Elkhorn Valley View Middle School Boosters Minutes
Call Meeting to Order
Agenda & approval
previous meeting minutes
date, time, meeting place
Robin Heller
Angela Erland motioned to accept minutes and Sarah Lewis 2
the motion; carried and approved by all.
Submitted by Holly Schilmoeller
Elkhorn Valley View Middle School
Oct 8, 2013
12:00
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Agenda Topics
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Approval of Minutes From September Meeting
Approval of Financials
Financial Update
New Business
Old Business
Principal’s News
Teacher News
Committees
Financials
Review The Treasurer’s Report was presented by Linda Lembree. Sarah Lewis
motioned to approve, Angela Erland 2 the motion. Motion was carried and approved
by all.
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General Updates
Linda Lembree provided detailed Treasurer’s Report showing all income/expenses for
month of September.
New Business
Womenade Celebration on Giving Robin Heller spoke of upcoming (Nov. 6th)
Celebration of Giving Kick-Off. Letters will be going out to Principals and counselors of
Elkhorn public schools in October asking for them to identify those families who might be
needing help this holiday season.
Mr. Swanda’s Issues Mr. Swanda submitted a list of issues to Robin Heller to discuss at
meeting. Following is a list of his concerns.
1. There is still the need for a dog waste removal sign in the track area outside. There is
still large amount of dog waste on the field area where the kids have outdoor
gym classes and football practice. Robin Heller volunteered to speak to Mr.
Soupir to make a suggestion of “No Dogs Allowed” signs to be made and
installed around track area of school grounds. Motion was made to use $150
of Booster funds to cover this expense. Approved by all.
1. There is a need for a cover for the sand in long-jump area of track and field area kids
are playing in the sand. It was also brought up that homeless or wandering
cats and might be using sand area as a litter box and this would be unhealthy
for kids to use.
Popcorn Machine The popcorn machine broke down during use at concessions at the
last home volleyball game. Robin Heller will contact Kelly Sutter to see about having the
machine repaired. Depending on the cost we will decide whether we repair existing
machine or purchase a new one.
Evening Booster Meetings The topic of having evening meetings was again brought
up. It was discussed and was thought that a Survey Monkey should be created to try to
get a better idea of how many people would be interested in attending an evenin g PTO
Boosters meeting if there was one. The survey will be put on the schedule for April/May.
On-Line Directory Sarah Lewis brought up the thought of possibly doing an on-line
directory next year. Initially this had been discussed at EVVMS but the cost was thought
to be too high. Sarah knew of a company that could do this for around $300. She will
forward the name of this company on to Robin Heller to look into for a possibility for next
year.
Old Business
501c3 Update Linda Lembree reported that the forms for EVVMS’s 501c3 filing had
been mailed. Also our check of $900 had been cashed indicating receipt. Once the
501c3 office receives our filing they have 90 days to respond.
Hall of Fame Reception No one in attendance had attended the reception. No news
was reported.
Principal’s News
No news to report. Mr. Soupir was not present.
Teacher News
No news to report. No teachers were present.
Committee News
Apparel
Robin Heller
Box Tops
Linda Lembree
Concessions
Theresa Johnson
Directory
Theresa Johnson
Health Screening
No update.
No update.
Looking for a chair person for this committee.
Proofing is completed and directory is currently in production.
All volunteer slots have been filled for upcoming health screening
Theresa Johnson
Plant Fund Raiser
Need a chairperson
Teacher Appreciation Week (May)
Theresa Johnson
Teacher Conferences Fall/Spring
Lori Hock, Becky Bazata, Lori Gorton
Teacher Wednesday Treat Day
Heather Zeger
Volunteer Coordinator
Theresa Johnson
Website
Linda Lembree
No update.
No update.
Chairperson(s) have been found.
At time of meeting there were still a few volunteer slots needing to be
filled towards the end of the year.
No update.
No update.
Co-chairs have been found. First meeting is coming up next
Wednesday, October 16th @ noon at EVVMS with Mr. Soupir and
volunteers to try to decide on a date and theme.
8 Grade Celebration
Angela Erland, Sarah Lewis
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Adjourn
Next Meeting
Crystal Jeffreys 1 , Sarah Lewis 2 to motion and adjourned at 1:15.
November 12, 2013 12:00 PM EVVMS Conference Room
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