6th GRADE
VOCABULARY TERMS
MS. PRATT
TERM
DEFINITION
Technique
The form and keying style that a typist uses while operating the
Keyboard
To key by touch rather than by the hunt-and-peck method
The way the typist sits; the way the typist’s arms, wrists, fingers,
legs and feet are placed
Arrangement of the keyboard, copy, mouse, and other materials
on the desk
Touch-method
Posture
Work area
Term
Alphabetic keys
Enter/return
GWAM (Gross Words a Minute)
QWERTY keyboard
Space bar
Standard keyboarding word
Definition
Letter keys on the keyboard
Used to move the cursor down a line
The number of keystrokes a typist can make in a
timed period; can calculate by dividing the total
number of standard words keyed by the number of
minutes that the typist was timed.
The most commonly used keyboard arrangement.
Used to insert spaces between characters.
Five characters or any combination of five characters
and spaces.
Term
Emoticons
Definition
Asterisk
* symbol used for footnote references in keyboarded
documents
% symbol used in reporting statistical data
& symbol means “and”
Percent
Ampersand
Sequence of ordinary characters found on the
computer keyboard and used as a form of
communication on the Internet used in e-mail, chats,
and other forms of communication using computers
Numeric keypad
Keys at the right side of the keyboard used to enter numeric copy
and perform calculations.
Num Lock Key
Press to activate the numeric keypad
Term
Definition
Hanging indent
A temporary left margin that indents all lines but the first line of the
text.
A list of all references used in a report. This allows the writer to
give credit to the author of the material used in the report.
Reference list/
Works cited/
Bibliography
Body
The main text of a personal letter, business letter, memo, email, or
report.
Unbound report
Short reports that are prepared without binders or covers.
Double space
Pressing the enter key twice (2) leaving one blank line. This can
also refer to line spacing using the word processing feature to leave
one blank line between each line of text.
Side heading
Left bound
Headings used to separate the report into sections.
Longer reports prepared with binders. Left margin is wider (1.5”)
to accommodate binding along the left margin.
Top margin is wider (1.5”) to accommodate binding along the top
margin.
The title page is the first page of a report. It gives the title of the
report, the name of the writer, the name of the school or class, and
the date.
Top bound
Title Page
Term
Alignment
Bullets and Numbering
Center Align
Clipboard
Copy
Cursor
Cut
Definition
The way multiple lines of text line up along the
left, right, or both margins
A word processing feature used to arrange
items in a list with each item beginning with a
bullet or number
The alignment of text between both margins,
leaving a jagged left and right margin
The temporary storage location for text or
graphics that have been cut or copied
The word processing feature that allows text or
graphics to be copied to another location
within a document
The on-screen blinking character that shows
where the next character will appear
The word processing feature that removes text
or graphics from the current location in a
document
Double Space
Editing
Font
Footer
Formatting
Function Keys
Grammar Check
Header
Horizontal Centering
Justified
Landscape
Left Align
Line Spacing
Margins
Menu Bar
Operational Keys
Orientation
Paste
Portrait
Quadruple Space
Right Align
When 1 blank line is left between lines of text;
striking the Enter key 2 times
The process of updating a document to make
changes, correct errors, and make it visually
appealing
A specific design for a collection of letters,
numbers, and symbols
Allows you to type information below the
bottom margin of each page of a document
The way text appears, for example: bold,
underline, all caps, with color
Allow you to quickly access frequently used
functions
The word processing feature that checks
selected words in a document for grammatical
errors
Allows you to type information above the top
margin of each page of a document
When text is centered between the left and
right margins, commonly used when creating
invitations, announcements, and title pages
The alignment of text along the left and right
margin, leaving no jagged edges
The page orientation in which the width of the
page is greater than the height
The alignment of text along the left margin,
leaving a jagged right margin
The spacing between lines of text within a
document
The blank space at the top, bottom, left, and
right of a document where you cannot type
Provides you with a menu of options to use
when creating a document
Allow you to operate the computer without a
mouse
The direction in which you can print on a page
(portrait or landscape)
The word processing feature that places text or
graphics that have been cut or copied in a new
location within a document
The page orientation in which the height of the
page is greater than the width
When 3 blank lines are left between lines of
text; striking the Enter key 4 times
The alignment of text along the right margin,
leaving a jagged left margin
Scroll Bars
Allow you to scroll throughout a document that
is too long to fit on one screen
When no blank lines are left between lines of
text; striking the Enter key 1 time
The word processing feature that checks your
document for incorrectly spelled words, similar
to an electronic dictionary
The word processing feature that allows you to
find words with similar meanings (synonyms)
for the text within a document
Displays the filename of a document
Provide you with buttons that allow you to
access frequently used commands
When 2 blank lines are left between lines of
text; striking the Enter key 3 times
When text is centered between the top and
bottom margin, commonly used when creating
invitations, announcements, and title pages
Application software that is used to create text
documents such as letters, memos, and reports
The automatic wrapping of text from the end of
one line to the beginning of the next line
without having to press the Enter key
Single Space
Spell Check
Thesaurus
Title Bar
Tool Bars
Triple Space
Vertical Centering
Word Processing
Word Wrap
Block Style
The paragraph format in which all lines of text
are aligned with the left margin
Hanging Indent
A temporary left margin that indents all lines
but the first line of text
Indented
The paragraph format in which the first line of
the paragraph is indented
Tab
The operational key of the keyboard that is
used to indent paragraphs; moves the cursor 5
spaces on a line
Term
Definition
Attachment notation
A special notation at the end of a memo or letter that indicates that an
item(s) is attached to the letter or memo.
