TERMS OF REFERENCE
FOR INDIVIDUAL CONTRACTORS
CODE 03
POST TITLE:
Consultant:
AGENCY/PROJECT NAME:
COUNTRY OF ASSIGNMENT:
CATEGORY
Media and Communications Consultant ( Including
Illustrationists )
Short-Term Consultant (Individual Contractors)
UNDP Kenya / Amkeni Wakenya Facility
KENYA
1. GENERAL BACKGROUND
Reference is made to UNDP AmkeniWakenya – CSDG Facility.
a) Background
AmkeniWakenya is a UNDP led facility set up to promote democratic governance in Kenya. The
name “AmkeniWakenya” is inspired by the second stanza of the National Anthem that calls upon all
Kenyans to arise and actively participate in nation building. AmkeniWakenya was established in July
2008, then known as the “Civil Society Democratic Governance Facility (CSDGF)” and works through
Civil Society Organizations in the areas of democracy, human rights, governance reforms, and the
integration of a rights based approach in social and economic reforms in Kenya.
Participating development partners include the Royal Netherlands Embassy (RNE), the Embassy of
Sweden Embassy of Norway, the European Union, Embassy of Japan and the United Nations
Development Programme (UNDP). At the time of inception AmkeniWakenya operated on the basis
of three pillars, namely grant making, capacity building and learning & knowledge management;
however these pillars have now been modified and are known as programme delivery
methodologies.
b) National Context
AmkeniWakenya’s Strategic Plan 2011 – 2015 has prioritized capacity development for civil society
organizations, with the aim of enabling these organizations realize their mandates effectively and
efficiently. This is borne from the fact that an empowered civil society is more able to engage
effectively with government, the citizenry and other stakeholders in line with their respective
mandates.
Since Amkeni’s inception, the facility has processed and disbursed grants to over 200 CSOs. Prior to
disbursement of grants, capacity assessments have been carried out to establish gaps and strengths
in capacities of recipient CSOs. Weak capacity in media engagement and communications was
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identified a critical gap which has in great way impaired the ability of CSOs to advocate and conduct
civic education using variety of media. Similarly, the understanding of media practitioners on
development communication is limited as evidenced by the paucity of good stories carried on
topical governance and development issues. The proliferation of media outlets and channels
therefore places a great demand for capacity building in this area
Amkeni has in the last three years grown the range of knowledge products and information
education and communication (IEC) materials developed as part of its programmes (e.g.
documentaries, booklets, newsletters, website etc). While various stakeholders have expressed
satisfaction with the quality of the said products and materials, there is need for continuous
improvement to ensure relevance and usefulness of the content and format of the said products and
materials. For this reason, it is necessary to engage external expertise to calibrate and provide
technical guidance on quality issues relating to production of the said materials. In addition, it is also
necessary to improve on the format of the knowledge products and IEC materials with illustrations
for ease of reading.
AMKENI WAKENYA is seeking Media and Communication Consultants to carry out a range of
capacity building interventions with a view to addressing gaps relating to CSO- media engagement
and enhancement of the quality of Amkeni’s knowledge products and IEC materials as explained
hereinabove.
2. OBJECTIVES OF THE ASSIGNMENT
2.0 Objectives

To enhance knowledge management capacities of Amkeni and its grantees with regard to
engagement with the media, development communication and in the production of quality,
relevant and appropriate knowledge products and IEC materials.
2.1 Areas of Intervention
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Undertake training needs assessments
Facilitate capacity building activities (e.g. training workshops, moderating seminar sessions, onsite tailor-made training activities, mentorship)
Evaluate capacity interventions (immediate and medium term impacts)
Document capacity building processes
Draft training manuals on Communication including developing templates on communication
strategies, media releases among other.

 For the illustrationists, develop artistic illustrations for knowledge products and IEC materials
2.2 The Task
AMKENI WAKENYA is seeking consultants to provide a range of capacity development activities and
processes on KM for partner CSOs. The consultants will work under the guidance of the Capacity
Building Specialist in close consultation with the IEC and Media Officer at Amkeni and will be
required to work with designated officers within Amkeni Wakenya’s Programme Management Unit
(PMU).
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3. SCOPE OF WORK AND RESPONSIBILITIES
The scope of work for this ToR shall include but not be limited to:
I.
II.
III.
IV.
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VII.
VIII.
IX.
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XI.
XII.
