Minimum requirements for recording a course assessment committee & suggested template
School of (enter school name here)
Course Assessment Committee
Permanent and Auditable Minutes
1. Course details
Course Code
Semester (eg 1310):
Course Description
Course Coordinator
Programs that
List the programs that this course is taught into – where student numbers are >= 5
course is taught
into
Campus/es
Classes/sections
2. Meeting details
The Course Assessment Committee (CAC) meeting was held on:
Date:
Time:
Chair:
3. Attendance
List the academic staff who participated in the discussion, including Discipline Head. Indicate any
remote participation, i.e., ‘phone, skype, video link, etc.
Name
Title
Responsibility within course
(if different from title)
Chair
4. Apologies
Name
Title
Responsibility within course
(if different from title)
5. Approval of the minutes of the last meeting
The minutes of the last meeting are to be approved by the committee and signed-off by the current Chair
- The minutes of the last meeting were approved unamended:
OR
- The minutes of the last meeting were approved with the following amendments:
6. Noting and ratification of amendments to, and entry of, interim and final results actioned since the
last meeting
The committee notes and ratifies the amendments to, and entry of, interim and final results actioned since the
last meeting. These results were approved either by the committee; the Chair of the committee; the Deputy
Dean/Head (Learning and Teaching) of the School; or the Dean/Head of the School that managed the course.
The details of the amendments are attached as an addendum to these minutes (or stored electronically with the
file location recorded in these minutes). The following details are recorded:
a) Who requested the change/entry
b) Who approved the change/entry
c) The change of grade from and to
d) The reason for the change/entry
e) What evidence was submitted to support the change
7. Business of the present meeting
7.1. Data source/s used:
Iexplore academic progress report
SAMS
Other: ___________________
Grade report for course:
7.2. Finalisation and the recording of any missing and interim results that took place at the meeting (to be
listed in the Missing/Interim Results and Supplementary Assessment Report - attached)
7.3. Review of marks and grade distribution
Example only
7.3.1. Please record any observations/recommendations of the committee in relation to the grade
distribution:
7.3.2. Does the spread of results suggest issues with course delivery and/or assessment and were
strategies identified for improving the pass rate?
7.4. What auditable quality process has been actioned for all narrowly failed grades?
Please record the exam scripts that have been remarked and by whom for students whose final mark was
between 45% and 49.9% - To be listed in the Missing/Interim Results and Supplementary Assessment
Report - attached
7.5. Are there any program-specific issues that should be brought to the attention of the program assessment
board?
7.6. Details of any changes to individual student results to be listed in the Missing/Interim Results and
Supplementary Assessment Report (attached)
(Include full student name, ID, Old and new results and rationale for change)
7.7. Supplementary assessments were offered to the students listed in the Missing/Interim Results and
Supplementary Assessment Report (attached), including the rationale for granting the supplementary
assessment.
7.8. The following course-based prizes, awards or commendations were made:
(Include full student name, ID, Award/Prize title and rationale for award)
7.9. Compile course outcome statistics for auditing purposes.
7.10.
The grads as recorded and amended in this meeting are approved by the course assessment
committee
Approved by Deputy Head Learning and Teaching/Discipline Head
Name:………………………………………….. Title:……………………………………………
Signature: ..........................................................Date: .....................................................
School of (enter school name here)
Course Assessment Committee
Interim/Missing Results and Supplementary Assessment Report
Course Code:
Semester (eg 1310):
Missing
Grade
(Yes/No)
YES
NO
NO
Supplem
entary
Assessm
ent
Granted
NO
NO
YES
Course Description:
Original
Grade/Inte
rim Grade
New Grade to
be entered
into RPO
Student ID
Student Family Name
Student Given
Name
RNF
47
53
65
SUP
33333333
30000000
39999999
Jones
Smith
Boop
Mary
Barry
Betty
Reason for Change
School of (enter school name here)
Course Assessment Committee
Remarked exam scripts for students whose final mark was between 47.5 and 49.9
Course Code:
Semester (eg 1310):
Final Mark
Between
47.5 and
49.4
48
Course Description:
Remarked by (enter
staff name)
Official Grade
to be entered
into RPO
Student ID
Student Family Name
Student Given
Name
Comment
John Smith
50
3000000
Nguyen
Nguyen
Paper reviewed and
remarked by Dr Luke Warm