BCTRA
Board of Directors Monthly Meeting
Date: May 29, 2013
Location:
Sunny Hill
Time: 5-7:00pm
Attendees: Sarah Rosenthal, Kellie Duckworth, Maya Alonso, Kylah Blair, Robin
Harris, Maria Dinney, Sheila Kennedy, Karissa Klassen
Absent: Jasmine Jagpal Balson
Minutes: Sarah Rosenthal
MINUTES
Approval of April’s minutes moved by Kellie, seconded by Sarah
.
Meeting called to order at 5:15pm.
1. Secretary Update
a. BCTRA Manual
i. Karissa & Sheila only ones who have replied so far
ii. ACTION: Kylah will send CTRA info to Sarah
iii. ACTION: Sarah will email all to ask for info again
2. CTRA Update
a. 2014 conference will be held in Banff
i. ACTION: Kylah will send Robin info for ATRA’s call for papers for the
conference to be broadcast
ii. ATRAbute journal opportunity for BCTRA members to submit
1. ACTION: Kylah will submit info to Robin to broadcast
3. Treasurer’s Report
a. Still waiting for a few cheques to clear before closing old HSBC account
b. Outstanding membership applicants waiting
c. Budget in good shape – approximately $112 000 total
d. Based on payments, membership numbers seem to be down about 100 members
4. Director of Education’s Report
a. Upcoming teleconferences: June – Jane Crawford?, AGM – Douglas Kripps?
i. Douglas Kripps available for Nov 19, 2013
b. Members will start to apply for grants soon
c. Diploma job description still a work in progress
5. Director of Membership’s Report
a. Maya almost finished processing renewed memberships
b. Some members whose membership has expired are having trouble re-applying
due to previous user names still in use
i. Degree holding re-applying members should send in cheque and will be
manually added by treasurer/membership director
ii. Diploma holding members must re-apply as supporting members
iii. ACTION: Maya & Robin to ask Craig if non-renewed members from
2013 can become dormant
iv. ACTION: Need to change bylaws to end membership drive after 2
months then all non-renewed members will be removed from the
database
v. Need to create an email to send to members once we have completed
renewal process for their membership
c. Membership appeal letter: applicant does not meet current criteria for
professional membership; board denies appeal
6. Director of Communications’ Report
a. Incorrect broadcast went out to all members stating their membership had
expired
i. Robin sent out another broadcast to correct the info
b. ACTION: Robin to get Craig to add diploma info under education section of
membership application
7. Director of Regulations’ Report
a. Maria connected with BCACA
i. Name changed to Leisure Practitioners Association of BC
ii. President connected with Maria re: their members being offered
opportunity to join BCTRA in future
b. Maria had an inquiry from a group of members if they are able to apply to have a
speaker come to a small group
i. ACTION: Maria will confirm that it is a possibility and they can apply
to BCTRA for funding approval
c. ACTION: Kylah to find out if CTRA has a regulation committee & pass info on
to Maria
8. Student Liaison Update
a. Student survey results: students asked for more info on what to expect when they
graduate & have more education days they can attend
b. Potential members complained of cost & not knowing benefits of membership
c. Planning for fall – possibly dessert evening featuring “what to expect when you
graduate” and “why to be a member”
d. ACTION: further discussion at June meeting
e. Lots of new student members!!!
9. Mission Statement Review – moved to June
a. ACTION: All board members MUST seek out feedback for mission statement
prior to June discussion
b. ACTION: Sarah to send mission statement info out again to all
10. AGM Planning Update
a. Site: some options available
i. ACTION: Robin to send info out to planning committee for decision
1. Inquire about Royal Columbia
ii. Lee Quesnel available but cost is $4000 plus expenses
1. Looking for another group to share costs
iii. Kellie suggested we get a shared calendar to plan AGM items
1. ACTION: Sarah will set up shared AGM google calendar
a. Fill in based on retreat minutes
11. CTRA Update
a. Other provinces having various responses to licensure pursuits
b. ACTION: Maria to work on drafting response letters to employers whose job
descriptions don’t meet BCTRA job description criteria
Meeting adjourned at 7:00pm.
Upcoming Meeting: Sarah to remind Robin she is hosting next meeting June 19 at Sunny Hill.