 5.1.1 are partially defined
possible data sources for future DW.
Question: Could you first confirm if
those are all sources that can be
expected? Moreover can you provide to
us more detailed specification of each
source including:
 Exact type and structure of every
file based source
 Available interface for TMIS
 Available interface for Alfresco
 Expected frequency for every
source
 Expected data volume for every
source
In this respect, could you please provide
us with more detailed specification of
expected volume of the data? For
example what is current volume of
existing DW, TMIS and Alfresco?
It is to be expected that number of
data sources will increase in future,
so the Tenderer has to offer flexible
solution. For the scope of this Tender,
list of data sources is defined in the
chapter 5.1.1.
Due to nature of Beneficiary's
business processes and data security
requirements, existing more detailed
specifications of each source will be
given to the Tenderer selected in
tender process, and after signing
Non-Disclosure Agreement (NDA).
The Tenderer can estimate current
total data volume of existing DW,
TMSI and Alfresco to 30GB.
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4.
In the chapter 5.1.7.1. "Implementation of
indicators and transaction ranking rules"
is described. It is also stated "there are
six groups defined with 64 defined
criteria".
Questions: Is this ranking system
already implemented and implementer
had to integrate DW solution with the
system or implementer will have to
develop and implement ranking system
from the scratch?
If the first is the case will you please
provide us with more detailed
specification of the existing system?
If second is the case will you please
provide us with more detailed
specification of requirements that have to
be fulfilled with such a system?
For example does this system have to
rank certain transaction before it is
finished, "near real time", or after and
similar?
Chapter 5.1.7.2. explains this to certain
extent but it is, from our point of view,
contradictory. If ranking (scoring) is
"carried-out" in the so-called silent mode
which does not affect the users in their
work..." Why it should "start operating
after the APML's business hours"?
Ranking solution currently is not
automated. Current defined ranking
rules and requirements will be given
to the Tenderer selected in tender
process, and after signing NonDisclosure Agreement (NDA).
The purpose of ranking rules
implementation is enriching current
analysis process with new data
metrics and quality. It is not
necessary for proposed system to
have possibility to rank certain
transaction before it is finished.
Since transactions ranked are the
same ones received in reports from
commercial banks, Western Union,
National Bank of Serbia and capital
market, as described in 5.1.7.2., the
necessary condition for starting the
ranking process is completion of
reception of all above mentioned
transaction reports.
The Tenderer should give detailed
description of proposed transaction
ranking
solution
in
tender
documentation.
5.
In the chapter 5.1.7.3 is stated
"automatic matching is performed with
the relevant analytical and suspicions
cases".
Questions: Is this matching capability
already built in the Alfresco?
If it is already built in Alfresco, could you
please provide us with more detailed
specification of this feature?
If it is not already built in Alfresco, could
you please provide us with more detailed
specification of requirements that have to
be fulfilled with such system?
Especially we would appreciate more
detailed specification on how the lists of
suspicious and monitored persons are
formed and from which sources?
Matching
capability
should
be
implemented
in
offered
Data
Warehouse and Business Intelligence
solution.
More detailed specifications of
maintaining list of suspicious and
monitored persons will be given to
the Tenderer selected in tender
process, and after signing NonDisclosure Agreement (NDA).
The Tenderer should give detailed
description of proposed solution in
tender documentation.
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6.
7.
In the chapter 5.1.9.1 it is stated "In
practice, the user mainly has the need
for more complex workflows that include
two or more such steps..."
Complexity of workflows can vary widely
depending on actual need and
requirements.
Question: Could you please provide us
with actual examples of such workflows examples that are in the group of
ultimate complexity?
Workflow examples will be given to
the Tenderer selected in tender
process, and after signing NonDisclosure Agreement (NDA).
The
Tenderer
in
tender
documentation should give detailed
description of wizard for easy
configuring of complex workflows
based on existing experience and
knowledge.
Tool used to create visual presentation
and analysis of relations among
participants in financial and securities
transactions is mentioned several times
in the tender document
Questions: Could you please explain in
more details how this tool will be
integrated with DW and BI solution?
What are data structures that are
exported from DW to be used by I2?
How to export them? Through file,
service, direct interface over the DW
database or? Does I2 read from DW or
directly from sources? How is I2 currently
used (if it is used)? etc.
As stated in 5.1.9.2. , in order to have
I2 diagram in analytical case report,
Beneficiary's analyst currently need
to manually combine data from
several Oracle Discoverer reports and
other data sources, with manual data
extraction, matching and preparation.
This is time consuming and increase
possibility of human error, so offered
solution need to have feature of
automatic report creation for I2, as
well as for several other systems
(Automatic analysis of transactions
database, reports used for MS Word
templates etc.).
The Tenderer should give detailed
description of proposed solution in
tender documentation.
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CONTRACTING AUTHORITY’S CLARIFICATIONS
8.
9.
In the chapter 5.1.9.3. is presented what
are additional sources and what are
requirements for that.
