TERMS OF REFERENCE
FOR INDIVIDUAL CONTRACTORS
CODE 08
CATEGORY
POST TITLE:
Consultant:
Data Analysis Consultants
Short-Term Consultant (Individual Contractors)
AGENCY/PROJECT NAME:
COUNTRY OF ASSIGNMENT:
UNDP Kenya / Amkeni Wakenya Facility
KENYA
1. GENERAL BACKGROUND
Reference is made to UNDP Amkeni Wakenya – CSDG Facility.
a) Background
Amkeni Wakenya is a UNDP led facility set up to promote democratic governance in Kenya. The name
“Amkeni Wakenya” is inspired by the second stanza of the National Anthem that calls upon all Kenyans
to arise and actively participate in nation building. Amkeni Wakenya was established in July 2008, then
known as the “Civil Society Democratic Governance Facility (CSDGF)” and works through Civil Society
Organizations in the areas of democracy, human rights, governance reforms, and the integration of a
rights based approach in social and economic reforms in Kenya.
Participating development partners include the Royal Netherlands Embassy (RNE), the Embassy of
Sweden Embassy of Norway, the European Union, Embassy of Japan and the United Nations
Development Programme (UNDP). At the time of inception Amkeni Wakenya operated on the basis of
three pillars, namely grant making, capacity building and learning & knowledge management; however
these pillars have now been modified and are known as programme delivery methodologies.
b) National Context
Amkeni Wakenya’s Strategic Plan 2011 – 2015 has prioritized capacity development for civil society
organizations, with the aim of enabling these organizations realize their mandates effectively and
efficiently. This is borne from the fact that an empowered civil society is more able to engage
effectively with government, the citizenry and other stakeholders in line with their respective
mandates.
Since Amkeni’s inception, the facility has processed and disbursed grants to over 200 CSOs. To ensure
effective management of project portfolios Amkeni has developed a monitoring and evaluation
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framework which specifies the data collection and analysis needs of the organization. Such data needs
include:
 Training needs for target groups of capacity development programme
 Quantitative results achieved by partners undertaking awareness programmes
 Qualitative impacts generated from activities, outputs and outcomes of projects
 Periodic analyses of results according to Amkeni’s thematic priorities
After implementing the M&E framework for one year, the need for high quality and timely analysis of
data (both quantitative and qualitative) has become evident, due to the multi-layered levels of
collection and analysis- at project (CSO partner)levels, thematic (Outcome) levels and (Amkeni)
programme level. The regularity of analyses (quarterly, semi-annually and annually) and reporting
obligations (to CSO partners, UNDP and development partners) have imposed extra requirements for
quality data analysis which Amkeni cannot currently meet adequately due to staff capacity and absence
of appropriate software to undertake the same.
Amkeni is aggressively pursuing a knowledge management strategy which aims at enhancing the
facility’s ability to generate, harness, store and document knowledge. This strategy can only succeed if
supported by the conversion of data into utilizable information. High quality data analysis and
reporting is part of functionalization of such data into useful knowledge.
AMKENI WAKENYA is therefore seeking Data Analysis Consultant to carry out a data analysis in
support of Amkeni’s knowledge management and monitoring and evaluation strategies as explained
hereinabove.
2. OBJECTIVES OF THE ASSIGNMENT
2.0 Objectives

To enhance Amkeni’s capacity in data analysis and management in support of the facility’s
knowledge management and monitoring & evaluation strategies.
2.1 Areas of Intervention
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Advice on design and administration of data tools
Data analysis using quantitative and qualitative methods
Production of quality data reports
Presentation of data reports in variety of formats
Advice on data analysis and management for Amkeni’s PMU
Advice on training needs for Amkeni partners on data analysis and management
2.2 The Task
AMKENI WAKENYA is seeking consultants to provide a range of data analysis solutions to Amkeni and
its partner CSOs. The consultants will work under the guidance of the Capacity Building Specialist and
will be required to work with designated officers within Amkeni Wakenya’s Programme Management
Unit (PMU).
