Gold Coast Junior Rugby League
Photography and Video Filming Policy
November 2012
The purpose if this document is to define and document a Photography and Video Filming Policy for
Gold Coast Junior Rugby League (the District) and its affiliated clubs, covering still photography and
video filming of and by district members.
Contents
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10.
PURPOSE…………………………………………………………………………………………………..2
SCOPE……………………………………………………………………………………………………….2
GOVERNANCE……………………………………………………………………………………………2
PHOTOGRAPHY/VIDEOGRAPHY DURING ANY DISTRICT GAME…………………3
LEGITMATE INTEREST IN PHOTOGRAPHY AND FILMING……………………………3
THE USE OF PROFESSIONAL PHOTOGRAPHERS OR VIDEOGRAPHERS………..3
DUTY OF DISCLOSURE…………………………………………………………………………….…4
NOTICE AND RIGHT TO BE HEARD……………………………………………………………..4
GRIEVANCE PROCEEDURE………………………………………………………………………….4
POLICY ACCEPTANCE………………………………………………………………………………….5
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Gold Coast Junior Rugby League
Photography and Video Filming Policy
November 2012
1. PURPOSE
1.1 The purpose of this document is to define and document a Photography and Video
Filming policy for the District covering still photography and filming of and by District
members
1.2. It is not the intention of the District to prohibit those with a legitimate interest in filming
or photographing children, young people and helpers/officials participating in sport
related activities associated with the District.
1.3. The purpose of this policy is:
1.3.1. To ensure the District’s players, coaches, managers and parents have control
over the images and recorded data of children/young people;
1.3.2. To deter unsuitable people/persons from misusing sporting activities to
obtain images or recorded data of members of the District;
1.3.3. To prevent unsuitable images or recorded data of District members, or
inappropriate representation of the sport from being produced;
1.3.4. To protect the identity of District members who may be made (to feel)
vulnerable or compromised through the publication of their photos or
personal details;
1.3.5. To define processes for District members, professional and amateur
photographers to obtain permission to record District events;
1.3.6. To ensure at all District players, parents, coaches, managers and officials are
aware of these guidelines and accept and agree to abide by the guidelines.
1.4. This policy takes effect on the date it is endorsed by the District Executives and one (1)
representative of all affiliated clubs and bodies.
2. SCOPE
10.1 This policy applies to all Officials, coaches, managers, players, parents of all affiliated
clubs of the District
2.2. This policy does not limit or restrict the application of any other policies in place from
the District, Affiliated clubs, QRL or other governing bodies.
2.3. The scope of this policy covers all forms of technology that can be used to record images
of Club players, coaches, managers, players, parents and club officials involved in
activities associated with the District
2.4. These technologies include all forms of film based and digital photography, including
video, and mobile phone cameras
3. GOVERNANCE
3.1. The District Executive will provide overall governance of the policy
3.2. The District gives Governance rights and responsibilities to all Affiliated Clubs Executives
and duty officials.
3.3. Governance activities include:
3.3.1. Approval and release of this document and subsequent versions
3.3.2. Ensure a coordinated and documented approach to all aspects of this policy
including; ownership, accountability and responsibility of all components of
the policy
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Gold Coast Junior Rugby League
Photography and Video Filming Policy
November 2012
3.3.3. Provide the final decision in any complaint/dispute either with the policy or
as a result of the application of this policy
3.3.4. Provide a focal point for the process discussions and communications
4. PHOTOGRAPHY/VIDEOGRAPHY DURING DISTRICT GAMES
4.1. Any person, with a legitimate interest, wishing to take still photography or video filming
during any Gold Coast Junior Rugby League Game must seek permission from both the
home team manager and opposing team manager or duty official before undertaking
any such photographing or videoing.
4.2. A team manager or duty official has the right to refuse photography or videography for a
legitimate reason only.
4.3. Legitimate reason include but are not limited to:
4.3.1. A child/young person on the team is protected by a court order;
4.3.2. A professional photographer or videographer has been hired by either team
or home club;
4.3.3. A child/young person or team official wishes for identity protection or is
made to feel vulnerable or compromised through the publication of their
photos or personal details.
5. LEGITIMATE INTEREST IN PHOTOGRAPHING AND FILMING
5.1. Legitimate interest in filming and photographing of players, coaches, managers, officials
and parents involved in sporting activities associated with the District covers:
5.1.1. Parents, carers, siblings, family members and friends wishing to record a
child/children participating in a sporting event as a personal memento or as
a record of competition
5.1.2. Officials, committee members or agreed participants of the District or
affiliated clubs who wish to record a player’s participation in a sporting
event as a memento or record of competition for the District or affiliated
club.
5.1.3. Designated and approved District or affiliated club photographer who wish
to record participation in a sporting event to publish on the District website
or affiliated club’s website;
5.1.4. Designated coaches, managers or District or affiliated club officials who wish
to record child/children as a legitimate coaching aid.
5.1.5. QRL, the District or the affiliated club has permission to use the player’s
image (photograph, film, and video) for promotion and publicity of Rugby
League for which the player will receive no payment.
6. THE USE OF PROFESSIONAL PHOTOGRAPHERS OR VIDEOGRAPHERS
6.1. The home club or either of the participating teams may choose to hire a professional
photographer to record any game or sporting event of the District.
6.2. If a professional photographer or videographer is hired the home club or either
competing team may deny any request for others to take photos or videos
6.3. If requests are denied the District or affiliated club that hired the photographer must
make copies of videos or photos available for purchase by any other party who can
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Gold Coast Junior Rugby League
Photography and Video Filming Policy
November 2012
display a legitimate in legitimate interest in the photograph or video (as outlined in
section 5).
7. DUTY OF DISCLOSURE
7.1. A participant must promptly report to the affiliated club where any breach of this policy
or any unethical incident involving others who are bound by this policy takes place
8. NOTICE AND RIGHT TO BE HEARD
8.1. The District or any affiliated club may enforce the terms of this policy and invoke
sanctions only if it has been given that the party alleged to have breached the policy
8.1.1. Reasonable and sufficient notice of each and every particular of the alleged
breach
8.1.2. Notice of possible sanctions
8.1.3. The opportunity to be heard and to make submissions in relation to that
alleged breach
9. GRIEVANCE PROCEEDURE
9.1. If a participant disputes the home club or competing teams purported action taken
under this policy that party must give notice to the home club Secretary
9.1.1. Within 14 days after the date on which purported action was taken; and
9.1.2. Specify the reason for the dispute and any relevant facts
9.2. Any grievance that cannot be solved though the home club may be referred to the
District for an appeal
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Gold Coast Junior Rugby League
Photography and Video Filming Policy
November 2012
I, _________________________________ parent/carer of _________________________________
playing for __________________________ Junior Rugby League Club, Have read and understood
this policy and agree to abide by the guidelines set out above.
Date:_________________________
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