TERMS OF REFERENCE
FOR INDIVIDUAL CONTRACTORS
CODE 04
POST TITLE:
Consultant:
AGENCY/PROJECT NAME:
COUNTRY OF ASSIGNMENT:
CATEGORY
Knowledge Management Consultants
Short-Term Consultant (Individual Contractors)
UNDP Kenya / Amkeni Wakenya Facility
KENYA
1. GENERAL BACKGROUND
Reference is made to UNDP Amkeni Wakenya – CSDG Facility.
a) Background
Amkeni Wakenya is a UNDP led facility set up to promote democratic governance in Kenya. The
name “Amkeni Wakenya” is inspired by the second stanza of the National Anthem that calls upon all
Kenyans to arise and actively participate in nation building. Amkeni Wakenya was established in
July 2008, then known as the “Civil Society Democratic Governance Facility (CSDGF)” and works
through Civil Society Organizations in the areas of democracy, human rights, governance reforms,
and the integration of a rights based approach in social and economic reforms in Kenya.
Participating development partners include the Royal Netherlands Embassy (RNE), the Embassy of
Sweden Embassy of Norway, the European Union, Embassy of Japan and the United Nations
Development Programme (UNDP). At the time of inception Amkeni Wakenya operated on the basis
of three pillars, namely grant making, capacity building and learning & knowledge management;
however these pillars have now been modified and are known as programme delivery
methodologies.
b) National Context
Amkeni Wakenya’s Strategic Plan 2011 – 2015 has prioritized capacity development for civil society
organizations, with the aim of enabling these organizations realize their mandates effectively and
efficiently. This is borne from the fact that an empowered civil society is more able to engage
effectively with government, the citizenry and other stakeholders in line with their respective
mandates.
Since Amkeni’s inception, the facility has processed and disbursed grants to over 200 CSOs. Prior to
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disbursement of grants, capacity assessments have been carried out to establish gaps and strengths
in capacities of recipient CSOs. Weak capacity in knowledge management (KM) has been identified
as one of the key gaps faced by the CSOs. This manifests itself in low levels of awareness on the
subject, the absence of viable KM policies, limited or inadequate KM infrastructure (facilities, tools
and equipment) as well as low prioritization of KM budget at the institutional level.
Support for CSOs to acquire and maintain capacity in KM is more evident now, as organizations
world over strive to make use of existing knowledge or create new knowledge for innovation,
growth and institutional strengthening. The proliferation of ICTs make it possible for small and rural
organizations to catch up with their urban counterparts in this field as they leverage traditional
forms of knowledge that are abundant in their respective contexts against the availability of modern
ways of storing and disseminating the same. Ability of CSOs to make use of (functionalize) existing
information as knowledge with utility for their own purposes is also low, given for instance, limited
evidence-based advocacy currently pursued by CSOs in the governance sector.
AMKENI WAKENYA is seeking Knowledge Management Experts to carry out a range of capacity
building interventions with a view to addressing gaps relating to KM as explained hereinabove.
2. OBJECTIVES OF THE ASSIGNMENT
2.0 Objectives

To enhance knowledge management capacities of Amkeni grantees with regard to acquisition,
storage, dissemination and functionalization of knowledge using traditional and modern ICTs .
2.1 Areas of Intervention

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Undertake capacity assessments
Facilitate capacity building activities (e.g. training workshops, moderating seminar sessions, onsite tailor-made training activities, mentorship)
Evaluate capacity interventions (immediate and medium term impacts)
Document capacity building processes
Draft training materials and model policies
2.2 The Task
AMKENI WAKENYA is seeking consultants to provide a range of capacity development activities and
processes on KM for partner CSOs. The consultants will work under the guidance of the Capacity
Building Specialist and will be required to work with designated officers within Amkeni Wakenya’s
Programme Management Unit (PMU).
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3. SCOPE OF WORK AND RESPONSIBILITIES
The scope of work for this ToR shall include but not be limited to:
I.
II.
III.
IV.
V.
VI.
VII.
VIII.
IX.
X.
Participate in periodic or on-demand review of Amkeni Wakenya’s capacity assessment
tools.
