BCTRA
Board of Directors Monthly Meeting
Date: January 16, 2013
Location:
Jasmine’s
Time: 5:30-7:30pm
Attendees: Kellie Duckworth, Jasmine Jagpal Balson, Karissa Klassen, Robin Harris,
Sarah Rosenthal, Kylah Blair
Teleconference: none
Absent: Maria Dinney, Sheila Kennedy, Maya Alonso
Minutes: Sarah Rosenthal
MINUTES
Approval of December’s minutes moved by Jasmine, seconded by Kellie.
Meeting called to order at 5:53pm.
1. Secretary Update
- Updated board contact list now on shared drive
- Upcoming meetings sign up sheet will be posted on drive
- Liability insurance renewal in Feb
o It was agreed to renew the same coverage we had last year
o What does it cover? Concerns regarding liability with regards to
upcoming TR Month snowshoeing event
o ACTION ITEM: Sarah to renew with insurance company
2. President Update
- Jasmine went to HSA meeting & met with other professionals re: licensure
o Apparently government will not approve licensure for just one profession
o Who would BCTRA align with? Music therapy?
o Can we approach an existing college (PT, OT?) to join for licensure?
o ACTION ITEM: Maria to investigate the issue and report back findings
- CTRA Conference
o BCTRA will send a board member – Jasmine has asked Maya
- Contract for BCTRA Manual
o Jasmine asked Sarah to work on the project
o Sarah has tentatively agreed
o ACTION ITEM: Jasmine & Kellie to discuss budget for BCTRA manual
- 2013 Retreat
o Possible dates: March 23/24
o ACTION ITEM: Sarah to confirm retreat dates with members not in
attendance
o Possible locations: Hemlock Mountain, Harrison Hot Springs
o ACTION ITEM: Jasmine & Sarah to continue planning retreat
o Retreat will focus on evaluating plans created at last retreat
3. CTRA Update
- Upcoming conference in May 2013 in Montreal
-
BCTRA members are not proportionately involved in many of CTRA’s
activities/events
BCTRA should nominate for this year’s annual awards
Kylah asked CTRA about two tiered membership & advice for BCTRA
o TRAAC has two-tiered membership & is going for licensure
o Suggested to look at ATRA (US) to see how they operate
o CTRA isn’t ready to develop two tiered membership for now
o CTRA can’t get involved in BCTRA’s membership issues because too
many provinces are doing different things re: membership categories
o ACTION ITEM: Jasmine to email Rhonda Booth re: two tiered
membership issues
4. Treasurer Update
- We will change to VanCity for BCTRA banking in February
o Jasmine, Kellie & Sarah to meet at MetroTown VanCity location to set
up new account
o Signing authorities on new account to be Jasmine Jagpal Balson, Kellie
Duckworth & Sarah Rosenthal
o ACTION ITEM: Sarah & Jasmine to confirm date to meet at bank
Professional Development Grant
o ACTION ITEM: Kellie & Maria need to start conversations re:
professional development grants
- Internship Manual
o Task group has been created
o First meeting upcoming
5. Communications Update
- TR month social
o Pub Night Feb 28 - with door prizes if possible?
o ACTION ITEM: determine how much BCTRA can contribute for TR
pub night
o We need to have members RSVP to this event
o If we invite non-members to attend we need to have
marketing/advertising present at the night
 Non member students can attend
 ACTION ITEM: Robin to get “Top 10 Reasons” document from
Sheila to print it for event
o ACTION ITEM: Sarah to write broadcast re: TR month in general
 Include CTRA promo items for sale on website
 All directors send TR month info to Sarah to create one or two
broadcasts re: TR month
 ACTION ITEM: Sarah to bring board members’ name tags to
TR pub night
o Budget: BCTRA to cover fees of food
 Individuals to pay for own drinks
 BCTRA to provide $100 for door prizes
 ACTION ITEM: Kylah to ask CTRA for door prizes
- Website glitches
o Some broadcasts are not being delivered successfully & unsure why
o Robin working on creating manual for new website
6. Education Update – upcoming events
- End of January – trauma topic
- Feb 28 – Osteofit
- March – Compassion Fatigue
- April 15 - Norma Stumbo Workshop @ UBC Robson Room downtown, $75 per
person including food
o Possible discounted student rate?
o $100 for students for workshop & new membership? With limited
number of spot available for students?
o Incentive for new membership?
o ACTION ITEM: education committee to discuss potentially offering
benefit for students signing up for workshops & bring ideas back to
BCTRA board
7. Student Update
- Student event – professional night @ Douglas College?
o Douglas College not interested in working together
o Douglas College faculty want to be involved/kept up to date of BCTRA
student event plans
o In response to AGM feedback, BCTRA is trying to involve students
o ACTION ITEM: Karissa to connect with faculty & emphasize BCTRA’s
goal is to reach out to students & ask faculty for ideas of what other
types of events we could offer & what time of year
o ACTION ITEM: Jasmine to clarify our intentions with Douglas faculty
& Karissa to follow up
o ACTION ITEM: look at mentorship for CTRA exam for all BCTRA
members
o Ideas how to get students more involved:
 Student action/volunteers – bring something to the association
 Student membership incentive, contest?
 “Evening with the Board” in Fall
 ACTION ITEM: Karissa to conduct survey of students
8. Membership Update
- No update provided
- When members renew with BCTRA, we should ask them to update their info in
database with CTRA
- ACTION ITEM: Kylah to clarify if CTRA’s database is a CTRS database
- ACTION ITEM: explore incentives to new members @ renewal time
9. Regulation Update
- No update provided
10. Job Description Task Force
- Upcoming broadcast to let membership know what task force is working on
- Based on standards of practice adopted by BCTRA
- Concern re: job description of a role which does not have any pertaining
certificate or diploma with matching title “Recreation Assistant”
- Committee is looking at other allied health to see what is going on in other fields
- Potentially survey members` input this fall
- Last steering committee report completed 2007 or 08
-
o Look in to updating & creating new report
ACTION ITEM: research layout of strategic plans
Next meeting Feb 12, 2013 5:00pm hosted by Kellie at Sunny Hill.
Meeting adjourned at 7:50pm.