FAQ
General :
What is e-Procurement?
Electronic procurement (e‐procurement) is use of electronic tools and systems to increase
efficiency and reduce costs during each stage of the purchasing process. It is the purchasing
of goods and services using the internet. It:
 Covers full life cycle of purchasing (from indent to receipt of goods)
 Connects buyers and suppliers through electronic exchange of Tenders, contracts,
POs, invoices etc
What is e-Tendering?
Electronic Tendering is carrying out the traditional tendering process in an electronic form,
using the internet. E-tendering is the procurement process simply conducted online, i.e.
supplier registration/ creation, issuance, tender download, submission of bid, receipt &
opening of tenders.
What is e-Tendering portal?
An e-Tendering Portal is a Web based application which offer services for e-tendering.
NPCIL officials / suppliers can access this portal either through a link provided at NPCIL’s
official web site or directly through URL https://npcil.etender.in, for floating of e-tender or to
participate in online bidding process.
Basic Requirements:
What are the basic requirements for using e-Tendering portal?
Software :
i.
Operating System
 Window 7 Ultimate
 Window 7 Professional
 Window 7 Enterprises
 Window XP (Service Pack 3 and Above)
ii.
Mozilla Firefox and Google Chrome
iii.
Java 7 Update 67 (Updated 32 bit Java version & above)
iv.
Installation of Digital Certificate setup (NxtCryptoSetup.msi)
v.
E-token Utility
Hardware :
i.
Minimum 1 GB RAM
ii.
At least 80 GB hard disk
iii.
Processor i3 or equivalent
An internet connection with minimum 512 Kbps speed
Digital certificate (Signing and Encryption both)
Login Id and password
What JAVA settings have to be done in the computer for using e-Tendering
portal?

Scroll down to medium by clicking on Control Panel->Right click on Java->select
Open->Click on Security tab->Scroll down to medium
NxtCrypto setup

Installed Nxtcrypto utility from NPCIL Website
Add URL: npcil.etenders.in-> System Requirement-> Download DC setup
And then installed.
Portal Enrollment:
How can I enroll myself on e-Procurement portal?
It is one time process of filling a registration form by the vendor which may be accessed by
clicking upon "Portal enrollment for New Bidders" link available on e-Tendering Portal to
obtain their login ID & Password. This login ID & Password can be activated after
completing the system authentication through their email.
After activation kindly upload the relevant documents in support of your enrollment and map
your digital certificate. Please refer "Instructions to bidders" available under download of this
website for further clarity.
This login ID & Password can be used to participate in online bidding process.
If I am enrolled on e-Procurement portal, how long is it valid?
Your enrollment is valid for a lifetime or as decided by NPCIL. You may access eProcurement portal only if you are not debarred/blacklisted by Tendering Authority.
What charges are to be paid for enrolment/support?
THERE ARE NO CHARGES FOR SUPPORT OR ENROLMENT FOR THE NPCIL eTENDERING PORTAL.
I have enrolled my company on e-Procurement portal. Why I have not
received any confirmation mail?
As you complete your enrollment, system generates a confirmation mail to your registered
email id. So if you have entered wrong email id you may not receive the registration
confirmation mail. Kindly Contact Help Desk for Assistance.
Digital Signature:
What is digital certificate? Why it is required?
A digital signature is an electronic signature that can be used to authenticate the identity of
the sender of a message or the signer of a document, and to ensure that the original content of
the message or document that has been sent is unchanged. Digital signatures are easily
transportable, cannot be imitated by someone else, and can be automatically time-stamped. A
digital signature can be used with any kind of message, whether it is encrypted or plaintext.
As per Indian IT Act, 2000 use of valid digital certificate is mandatory for any e-Tendering
portal.
Major objectives for using digital certificate are as mentioned below:Authentication- Digital signatures are used to authenticate the source of messages. The
ownership of a digital signature key is bound to a specific user and thus a valid signature
shows that the message was sent by that user.
Integrity - In many scenarios, the sender and receiver of a message need assurance that the
message has not been altered during transmission. Digital Signatures provide this feature by
using cryptographic message digest functions
Non Repudiation – Digital signatures ensure that the sender who has signed the information
cannot at a later time deny having signed it.
To know more about digital certificate please visit www.cca.gov.in
What is the legal Validity of Digital Signatures?
The Indian Information Technology Act 2000 (http://www.mit.gov.in/content/informationtechnology-act) came into effect from October 17, 2000. One of the primary objectives of the
Information Technology Act of 2000 was to promote the use of Digital Signatures for
authentication in e-commerce & e-Governance. Towards facilitating this, the office of
Controller of Certifying Authorities (CCA) (www.cca.gov.in) was set up in 2000. The CCA
licenses Certifying Authorities (CAs) to issue Digital Signature Certificates (DSC) under the
IT Act 2000. The standards and practices to be followed were defined in the Rules and
Regulations under the Act and the Guidelines that are issued by CCA from time to time. The
Root Certifying Authority of India (RCAI) was set up by the CCA to serve as the root of trust
in the hierarchical Public Key Infrastructure (PKI) model that has been set up in the country.
The RCAI with its self-signed Root Certificate issues Public Key Certificates to the licensed
CAs and these licensed CAs in turn issue DSCs to end users.
Section 5 of the Act gives legal recognition to digital signatures based on asymmetric
cryptosystems. The digital signatures are now accepted at par with the handwritten signatures
and the electronic documents that have been digitally signed are treated at par with the paper
based documents.
An Amendment to IT Act in 2008 has introduced the term electronic signatures. The
implication of this Amendment is that it has helped to broaden the scope of the IT Act to
include other techniques for signing electronic records as and when technology becomes
available.
How do I get a valid digital certificate?
You can get a valid digital certificate from any of the certifying authorities being authorized
by government of India. Below is the list of CAs