Block Style
Body
A keying style for a letter or memo in which all the text is aligned at
the left margin.
The main text of a personal letter, business letter, memo, email, or
report.
Copy Notation
Double space
Email/Memo heading
Enclosure notation
Entry
Memorandum (Memo)
Use lowercase (c ) by the name of the person(s) to receive a copy.
Place the copy notation a double space below the last line of the
enclosure notation or the reference line if there is no enclosure.
Pressing the enter key twice (2) leaving one blank line. This can also
refer to line spacing using the word processing feature to leave one
blank line between each line of text.
Includes the same information as the memo heading (TO:, FROM:,
DATE:, and SUBJECT:).
A special notation at the end of a letter that indicates that an item(s)
is included with the letter.
Information following the words in the memo heading. The tab key
is used to align each entry.
A written message used by employees within an organization to
communicate with one another.
Pressing the enter key one (1) time leaving no blank lines.
Single space
Typist initials
The lowercase initials of the keyboard operator and is keyed at the
left margin a double space below the writer’s name.
Term
Definition
Attachment Notation
A special notation at the end of a memo or letter that indicates that an
item(s) is attached to the letter or memo.
A keying style for a letter or memo in which all the text is aligned at
the left margin.
The main text of a personal letter, business letter, memo, email, or
report.
A letter sent from one business or organization to another or to an
individual.
Ending of the letter. Example: Sincerely yours,
Block Style
Body
Business Letter
Complimentary Close
Copy Notation
Double Space
Enclosure Notation
Use a lowercase (c) followed by the name of the person(s) to receive a
copy. Place the copy notation a double space below the last line of the
enclosure notation or the typist line if there is no enclosure.
Pressing the enter key twice (2) leaving one blank line. This can also
refer to line spacing using the word processing feature to leave one
blank line between each line of text.
A special notation at the end of a letter indicating that an item(s) is
included with the letter.
Handwritten Signature
Author’s handwritten/signed name. Placed on the printed copy of the
letter.
Keyed Name
The author’s keyed name in the closing of the letter.
Letter Address/Inside
Address
Letterhead
The address of the receiver of the letter.
Mixed Punctuation
A colon or comma is keyed in the salutation and a comma is in the
complimentary close.
Open Punctuation
There is not a colon keyed in the salutation and there is not a comma
in the complimentary close.
Personal-Business Letter
A letter written by an individual to deal with business of a personal
nature. (A letter that is sent from an individual to a person or
business/organization.)
The address of the sender of the letter and consists of a line for the
street address and one for the city, state, and ZIP code.
Return Address
Salutation
Single Space
Typist Initials
Letterhead is stationery that is used instead of the return address in a
business letter and consists of the business’ name, address,
phone/fax/email, and logo.
The greeting of a letter that is keyed a double space below the letter
address.
Pressing the enter key one (1) time leaving no blank lines.
Initials of the typist. Used when someone other than the author keys
the letter and is keyed at the left margin, a double space below the
writer’s name.
Term
Definition
Body/Entry
Cell
Center align
Column headings
Information keyed into a table/cell.
The intersection of a row and a column.
Information/text arranged in the middle of a cell or page.
Headings that are centered directly above each column in a table.
Column headings are keyed in initial caps, bold, and centered.
The vertical arrangement of information in a table.
The vertical and horizontal lines in a table.
Information lined up on the left side of a cell or page.
The main heading for the table, which is keyed in the center, bold, and
all capital letters.
Information entered into a cell that contains only numbers.
Information lined up on the right side of a cell or page.
The horizontal arrangement of information in a table.
Columns
Gridlines
Left align
Main title
Numerical entry
Right align
Rows
Secondary title
Source
Table
Text entry
The secondary level heading keyed a double space below the main
title. Secondary headings are keyed in initial caps, bold, and centered.
Note of reference that is left aligned under the last row or in the last
row of a table, identifying the source of the information shown in the
table.
A grid of rows and columns used to display and organize information.
Information entered into a cell that contains alphanumeric
information.