Re: Project Manager - Job Ref 8253 Thank you for your interest in the above position. I am pleased that you are interested in working for RNIB, which achieves such a tremendous amount for blind and partially sighted people. Our application pack consists of: an application form a job description and person specification our values and behaviours an equal opportunities monitoring form This pack can also be made available to you in large print, Grade 1 or Grade 2 braille, or on disk or tape. Please feel free to ask us if you would prefer to receive it in one of these alternative formats. If you have a disability and would like assistance in filling in the form then please contact me at least three days before the closing date for the role and we shall be glad to help you. We only accept CVs from applicants whose disability makes it difficult to complete an application form. All applicants however need to address the specific information we have asked for in the job advert. Please read the guidance notes on the careers page of our website before filling in the application form as you may find this helpful when completing the form. The closing date for completed applications is 5pm on 31 July 2015. We will hold interviews on 3 September 2015. If you are able to, please complete and return your application form and the equal opportunities monitoring form by email to [email protected] However we will accept braille, audio, disk, typed and handwritten applications sent to HR Administrator, RNIB, Human Resources, 105 Judd Street, London WC1H 9NE. We want to ensure that as much of our resources as possible go towards supporting people with sight loss and therefore we do not normally contact unsuccessful applicants individually. If you have not heard from us within three weeks of the closing date, please assume that your application has been unsuccessful on this occasion. However, we would encourage you to apply for other suitable roles. Once again, thank you for your interest in this vacancy and for working for the Royal National Institute of Blind People. Sarah Janes Assistant Resourcing Business Partner [email protected] RNIB Job Description Job Title: Project Manager Job Level Cluster: Management, Professional, Specialist Job Level: Group: RNIB Solutions Section: Operations Unit: Operations Location: Peterborough Reports to: Senior Assurance and Improvement Manager Purpose of Job: To manage the implementation and delivery of the Culture Link project to ensure successful outputs and impact, working externally with project partners, the funding body (Heritage Lottery Fund), project stakeholders, volunteers and the wider heritage sector. Impact: To enable delivery of agreed actions against an externally funded project activity plan. Successful delivery of agreed outputs against project plans across 6 project partners to achieve measureable impact across the heritage sector. No line management responsibility. Financial Responsibility: Responsibility for the project budget of £450,000 to ensure that it is managed successfully and outputs are delivered within agreed budget. Decision Making Responsibility: Required to make judgements and to solve problems within the scope of the project and in conjunction with external and internal stakeholders. Main Accountabilities: 1. Achieve the Culture Link project objectives by leading on all aspects of project delivery including the planning of project activities and managing interdependencies across project partners. 2. Influence and work closely with the 6 project partners and other relevant stakeholders to ensure effective and efficient implementation of the project, establishing and maintaining positive relationships with all stakeholders. 3. Create and deliver project work plans and revise as appropriate to meet changing needs and requirements, Identifying resources and assigning responsibilities. 4. Evaluate the implementation and progress of the project, making decisions and taking action to resolve issues and conflict, identifying and mitigating risks. 5. Manage all day-to-day operational aspects of the project, acting as a central point for decision making including reporting, budgets, communication, publicity, risks, enquiries, dissemination and evaluation. 6. Create and submit project status reports, budget reports and other required progress reports to stakeholders, ensuring all project documents are complete, current, and appropriately stored. 7. Co-ordinate volunteer work as defined by project outcomes. 8. Promote and share learning from the project with the broader heritage sector across conferences, events, workshops, meetings and publications. 9. Lead robust evaluation of the project and project closedown activities. 10. Manage all project communication elements to internal and external stakeholders, consultants, partners, the heritage sector, funding organisation, blind and partially sighted community and volunteers. General 1. Undertake any other duties commensurate with the post. 2. Adhere to all RNIB policies and procedures. Person Specification Please note all criteria are essential unless otherwise stated Please set out all essential criteria for the role 1. Specialist Knowledge, Skills and Experience 1.1 Experience of managing complex projects including multi-partner projects, externally funded projects and the management of simultaneous projects. 1.2 Knowledge of devising plans and workflows to manage multiple stakeholders, delivering projects on time and within budget. 1.3 Experience of engaging and building relationships with stakeholders from other organisations. 1.4 Experience of complex project monitoring and reporting to a range of audiences. 2. People management skills/ team working skills 2.1 Ability to build sustainable, collaborative relationships within a complex organisation and with partner organisation to achieve agreed goals and outcomes. 2.2 Able to manage project resources including external resources (consultants), volunteers, partners and budgets. 2.3 Ability to work independently and as part of a team. 2.4 Ability to take on board colleagues’ points of view and work through to an agreed way forward in a positive manner. 3. Planning and organisational skills 3.1 Ability to organise the time of self and others effectively, creating work schedules, prioritising workloads and meeting deadlines. 3.2 Ability to multitask and manage multiple complex and changing priorities simultaneously to successful conclusion. 3.3 Adaptable and flexible with the ability to thrive in a time sensitive environment with interdependent deadlines. 3.4 Ability to focus on and achieve detailed project activities whilst maintaining an overview of project outcomes and success criteria. 4. Problem-solving and creative skills 4.1 Ability to effectively manage and resolve conflict, demonstrating facilitation skills to achieve win-win solutions for all stakeholders. 4.2 Ability to manage interdependencies, influencing and negotiating with others including key decision makers to achieve project goals. 4.3 Ability to analyse problems, implementing practical and creative solutions to resolve complex issues. 5. Communication skills 5.1 Ability to communicate a wide variety of information effectively, both verbally and in writing, with a variety of audiences, adapting style to suit the audience. 5.2 Good written skills and the ability to deliver accurately written reports across all levels of the organisation. 5.3 Experience of delivering effective promotional communications including successfully reporting and promoting the project objectives, progress, impact and learning across a wide sector of the public 5.4 Ability to maintain confidentiality and deal with sensitive information using tact, discretion and initiative at all times. 6. Equal Opportunities 6.1 Ability to understand and demonstrate commitment to RNIB's Equal Opportunities Policy and to ensure all activities are consistent with the Equal Opportunities Policy. This includes all staff activities and their interface with the general public. 7. Special Conditions 7.1 Must be prepared to travel and attend meetings and training as required which will involve occasional overnight stays. Is a Disclosure and Barring Service Check required? YES Are any other additional security checks required? If yes which? NO Behaviours Deliver results Motivates and develops others to continually exceed standards and expectations. Engage Customers Makes systems and processes more customer-friendly, and acts as key “go to” person for customer knowledge for the service area. Engage others Coaches and mentors others in the development of supportive and trusting relationships with colleagues, customers and others which develop and enhance the service and organisation’s profile and reputation. Set Direction Demonstrates awareness of commercial and financial considerations. Drives and enables creativity, innovation, improvement and new activities for team and service which contribute to sustaining organisational success. Manages change effectively, recognising and addressing the impact of change on people and services. Lead and inspire Creates and leads high performing teams, recognise the importance of leadership in own role and take steps to improve ability to lead and motivate others. Displays resilience and takes a rational approach. Personal impact Gains support for position and achieves win/win situations through negotiation and compromise, demonstrating confidence, passion and authority.