e-MudhraCA - www.e-Mudhra.com

TCS - www.tcs-ca.tcs.co.in

Safescrypt - www.safescrypt.com

NIC - www.nic.in (Only for Government Organisations)

IDBRT - www.idrbtca.org.in

iCertCA - www.icert.gov.in

GNFC - www.ncodesolutions.com

MTNL - www.mtnltrustline.com
What is e-token/USB token?
e-Token is a hardware mechanism used for password authentication via using identity
management technique and provides hacking problem solution to the user. It looks similar to
pen drive and fixes in the USB port of the computer.
Security:
Is e-Tendering portal is secured?

Secured login: Unlike traditional website, e-Tendering portal requires login id,
password and valid digital certificate. Password is also stored in encrypted manner so
that it cannot be viewed by even system or database administrator.

Process Validation: The Solution has been so architected that a user (Department
Officers / Bidders) cannot view the commercial bid of any Bidder till the date & time
specified for the opening of the commercial bid is due.

Data Encryption: The solution supports 128 bit encryption and all the price bids
received against a tender are encrypted at the database level.

SSL: 128 bit SSL is being used for secure communication to take place between
browser and server.

Unauthorized access: The entire solution is behind a firewall and intrusion detection
system that protects it against unauthorized access and hacker

Compliance to Indian IT Act: The complete e-Tendering process is compliant with IT
Act, 2000 of the Govt.of India.
Tender Participation Related:
How to view tenders details and download the documents?
Details of all Public Tenders (PT), Limited Tenders (LT), Single Tenders (ST) can be viewed
by anyone from the home page. Limited Tender (LT) or Single Tender (ST) participation is
allowed only to the intended bidders who shall be able to submit the bids.
However the Tenderers are required to meet the Qualification Criteria stipulated, if any,
under the tender. It may be noted that uploading of documentary evidence with respect to
qualifying requirements is mandatory.
How to logon to the e-Procurement portal?
You need to enter correct login id, password and valid digital certificate to logon to the
website.
What to do if I forgot a password?
You can use “forgot your password” functionality available on the home page. You need to
provide your email id. A system Generated email will be sent containing a link to reset your
password.
Can I use a same digital certificate with the different login ids?
No, once a digital certificate is mapped with any of one login id the same digital certificate
can not be used with other login ids.
How do I change the password?
After logging into the website. You can change your password by using change password
facility available under “My Profile>>Edit User Information”
Can I update my enrollment details?
Yes, you can update your enrollment details by accessing “My Profile>>Edit User
Information” functionality after logging into the e-Procurement portal.
Which language I can use for tender submission?
You can use English language only.
How to submit technical, prequalification supporting/reference
documents?
You can upload and save all the supporting documents like past experience certificate, ISO
certificate etc in “My Briefcase” and can reuse and attach these any time for future tender
submission online.
Alternatively, You may upload supporting document along with tender itself without saving
in briefcase also.
What is the Maximum Size and type of documents allowed to be uploaded?
Files with extensions [.pdf /.doc /.docx /.xls /.jpg /.jpeg /.png ] with maximum size 10MB are
allowed.
Can I attend the prebid meeting online?
Yes, you can attend a prebid online during the prebid meeting time specified in a tender, if
the mode of pre-bid meeting is decided as online by NPCIL.
How do I come to know about any corrigendum/addendum published in a
tender?
System displays the corrigendum count for each tender. System increases the count as any
corrigendum / Amendment is published. You can view the complete corrigendum /
Amendment details by clicking on corrigendum / Amendment link.
How to submit technical, price bid online? Do I need to scan the technical
& price bid and to upload it?
After logging into the website, you need to fill in required fields details in the bidding format
available in the system only. Don't upload scanned price bid documents.
Can I access the e-Procurement portal on any date, any time?
Yes, you may access e-Procurement portal on any date and any time except maintenance time
period.
Till what time I can submit a tender online?
You need to “Check & Submit Bid” of a tender (dropping a tender in Electronic Time