Administer capacity assessment tools on CSOs (conduct interviews, review CSO
documents, visit partner offices and record observations)
Analyse data, compile and produce capacity assessment reports
Draft concept papers for capacity building interventions that respond to the KM capacity
gaps highlighted by the capacity assessments when called upon to do so
Facilitate capacity building interventions under guidance of the Capacity Building
Specialist
Administer evaluation tools with respect to capacity building interventions and analyse
the findings of those evaluations
Compile and submit reports on capacity interventions
Participate in reviews of capacity building interventions
Draft training/capacity development materials and model policies on KM
The Assignment will at times entail travel outside Nairobi at short notice
The assignment is proposed to be undertaken in the following steps:
3.1. Mobilization and Planning. This will include: (i) getting consensus on the objectives
of the assignment between the Consultant and Amkeni Wakenya (ii) planning for the
assignment and agreement on the process and deliverables; (iii) design and review of the
assignment tools/questionnaire (iv) agreement on the final work plan, interviewees and
timeframe. Some of these tasks will be undertaken at short notice and with abrupt deadlines.
3.2. Document Review. Undertake in-depth review of literature pertinent to tasks at hand
(e.g. review of CSO project documents when undertaking capacity assessments etc.)
3.3 Consultations. Participate in planning meetings for capacity assessments, interventions
and evaluations.
3.4 Report Writing. Drafting quality reports and training materials pertinent to assigned
tasks.
4. DELIVERABLES
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The Consultants shall deliver capacity assessment reports and capacity intervention reports
(for capacity building activities they have facilitated).
Submission of concept papers containing designs of capacity building interventions
Successful delivery of capacity interventions using participatory methods; e.g. conducting a
participatory training workshop, providing training materials.
Submission of quality reports documenting the interventions.
Submission of quality evaluation tools and reports
Submission of quality draft training materials
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4.1 Timeline The contract period will run up to 6th December 2014
5. QUALIFICATIONS, SKILLS & EXPERIENCE
The Consultants selected will have the following expertise:
 Minimum - Masters University Degree in Information Sciences or equivalent
 S/he should have between 5 – 9 years’ experience of capacity development interventions
targeting civil society organizations in Kenya or in East African Region, with due regard to
knowledge management i.e. capacity assessment, training, advisory and policy development
 Good knowledge of civil society organizations in the democratic governance sector in Kenya
or East Africa
 Excellent facilitation and training skills
 Excellent report writing skills
 Experience in undertaking similar assignments in Kenya
 Ability to work independently with minimal supervision
6. FEE
The Consultants will be recruited and paid in accordance with UNDP terms and conditions of
remuneration for individual contractors. Payments will, however, be based on consultancy days for
specific tasks undertaken by the consultants as per agreed work plan with Amkeni Wakenya’s Capacity
Building Specialist.
7. APPLICATION PROCEDURE.
Interested and qualified candidates should submit their applications with the subject clearly marked as
follows: Amkeni Wakenya - Knowledge Management Consultants
Please complete a current P11 form, CVs (3 pages Maximum per CV) containing a comprehensive profile
of similar or comparable consultancies and referees to: consultants.ken@undp.org to reach us on or before
11th October 2013.
8. PROVISION OF MONITORING AND PROGRESS CONTROLS
Management arrangements
The Consultants shall be reporting to the Capacity Building Specialist in Amkeni Wakenya Facility.
9. DURATION OF ASSIGNMENT, DUTY STATION AND EXPECTED PLACES OF TRAVEL
Timeline
The Consultants will be contracted up to December 6th 2014 as indicated in 4.1 above. Some travel outsidede
Nairobi might be required during the duration of the assignment.
10. REVIEW TIME REQUIRE
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No review time will be required. This will be undertaken on a continuous basis.
11. CONSULTANT PRESENCE REQUIRED ON DUTY STATION/UNDP PREMISES
Consultants will work from Amkeni Wakenya or any other location as may be called upon
NONE
PARTIAL
INTERMITTENT
FULL TIME
x
11.) PAYMENT TERMS
Payment upon submission of fee note upon successful rendering of services.
Please indicate any special payment terms for the contract.
x
Hourly
Currency:
Amount:
Daily
Currency:
Amount:
Weekly
Currency:
Amount:
Monthly
Currency:
Amount:
Output based payments
(Please also specify the payment terms)
Currency:
Amount:
KES.
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