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3. SCOPE OF WORK AND RESPONSIBILITIES
The scope of work for this ToR shall include but not be limited to:
I.
II.
III.
IV.
V.
VI.
Advice and provide technical support on design and administration of data collection tools
Undertake data analysis using appropriate quantitative and qualitative methods as may be
required from time to time
Produce and submit data reports using appropriate formats as may be required from time to
time
Make presentations on data reports as may be required from time to time
Provide quality advice and technical support on how Amkeni and CSO partners can identify
and address their respective data needs in support of their respective knowledge
management and monitoring and evaluation strategies
The Assignment will at times entail travel outside Nairobi at short notice
The assignment is proposed to be undertaken in the following steps:
3.1. Mobilization and Planning. This will include: (i) getting consensus on the objectives of
the assignment between the Consultant and Amkeni Wakenya (ii) planning for the assignment
and agreement on the process and deliverables; (iii) design and review of the assignment tools
and protocols (iv) agreement on the final work plan, resources and timeframe. Some of these
tasks will be undertaken at short notice and with abrupt deadlines.
3.2. Document Review. Undertake in-depth review of literature pertinent to tasks at hand
(e.g. review of CSO project documents, records and data sheets etc.)
3.3 Consultations. Participate in planning meetings for data collection & analysis, knowledge
management and monitoring and evaluations sessions.
3.4 Report Writing. Drafting and production of quality reports and other materials pertinent to
assigned tasks.
4. DELIVERABLES
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The Consultants shall deliver quality data collection tools and administration protocols.
Submission of data analysis plans
Submission of data reports in appropriate formats
Submission of quality advisory notes on areas of technical assistance sought.
4.1 Timeline The contract period will run up to 6th December 2014
5. QUALIFICATIONS, SKILLS & EXPERIENCE
The Consultants selected will have the following expertise:
 Minimum - Masters University Degree in Social Sciences or equivalent
 S/he should have minimum of 4 years’ experience of data analysis using quantitative and
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qualitative methods within an NGO context
Good experience with variety of quantitative and qualitative data analysis softwares e.g. SPSS,
Max-QDA etc
Good understanding of monitoring and evaluation frameworks
Excellent report writing skills
Experience in undertaking similar assignments in Kenya
Ability to work independently with minimal supervision
6. FEE
The Consultants will be recruited and paid in accordance with UNDP terms and conditions of remuneration
for individual contractors. Payments will, however, be based on consultancy days for specific tasks
undertaken by the consultants as per agreed work plan with Amkeni Wakenya’s Capacity Building Specialist.
7. APPLICATION PROCEDURE.
Interested and qualified candidates should submit their applications with the subject clearly marked as
follows: Amkeni Wakenya- Knowledge Management Consultants
Please complete a current P11 form, CVs (3 pages Maximum per CV) containing a comprehensive profile of
similar or comparable consultancies and referees to: consultants.ken@undp.org to reach us on or before
11th October 2013.
8. PROVISION OF MONITORING AND PROGRESS CONTROLS
Management arrangements
The Consultants shall be reporting to the Capacity Building Specialist in Amkeni Wakenya Facility.
9. DURATION OF ASSIGNMENT, DUTY STATION AND EXPECTED PLACES OF TRAVEL
Timeline
The Consultants will be contracted up to December 6th 2014 as indicated in 4.1 above. Some travel outsidede
Nairobi might be required during the duration of the assignment.
10. REVIEW TIME REQUIRE
No review time will be required. This will be undertaken on a continuous basis.
11. CONSULTANT PRESENCE REQUIRED ON DUTY STATION/UNDP PREMISES
Consultants will work from Amkeni Wakenya or any other location as may be called upon
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NONEPARTIAL INTERMITTENT
FULL TIME
x
11.) PAYMENT TERMS
Payment upon submission of fee note upon successful rendering of services.
Please indicate any special payment terms for the contract.
x
Hourly
Currency:
Amount:
Daily
Currency:
Amount:
Weekly
Currency:
Amount:
Monthly
Currency:
Amount:
Output based payments
(Please also specify the payment terms)
Currency:
Amount:
KES.
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