Stamped Tender Box) as per the submission end date & time mentioned in a tender notice of
respective tender. System would not accept any tender once the submission date & time is
lapsed.
Important Note : Bidders are advised to submit their bids well in time to avoid any last
minute hindrance.
How secure my data is before doing a “Check & Submit Bid” of a tender?
While preparing a technical & price bid, the data is encrypted with your public key before
submission of a data to the server. This data can only be decrypted with your own private
key.
How secure my data is after doing a “Check & Submit Bid”?
At the time of “Check & Submit Bid”, your data is encrypted with the concern government
officer's public key and stored in the database. This data can only be decrypted using that
government officer's private key after tender opening date & time.
What if I accidentally submit the same tender twice?
System doesn't allow you to accidently submit same tender twice. But if you want to edit the
already submitted offer you can ‘Rework’ your tender and resubmit within due date and time.
Is it necessary to submit a complete tender in one go?
No, you may prepare technical bid, price bid phase wise. i.e. you may prepare and save your
bid and later on you can do final submission of a complete tender.
How do I confirm that my tender is submitted successfully?
On successful completion of final submission of a tender, system generates an online receipt
which is a proof of online final submission.
How to submit tender document fees?
As per the instructions given in the tender notice, you may submit tender document fees
online for online tender and offline for manual tenders.
How can I track the status of my tender? Can I attend tender opening
online?
IN NPCIL YOU CAN PARTICIPATE IN RESULT SHARING IN CASE OF PUBLIC
TENDERS and LIMITED TENDERS. You can see the Price bids of all the bidders.
Feedback/Complain/Suggestion
We always appreciate feedback/complain/suggestion from our users. You can send details on
support.npcil@nextenders.com , In case the problem is not resolved forward the same email to
etender@npcil.co.in Or you may contact us:
Nextenders (India) Pvt. Ltd.
Contact No: Helpdesk Support: - 020 -30187500
NPCIL EMAIL ID FOR COMMUNICATION SPECIFIC TO TENDERS OR ANY
OTHER QUERY PERTAINING TO TENDERS FOR RESPECTIVE SITES:
Mumbai HQ : edcmm_tender@npcil.co.in
KAPS : etquerieskaps@npcil.co.in
RR site : etqueries.rrs@npcil.co.in
MAPS : etender.cmmmaps@npcil.co.in
TMS : cmm.tms@npcil.co.in
KGS : cmm_kgs@npcil.co.in
NAPS : headcmmnapstender@npcil.co.in
KKNPP : cmmtenders@kknpp.com
For any general clarification : etender@npcil.co.in
Common Errors:
Issue Reported ON NPCIL
1. ‘Certificate Does not have permission ‘error while Load Certificate
Proper E token Driver not installed or user system doesn’t have administrator privilege
2. ‘Select Proper Certificate from the list’ issue while doing login
If user select another certificate than user assign certificate
3. Single tender is not visible to vendor after login
Single tender is available in limited tender tab and if in limited tab tender is not available then another
user is assigned to tender.
4. Offline Single tender is not visible after login as they got invitation mail
Offline Single tender is available in limited tender tab. And if not available in limited tab then Mail id is
wrong or otherwise username is different.
5. Java Pop Ups are not coming after login
Check Java setting Control Panel->Right click on Java->select Open->Click on Security tab->Scroll
down to medium
6. Certificate Pop Up is not coming while doing Load certificate
Check Java setting Control Panel->Right click on Java->select Open->Click on Security tab-
>Scroll down to medium
7. Can’t Create Object Error is coming while login
Nxtcrypto Utility is not installed on user system Add URL: npcil.etenders.in-> System Requirement-
> Download DC setup
And then installed.
8.
Report is not Showing After Opening.
Only Commercial report is showing after opening for those vendor who submitted bid or
proceed for bid preparation
9.
Email is not triggered after registration .
Email Address is not valid or Internet connection is slow
10. Forgot Password link is not active Message come when vendor to Forgot password
If user click on forgot password link many times. User should check recent forgot password mail
11. Invalid Username and Password Issue.
Either Username is wrong or password is wrong
12. . Email id Change
User should not change primary mail id from front end. user should have to send mail to support team
13. Decryption Fail :- Invalid Key Pair Issue
If user used Wrong encryption certificate for encryption
14. User does not have Administrator Privilege
This error Occur when User is not login with administrator user