Administer training needs assessment tools on target groups prior to capacity building
activities
Analyse data, compile and produce training needs assessment reports
Draft concept papers for capacity building interventions that respond to the media and
communication capacity gaps highlighted by the training needs assessments when called
upon to do so; the illustrationist will be required to draft concept papers explaining how
s/he would translate IEC ideas into creative works
Facilitate capacity building interventions under guidance of the Capacity Building
Specialist
Administer evaluation tools with respect to capacity building interventions and analyse
the findings of those evaluations
Compile and submit reports on capacity interventions
Participate in reviews of capacity building interventions
Draft communincation training materials and model policies on media engagement and
communication
In Consultation with the Information , Education and Communication Officer, develop
Communication and Media Guidelines for use by CSO
Provide advisories on technical aspects of production of Amkeni’s knowledge products
and IEC materials e.g. editing, typesetting, pre-tests
For illustrationists, develop appropriate and quality illustrations for knowledge products
and IEC materials
The Assignment will at times entail travel outside Nairobi at short notice
The assignment is proposed to be undertaken in the following steps:
3.1. Mobilization and Planning. This will include: (i) getting consensus on the objectives
of the assignment between the Consultant and Amkeni Wakenya (ii) planning for the
assignment and agreement on the process and deliverables; (iii) design and review of the
assignment tools/questionnaire (iv) agreement on the final work plan, interviewees and
timeframe. Some of these tasks will be undertaken at short notice and with abrupt deadlines.
3.2. Document Review. Undertake in-depth review of literature pertinent to tasks at hand
(e.g. review of CSO project documents when undertaking capacity assessments etc.)
3.3 Consultations. Participate in planning meetings for capacity assessments, interventions
and evaluations.
3.4 Report Writing. Drafting quality reports and training materials pertinent to assigned
tasks.
4. DELIVERABLES
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The Consultants shall deliver capacity assessment reports and capacity intervention reports
(for capacity building activities they have facilitated).
Submission of concept papers containing designs of capacity building interventions
Successful delivery of capacity interventions using participatory methods; e.g. conducting a
participatory training workshop, providing training materials.
Submission of quality reports documenting the interventions.
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Submission of quality evaluation tools and reports
Submission of quality draft training materials
Development of a communication and media engagement guide for CSOs
4.1 Timeline The contract period will run up to 6th December 2014
5. QUALIFICATIONS, SKILLS & EXPERIENCE
The Consultants selected will have the following expertise:
 Minimum - Masters University Degree in Journaolism , Media and Communication or
equivalent; for the illustrationists, a Bachelors Degree in Fine Arts or equivalent
 S/he should have between 10– 19 years’ experience of capacity development interventions
targeting civil society organizations in Kenya or in East African Region, with due regard to
development communication consultancy and media training; for the illustrationist, at least
10 years of production of illustrations and creative works for governance and/or
development organizations in Kenya with an impressive portfolio of works
 Good knowledge of civil society organizations in the democratic governance sector in Kenya
or East Africa
 Excellent facilitation and training skills
 Excellent report writing skills
 Experience in undertaking similar assignments in Kenya
 Ability to work independently with minimal supervision
6. FEE
The Consultants will be recruited and paid in accordance with UNDP terms and conditions of
remuneration for individual contractors. Payments will, however, be based on consultancy days for
specific tasks undertaken by the consultants as per agreed work plan with Amkeni Wakenya’s Capacity
Building Specialist.
7. APPLICATION PROCEDURE.
Interested and qualified candidates should submit their applications with the subject clearly marked as
follows: Amkeni Wakenya- Knowledge Management Consultants
Please complete a current P11 form, CVs (3 pages Maximum per CV) containing a comprehensive profile
of similar or comparable consultancies and referees to: consultants.ken@undp.org to reach us on or before
11th October 2013.
8. PROVISION OF MONITORING AND PROGRESS CONTROLS
Management arrangements
The Consultants shall be reporting to the Capacity Building Specialist in Amkeni Wakenya Facility.
9. DURATION OF ASSIGNMENT, DUTY STATION AND EXPECTED PLACES OF TRAVEL
Timeline
The Consultants will be contracted up to December 6th 2014 as indicated in 4.1 above. Some travel outsidede
Nairobi might be required during the duration of the assignment.
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10. REVIEW TIME REQUIRE
No review time will be required. This will be undertaken on a continuous basis.
11. CONSULTANT PRESENCE REQUIRED ON DUTY STATION/UNDP PREMISES
Consultants will work from AmkeniWakenya or any other location as may be called upon
NONEPARTIAL INTERMITTENT
FULL TIME
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11.) PAYMENT TERMS
Payment upon submission of fee note upon successful rendering of services.
Please indicate any special payment terms for the contract.
x
Hourly
Currency:
Amount:
Daily
Currency:
Amount:
Weekly
Currency:
Amount:
Monthly
Currency:
Amount:
Output based payments
(Please also specify the payment terms)
Currency:
Amount:
KES.
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