Questions:
 What are data sets required from
Western Union
 What are data sets required from
SBRA
Could you please explain what and how
validation rules will be applied between
two entities? Who will be responsible for
data correction once validation rule fails?
Moreover, last chapter 5.1.9.3.3. states
"there is a need to receive other
structured data that APML should
receive from the..."
Could you please specify how many
other data sources are expected, except
for 5 source files already defined in
tender documentation. For those
additional sources please provide
detailed specification as it is requested
on 2.4 above.
Detailed description of data sets
formats from Western Union and
SBRA will be given to the Tenderer
selected in tender process, and after
signing Non-Disclosure Agreement
(NDA).
Existing data validation and transfer
procedure is that system is validating
reports before transfer.
Every report is kept in original form
after receiving.
As stated in 5.1.9.3.3. offered solution
should have easy configurable form
for reception of structured data, with
possibility to add/delete/modify form
fields and parameters.
Due to regulation and communication
changes and trends, it is to be
expected that number of data sources
will increase in future, so the
Tenderer has to offer flexible solution.
As stated in 5.1.9.3.3. offered solution
should have easy configurable form
for reception of structured data, with
possibility to add/delete/modify form
fields and parameters.
The Tenderer should give detailed
description
of
proposed
easy
configurable
form
in
tender
documentation
Tender file does not contain any
information about the expected
timeframe and budget limit for lot 2
specifically.
Question: Could you please share this
information with us?
Prices breakdown is defined in Annex
8 – Prices breakdown.
Paying terms and conditions are
defined in Annex 5 – Quantitative
acceptance and Quality control and
chapter 8.1.Project roadmap of this
Tender documentation.
According to tender procedure, it is
not possible to provide information
about the budget limit to Tenderers.
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CONTRACTING AUTHORITY’S CLARIFICATIONS
10.
Within the "Annex 3 – Support and
maintenance", Question 2, page 7, it is
stated: Technical support 9x5 by
telephone and email", while on page 9,
for lot 2 it is stated that "24x7x365 with
minimal resolution time" is required.
Question: Could you please clarify if the
technical support system for Lot 2 should
be a 9x5 or 24x7 basis?
On page 7, Question 2, Technical
support for system is requested
technical support 9x5 by telephone
and e-mail.
Annex 3 – Support and maintenance,
page 9 is for Lot 2 requested 24 x 7 x
365 with minimal resolution time
according to Severity level specified
in table on page 9.
Requested technical support for
complete solution for Lot 2 is 24 x 7 x
365 with minimal resolution time
according to Severity level specified
in table on page 9.
11.
According to A2274_MOLI_ITTechSpecs
_Annexes_March_2012; Annex 8 –
Prices Breakdown: "If Bidder comes from
Serbia payments will be in Serbian Dinar
– CSD based on average exchange rate
of National Bank of Serbia on the date of
proper invoice delivery".
Question: Who will be the contracting
authority once the contract is awarded:
APML (Ministry of Finance) or Council of
Europe?
a) In case the contracting authority
is Council of Europe can the
payments be in foreign currency
(EUR)?
b) If the contracting authority is
APML the payments are to be in
RSD. Can the average exchange
rate of NBS be defined on the day
of invoice issuance?
Contracting authority is Council of
Europe.
As stated in Annex 8 – Prices
breakdown, all prices has to be
expressed in EURO (€) at Delivery
Duty Paid (DDP) Belgrade in
accordance with INCOTERMS 2000,
excluding VAT.
If
Bidder
comes from Serbia
payments should be in Serbian Dinar
– based on average exchange rate of
National Bank of Serbia on the date of
proper invoice delivery.
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12.
Within chapter "2.3.3 Project
Implementation and expected results" it
is stated:
 Replacement of 50 (fifty) existing
Discoverer reports and
development of 10 (ten) new
reports done;
 10 new MS Word templates for
external reporting of APML
created in BI Publisher from BI
subject areas, based on APML
standard memorandum; BI
analyst can select desired
predefined attributes and create
MS Word template which will be
fulfilled with data through BI
Publisher;
Question: What is the complexity of the
reports? Can we see the examples of
existing reports?
 Reduced time needed for reports
creating at least by 50%;
Question: What is the current time for
creating reports?
 Reduced time needed for
generating complex reports at
least by 50%;
Question: Which reports are complex,
what is the level of complexity and what
is the current time for these reports?
Conseil de l’Europe
The Tenderer can assume that
majority of reports are average
complexity, with some number with
low complexity and some number of
complex reports.
Existing report examples will be given
to the Tenderer selected in tender
process, and after signing NonDisclosure Agreement (NDA).
Total time for report creating includes
also includes manual report setup
and execution, and vary from report
to report.
The Tenderer can assume average
time needed for both standard and
complex report creation with Oracle
Discoverer tool.
Since definition of report complexity
is subjective, exact Key Performance
Indicator (KPI) regarding time needed
for both standard and complex report
creation will be defined through
gathering and analyzing phase, as
described in 5.1.5.1.
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